<p>Advertised Position Title:</p> <p>Secretary, School of Science, Technology, Engineering and Mathematics</p> <p>Job Description:</p> <p>Essential functions:</p> <p>OFFICE ADMINISTRATION</p> <ul> <li> <p>Serve as receptionist for the school of STEM - greeting students and visitors to the office, and referring customers to appropriate staff.</p> </li><li> <p>Answers and screens all telephone calls for the Dean and School of STEM, taking messages and appropriately handling the exchange of information</p> </li><li> <p>Answer questions of a general nature related the school</p> </li><li> <p>Prepares all school/departmental correspondence including letters, memos, meeting requests, reports, contracts, advisory committee meeting materials (notices, agendas, and minutes), etc. and distributes with Dean approval.</p> </li><li> <p>Maintain an inventory of supplies and ensures office equipment is fully functioning, arranging for repairs when necessary.</p> </li><li> <p>Trains and coordinates student workers.</p> </li></ul> <p>SUPPORT THE SCHOOL ADMINISTRATION</p> <ul> <li> <p>Maintains calendar of the Dean, schedules meetings and conferences according to established guidelines with administrative staff, faculty, students, university partners, advisory committees, vendors, etc.</p> </li><li> <p>Accurately enter Employee Requisitions (ER), purchase order (PO) requisitions and maintain a record per established guidelines.</p> </li><li> <p>Prepare and maintain correspondence, spreadsheets, presentations, reports, P-card reconciliation, and similar for the school of STEM.</p> </li><li> <p>Assist with external accreditation reports, self-study report preparation and site visits</p> </li><li> <p>Assist in planning and coordination of ongoing or special projects and events developed by the Dean of STEM.</p> </li><li> <p>Collects and maintains manuals, handouts, correspondence, and other materials as needed by faculty, Assistant Deans, and Chairs for the school of STEM.</p> </li><li> <p>Record, produce, and distribute committee minutes as assigned</p> </li></ul> <p>SUPPORT FACULTY AND STAFF</p> <ul> <li> <p>Maintains department files, including reports, correspondence, accreditation, travel, employee recommendations, purchase orders, faculty schedules, students' records, prospective student lists, etc.</p> </li><li> <p>Prepare and mail correspondence.</p> </li><li> <p>Makes travel arrangements for the Dean and appropriate department personnel.</p> </li></ul> <p>SUPPORTS CURRICULUM AND PROGRAM DELIVERY</p> <ul> <li> <p>Maintains school files for syllabus and course outlines per established guidelines.</p> </li><li> <p>Maintains school files for course/program assessment files per established guidelines.</p> </li><li> <p>Assist with/coordinate events, including banquets, meetings, open houses, career fairs.</p> </li></ul> <p>Knowledge, Skills, and Abilities:</p> <ul> <li> <p>Office machine operation computer skills with knowledge of Microsoft Office programs. Organizational skills, minutes taking ability office management</p> </li><li> <p>Interpersonal skills, Excellent spelling and grammar, Office machine operation computer skills, organizational skills, filing skills, minute taking ability, communication (verbal and written) skills</p> </li><li> <p>Ability to organize fact and materials for presentations, capability to make quick decisions under pressure. Ability to manage several projects at once. Ability to communicate effectively with students, co-workers, and community members. Ability to work either supervised or unsupervised. Ability to maintain confidentiality.</p> </li><li> <p>Highly motivated, high work ethic and standards, highly organized. Takes initiative, tolerance for stress, honest and dependable, team oriented, attention to detail.</p> </li></ul> <p>Minimum Education/Experience:</p> <ul> <li> <p>High School Diploma or equivalent (G.E.D)</p> </li><li> <p>1-3 years of secretarial experience</p> </li></ul> <p>Preferred Qualifications:</p> <ul> <li> <p>Associate's degree</p> </li><li> <p>3 years of secretarial experience</p> </li></ul> <p>Union Position:</p> <p>Owens Support Staff Union</p> <p>Job Classification:</p> <p>Staff</p> <p>Duty Days:</p> <p>260 Days</p> <p>Work Schedule:</p> <p>8 a.m. to 4:30 p.m. or 8:30 a.m to 5:00 p.m.</p> <p>Grant Funded Position:</p> <p>No - Not Grant Funded</p> <p>FLSA Status:</p> <p>United States of America (Non-Exempt)</p> <p>Pay Basis:</p> <p>Hourly</p> <p>Hiring Range</p> <p>$14.14-$16.63</p> <p>Retirement System:</p> <p>SERS - SERS (Retirement System Classification)</p>