<p>Job Posting</p> <p>Important Recruitment Information for this vacancy</p> <p>Job Posting closes: Open until filled</p> <p>Agency Information:</p> <p>The Kansas Water Office (KWO) was established in 1981 as the water planning, policy, coordination and marketing agency for the state. The primary statutory function of the agency is the development and implementation of the Kansas Water Plan. State law requires the Kansas Water Office to "Formulate on a continuing basis a comprehensive State Water Plan for the management, conservation and development of the water resources of the state". KWO in coordination with the KWA, also reviews all water laws and makes recommendations to the Governor and Legislature for needed legislation to ensure water policies and programs address the needs of all Kansans.</p> <p>About the Position</p> <p>Who can apply: Anyone</p> <p>Classified/Unclassified Service: Unclassified</p> <p>Full-Time/Part-Time: Full-Time</p> <p>Regular/Temporary: Regular</p> <p>Work Schedule: Monday - Friday</p> <p>Eligible to Receive Benefits: Yes</p> <p>Veterans' Preference Eligible: Yes</p> <p>Search Keywords:</p> <p>Compensation: $19-$23/hr</p> <ul> <li>Salary can vary depending upon education, experience, or qualifications. </li></ul> <p>Employment Benefits</p> <p>Comprehensive medical, mental, dental, vision, and additional coverage</p> <p>Sick & Vacation leave</p> <p>Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave</p> <p>Paid State Holidays (designated by the Governor annually)</p> <p>Fitness Centers in select locations</p> <p>Employee discounts with the STAR Program</p> <p>Retirement and deferred compensation programs</p> <p>Visit the Employee Benefits page for more information…</p> <p>Position Summary & Responsibilities</p> <p>Position Summary:</p> <p>The Kansas Water Office is seeking a detail-oriented Administrative Specialist to provide fiscal and administrative support for agency operations. This position serves as a key point of contact for staff, partner agencies, and the public by managing communications, scheduling meetings and events, coordinating travel arrangements, and supporting agency leadership.</p> <p>Job Responsibilities may include but are not limited to the following:</p> <p>Agency Communication and Scheduling</p> <ul> <li>Screens and refers callers; provides detailed responses to information requests and questions about programs and activities. Relays important instructions and messages. </li><li>Maintains KWO email and make sure all requests are handled in a timely manner. </li><li>Maintains office calendars, helps schedule and plan events and meetings, and checks out all office equipment for meetings. </li><li>Helps in printing and emailing KWO documents and publications. </li><li>Prepares agendas and materials in accordance with established practices; takes minutes at meetings. </li><li>Assist with meeting preparations and also attends Kansas Water Authority meetings to assist in meeting facilitation, ensuring that meeting notes are correct and timely and the needs of the Kansas Water Authority members are met. </li></ul> <p>Travel Coordination</p> <ul> <li>Provides assistance to agency staff on state travel policy and procedures. </li><li>Assist in processing and reconciling travel-related expenses. </li><li>Arrange travel for staff, including flights, accommodations, ground transportation, and other logistical details. </li><li>Ensure travel plans follow the state's policy and guidelines. </li><li>Provide detailed itineraries and travel documentation to staff. </li><li>Communicate travel arrangements and updates to staff in a timely manner. </li></ul> <p>Accounts Payable & Accounts Receivable</p> <ul> <li>Utilizes accounting system (SMART) daily in the preparation of vouchers, travel reimbursements, purchase requisitions, and deposits. </li><li>Reconciles procurement cards in the accounting system. </li><li>Consults daily with agency administrators, staff members and general public to address a variety of issues and responds to inquiries in a timely manner. </li><li>Purchases goods and services as needed. Contacts suppliers for price quotes; prepares requisitions and checks accuracy of funding information and purchases with the CFO. </li></ul> <p>Other Duties as Assigned</p> <p>Qualifications</p> <ul> <li>Education: High school diploma or GED - Additional coursework, training, or experience in business, accounting, finance, office administration, or a related field. </li></ul> <p>Special knowledge, skills and abilities:</p> <p>Effective written, oral and graphic display communication skills; ability to identify, define and develop solutions to effectively achieve solutions to effectively achieve consensus on the solution to complex problems. Employee must be trustworthy, possess a high degree of optimism for success, be flexible and have tact to work effectively where strong differences of opinion are present. Must be able to constructively offer or propose alternatives and opinions to achieve the organization's objectives. Must be able to recognize areas in need of improvement and be willing to initiate positive action. Employee must work to continuously improve team oriented and customer service among diverse audiences and interests.</p> <p>Preferred Qualifications:</p> <p>Two years of experience in general office, clerical, website, and administrative support work including knowledge of SHARP and SMART.</p> <p>Recruiter Contact Information</p> <p>Name: Debra Jones</p> <p>Email: debra.jones@ks.gov</p> <p>Mailing Address: 900 SW Jackson, Ste. 404 Topeka, KS 66612</p> <p>Job Application Process</p> <p>First Sign in or register as a New User.</p> <p>Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.</p> <p>Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.</p> <p>Start your draft job application, upload other required documents, and Submit when it is complete.</p> <p>Manage your draft and submitted applications on the Careers> My Job Applications page.</p> <p>Check your email and My Job Notifications for written communications from the Recruiter.</p> <p>Email - sent to the Preferred email on the My Contact Information page</p> <p>Notifications - view the Careers> My Job Notifications page</p> <p>Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"</p> <p>Required Documents for this Application to be Complete</p> <p>Upload these on the Careers - My Job Applications page</p> <p>Transcripts</p> <p>DD214 (if you are claiming Veteran's Preference)</p> <p>Upload these on the Attachments step in your Job Application</p> <p>*</p> <p>Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"</p> <p>Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.</p> <p>If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions</p> <p>How to Claim Veterans Preference</p> <p>Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.</p> <p>Learn more about claiming Veteran's Preference</p> <p>How to Claim Disability Hiring Preference</p> <p>Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.</p> <p>Learn more about claiming Disability Hiring Preference</p> <p>PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:</p> <p>ATTN: Disability Hiring Preference Coordinator</p> <p>Office of Personnel Services</p> <p>Docking State Office Building</p> <p>915 SW Harrison Ave, Suite 260</p> <p>Topeka, KS 66612</p> <p>Equal Employment Opportunity</p> <p>The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.</p> <p>If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.</p>