<p>Job Description</p> <p>45% Office Support and Management</p> <ul> <li>Assist departments with activities that support academic mission </li><li>Assist with walk in requests and phone calls </li><li>Assist with scanning, copying and faxing </li><li>Assist with academic misconduct cases </li><li>Assist with travel coordination </li><li>Assist with department purchases </li><li>Help manage departmental resources: office space inventory, monitors and orders office supplies, as needed, maintain bulletin boards and display case </li><li>Serve as a point of contact for some internal offices including IT, Registrar, and College Communications & Marketing </li><li>Assist in coordinating, preparing, and collecting course listings for schedule of classes, and collecting and posting course descriptions </li><li>Help collects and post office hours for faculty and GTAs each semester </li><li>Assist in management of the scheduling of the English Department conference rooms </li></ul> <p>25% Chair and Faculty Support</p> <ul> <li>Respond to general chair/faculty requests </li><li>Provide assistance with scheduling </li><li>Assist in the coordination of department meetings, including scheduling, planning and distributing agenda items and recording meeting minutes </li><li>Provide support for the Chair and Director of First Year Writing (FYW) with accounting and HR tasks, in collaboration with Shared Service Center staff, including support for KU Endowment processes </li><li>Assist in support for faculty searches: coordinate interview schedules and payments through SSC for job candidate reimbursements; post ads to publications & related advertising websites; coordinate and create itineraries for campus visits for faculty searches </li><li>Provide support for promotion and tenure process, and sabbatical leave process, in coordination with fellow staff, Chair, committee members, and College Office. </li><li>Provide support for evaluation, faculty award, and merit salary materials in coordination with Chair and FYW Program </li><li>Distribute information to department faculty and graduate students via email </li></ul> <p>25% Communication & Event Coordination</p> <ul> <li>Coordinate and develop content for departmental newsletters and communications </li><li>Update and maintain departmental website and assist with management of content, including faculty pages, department news and events, and course descriptions </li><li>Create and maintain social media outlets, collecting and editing information from faculty and graduate students Create and advertise lists of office hours for faculty, lecturers and GTAs </li><li>Update email and mailing lists for announcements </li><li>Manage brochure production and advertising for the department </li><li>Assist in planning and coordination of events, such as room reservations, itinerary planning, presenter logistics, scheduling, RSVPs, and communications </li><li>Attend events to provide support, including pre- and post-event support </li><li>Prepare communications for donors </li></ul> <p>5% Other</p> <ul> <li>As specified by the department, based on need </li></ul> <p>Required Qualifications</p> <ul> <li>High school degree/GED plus a minimum of two years of related administrative support work experience. </li><li>Excellent organizational and administrative skills and attention to detail as demonstrated by application materials. </li><li>Excellent communication skills as demonstrated by application materials and as supported by references. </li><li>Ability to work cooperatively as part of a team, as indicated by application materials. </li></ul> <p>Preferred Qualifications</p> <ul> <li>Bachelor's degree </li></ul>