<p>JOB DESCRIPTION</p> <p>Job Title: Specialist, Meetings, Events & Convention (SMEC)</p> <p>Location: Washington, DC (onsite, with travel to conventions)</p> <p>Schedule: Monday - Friday, 8:30 AM - 4:30 PM (some flexibility required for events)</p> <p>Terms: Contract to Hire</p> <p>Travel: Significant travel required (all expenses covered)</p> <p>About the Role</p> <p>The Specialist, Meetings, Events & Convention (SMEC) provides high-level support for Seneca Resources' meetings and events, including the Annual Convention. This role involves coordinating logistics, managing schedules, supporting staff and attendees, and ensuring events run smoothly from planning through post-event evaluation.</p> <p>Key Responsibilities</p> <ul> <li>Support the full life cycle of events: design, planning, execution, and post-event follow-up. </li><li>Coordinate calendars, schedules, vendor communication, and departmental documentation. </li><li>Assist with onsite logistics including registration, housing, event signage, packets, and shipments. </li><li>Serve as primary contact for attendee inquiries, virtual information desk support, and member assistance. </li><li>Provide venue, vendor, and restaurant recommendations for meetings and chapter dinners. </li><li>Assist with contracts, ensuring accuracy prior to signature. </li><li>Prepare and proofread event-related materials and communications. </li><li>Maintain supplier contacts and coordinate in-house vendor sessions. </li><li>Cultivate positive relationships with team members, chapters, and external partners. </li><li>Support office-based meetings and visitors as needed. </li></ul> <p>Qualifications</p> <ul> <li>Bachelor's degree or equivalent experience preferred. </li><li>Experience in meetings, events, hospitality, or association environments is a plus. </li><li>Strong organizational skills with the ability to manage multiple priorities. </li><li>Proficiency in Microsoft Office 365 and Teams; strong document editing and spreadsheet skills. </li><li>Excellent written and verbal communication skills. </li><li>Ability to work independently and collaboratively in a fast-paced environment. </li><li>Must be able to lift up to 40 lbs. </li></ul> <p>Work Environment & Benefits</p> <ul> <li>Primarily office-based with significant travel to events. </li><li>Collaborative, team-focused environment with opportunities for professional growth. </li><li>Full-time schedule with occasional after-hours work during events. </li><li>Competitive benefits package (health coverage, 401k contributions, transportation subsidy). </li></ul> <p>About Seneca Resources:</p> <p>Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.</p>