<p>Job Description:</p> <p>GENERAL STATEMENT OF DUTIES:</p> <p>The part-time administrative assistant assists with immunization compliance, student outreach, and other tasks in the Health Center. Schedule is 10-18 hours/week from May-September and 8 hours/week in other months. Position is ideal for person with desire to work more in the summer and less during the academic year. Job-specific training will be provided.</p> <p>EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:</p> <ul> <li>Review and maintain student immunization compliance records for consistency with Framingham State University and Commonwealth of Massachusetts requirements. </li><li>Notify students of compliance requirements; respond to student inquiries concerning compliance status via email, telephone, and in person; explain compliance policy and requirements to students; resolve issues that may arise concerning student immunization status compliance. </li><li>Serve as liaison to faculty, staff, and others regarding procedures and expectations related to student immunization compliance. </li><li>Provide outreach at student orientations and student move-in days and participate in various other events to answer questions regarding student immunization status and requirements. </li><li>Student orientations and move in days fall outside of regular business hours, including early evenings and weekends. This position will include approximately 5 early evening sessions of 2-3 hours as well as 3 weekend sessions of 2-3 hours during the summer. </li><li>Additional job-related Health Center duties as assigned by the University or the Health Center Director. </li></ul> <p>SUPERVISION RECEIVED:</p> <p>Director of the Health Center</p> <p>SUPERVISION EXERCISED:</p> <p>None</p> <p>WORKING CONDITIONS:</p> <ul> <li>The position is primarily office-based, requiring the employee to work indoors. </li><li>The role involves prolonged periods of sitting at a desk, working on a computer, and potentially lifting and carrying light objects. </li></ul> <p>WORK HOURS:</p> <p>May through September: 10-18 hours per week.</p> <p>During the academic year, the position hours decrease to 8 hours per week with possibility for additional hours occasionally.</p> <p>Infrequent early evening and weekend availability for pre-determined dates required.</p> <p>Requirements:</p> <p>MINIMUM QUALIFICATIONS:</p> <ul> <li>Associate's degree or higher </li><li>1-3 years work experience with administrative assistant functions </li><li>Experience with computer systems, including web-based and MS applications, including Outlook, Word, and Excel. </li><li>Effective verbal and written communication skills </li><li>Excellent customer service skills </li><li>Ability to maintain a positive and respectful demeanor in all interactions with colleagues and students </li><li>Meticulous focus on accuracy and confidentiality when handling data and records </li><li>Flexibility to handle changing situations and unexpected requests </li><li>Ability to work effectively independently and as part of a team </li></ul> <p>PREFERRED QUALIFICATIONS:</p> <ul> <li>Experience with Electronic Medical records, Medicat platform experience </li><li>Work experience in a medical office, school, or college-based health center </li><li>Experience or familiarity with immunization compliance </li></ul> <p>Additional Information:</p> <p>This is a part-time non-benefited, contract position, not to exceed 18 hours per week. The scheduled hours are flexible. The pay rate is $30-35/hour commensurate with experience.</p> <p>Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.</p> <p>Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.</p> <p>Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.</p> <p>Application Instructions:</p> <p>Candidates must apply online by submitting:</p> <ul> <li>Cover Letter, </li><li>Resume/CV, </li><li>Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application). </li></ul> <p>For best consideration, please submit application materials by April 25, 2025. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee.</p> <p>Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.</p> <p>Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu.</p>