<p>Posting Number S0655 Classification Title Executive Assistant Overall Position Competency Journey Working Title Executive Assistant Position Number 000006 FLSA Non-Exempt NC Salary Grade Equivalency GN10 (For employment/re-employment priority purposes only) Recruitment Range $57,000-$59,000 Position Summary</p> <p>The Executive Assistant provides high-level administrative support to the Vice Chancellor (VC) and the Associate Vice Chancellor (AVC) for University Advancement. This position reports to the Vice Chancellor, but also provides relevant support to Vice Chancellor's direct reports and the entire Advancement office. The Executive Assistant must be able to work independently with little or no supervision and must be exceedingly well organized, flexible and possess the ability to excel in a fast-paced environment with a high level of professionalism. The ability to maintain complete confidentiality is essential.</p> <p>Responsibilities of the position include:</p> <ul> <li>Interacts in a professional manner with donors, alumni and friends of the university, university administrators, community leaders, UNC System Office, state agencies, etc. </li><li>Manages the VC and AVC billing, travel, correspondence, contracts, and other external communications and compliance needs. </li><li>Prioritize daily schedule and other issues for the VC and AVC. This includes calendar management, preparation of materials for meetings, and providing status updates regarding ongoing issues and projects. </li><li>Oversees office communications, divisional meetings, and team-building initiatives; Ensures that communication flows freely between VC and division. Schedule meetings, visits and travel for the Vice Chancellor. </li><li>Schedule, coordinate, prepare agendas; draft and finalize presentation materials; identify and secure logistic requirements and technology needs for meetings. </li><li>Prioritize and manage multiple projects simultaneously, report on progress and potential issues and follow through on issues in a timely manner. </li><li>Answer phones, greet visitors, and handle incoming and outgoing mail and communications, provide assistance using independent judgment to determine items requiring priority attention. </li><li>Support the VC and AVC's prospect work by entering contact reports, maintaining portfolio actions in Raiser's Edge and ensuring that next steps are completed. </li><li>Work collaboratively with major giving, prospect manager, and donor relations team to ensure relationships move. Record minutes and maintain records from meetings such as Board of Trustees, Foundation Board, University and Foundation Board Committees. </li></ul> <p>Division University Advancement Department University Advancement - Office of the Vice Chancellor Full-Time / Part- Time Full-Time Months per Year 12 Months Time Limited Position No If time-limited, length of assignment Not Applicable Minimum Education/Experience/Skills</p> <p>High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.</p> <p>Preferred Education/Experience/Skills</p> <ul> <li>Six or more years of administrative assistant experience, preferably in higher education advancement or institutional advancement, higher education or corporate management. </li><li>Ability to manage multiple projects. </li><li>Strong written, verbal, and interpersonal skills. </li><li>Highly computer literate and comfortable with acquiring new skills, with specific in- depth proficiency in the MS Office Suite, Google Suite, web-based systems, and website maintenance. </li><li>Excellent calendar management skills, including the coordination of complex executive meetings is desired. </li><li>Ability to exercise independent judgment, sensitivity, and confidentiality in performing administrative support functions. </li></ul> <p>Work Schedule and Hours</p> <p>Typically office hours are Monday-Friday, from 8:00 a.m. to 5:00 p.m. Weekend and evening hours will be necessary on a regular basis to effectively support the VC and AVC.</p> <p>Competency Profile http://oshr.nc.gov/state-employee-resources/classification-compensation/comp-profiles</p> <p>Posting Detail Information</p> <p>Special Instructions Summary</p> <p>Applications must be submitted online no later than 11:59 p.m. (EST) on the closing date for each specific position. Please note that any documents submitted to Human Resources or the hiring departments become property of UNC Asheville and will not be returned. Official verification from each college/university you have attended are required upon employment, and will be requested directly from the college/university by Human Resources or from the National Student Clearinghouse. Any expense will be the responsibility of the employee. Educational degrees must be from an appropriately accredited institution. If no applicants apply who meet the required competency and training and experience requirements, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. It is the policy of UNC Asheville to conduct pre-employment background investigations on all candidates selected for employment. If hired, the candidate will be required to submit proof of eligibility to work in the United States. New employees are paid only by direct deposit to the financial institution of their choice.</p> <p>Posting Date 05/16/2025 Closing Date 06/05/2025 Open Until Filled No</p>