<p>Posting Details</p> <p>Posting Summary</p> <p>Working Title Academic Division Support Specialist Role Title Education Support Spec II Role Code 29143-FP FLSA Nonexempt Pay Band 03 Position Number 280W0847 Agency Northern VA Community College Division NV280-Provost Alexandria Work Location Alexandria - 510 Hiring Range $18 Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule</p> <p>Monday - Friday 8:00 AM - 3:00 PM</p> <p>Sensitive Position No Job Description</p> <p>Job Description:</p> <p>The Academic Support Specialist for the MSTB division will assist with the creation of promotional materials, manage event logistics, and support ongoing projects within the division. The role requires creativity, organizational skills, and effective communication to ensure successful delivery of tasks.</p> <p>Duties and Responsibilities:</p> <ul> <li>Provides coverage and office assistance to the MSTB Office. </li><li>Will assist students and faculty as needed, answer office phones, keep forms stocked, and assist with projects as indicated by the Associate Deans. </li><li>Will help manage faculty print requests, assist with program inventory management as needed, and provide coverage of the division office as necessary. </li><li>Collaborate with faculty and staff on special initiatives to support student engagement and success. </li><li>Act as the point of contact for event attendees and manage registration processes. </li><li>Develop and maintain a calendar of division events and communicate it to students and staff. </li><li>Maintain organized records and files for projects and events. </li><li>Assist with budget tracking for event expenses and materials. </li><li>Perform other duties as assigned to support the needs of the division. </li><li>Collaborate with faculty and staff to develop content that aligns with the division's goals. </li><li>All applicants must reside in VA, MD, or DC. </li></ul> <p>Special Assignments</p> <p>May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.</p> <p>KSA's/Required Qualifications</p> <p>Required KSAs:</p> <ul> <li>Project coordination & organization skills. </li><li>Excellent customer service skills. </li><li>Ability to be professional and confidential. </li><li>Strong organizational and project management skills. </li><li>Effective written and verbal communication skills. </li><li>Ability to manage multiple tasks, work independently, and meet deadlines. </li><li>Knowledge of marketing strategies and best practices for promotional materials. </li></ul> <p>Minimum Work Experience:</p> <ul> <li>Experience with graphic design tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or Canva. </li><li>Experience in event planning, logistics coordination, or administrative support. </li><li>Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides). </li><li>Experience managing social media platforms and online content. </li><li>Experience working with diverse populations and community engagement. </li></ul> <p>Additional Considerations</p> <p>Preferred Qualifications:</p> <ul> <li>Experience in a higher education or academic setting. </li><li>Experience using event management software or tools. </li><li>Experience with student engagement strategies and academic program promotion. </li></ul> <p>Operation of a State Vehicle No Supervises Employees No Required Travel</p> <p>N/A</p> <p>Posting Detail Information</p> <p>Posting Number WGE_2719P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/27/2025 Job Close Date 09/09/2025 Open Until Filled Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants</p> <p>In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155</p> <p>Additional Information Background Check Statement Disclaimer</p> <p>The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/</p> <p>EEO Statement</p> <p>The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.</p> <p>ADA Statement</p> <p>The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.</p> <p>E-Verify Statement</p> <p>VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.</p> <p>Quicklink for Posting https://jobs.vccs.edu/postings/88263</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Do you now or in the future require visa sponsorship to work in the United States? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>I understand that this position is not telework eligible and I will be required to attend work in-person. </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>I understand this position is located in Virginia and I will be required to reside in the DMV metro area. </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>I understand that this is a Part-time position(20 hrs/week), in thereof proceed with the application. </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you have experience with graphic design tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or Canva? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you have experience in event planning, logistics coordination, or administrative support. </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you have experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides)? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you have experience with Social Media management? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you have experience working with diverse populations and community engagement? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume </li></ul> <p>Optional Documents</p> <ul> <li>Cover Letter/Letter of Application </li><li>Other Document </li><li>Alternative Hiring Process Letter </li></ul>