<p>We are seeking a detail-oriented and organized professional to support our finance and service teams. In this dual role position, you will be responsible for managing the full accounts payable cycle and coordinating service department activities to ensure efficient operations.</p> <p>SUMMARY: Accounts Payable & Service Department Coordination position is responsible for managing the full cycle of accounts payable activities, maintaining accurate vendor records, and supporting the coordination of service department operations. This role ensures timely and accurate processing of invoices and payments, effective communication with vendors and clients, and administrative support for service requests. The position requires strong organizational skills, attention to detail, and the ability to collaborate with both finance and service teams to support the organization's financial and operational objectives.</p> <p>ESSENTIAL FUNCTIONS: The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown duties are intended to provide a representative summary of the major duties and responsibilities. Employees may not be required to perform all duties listed and may be required to perform additional, position-specific duties.</p> <p>ESSENTIAL DUTIES:</p> <ul> <li> <p></p> </li><li>Accurately enter, upload, and process invoices into the accounting system, ensuring all supporting documentation is complete and compliant with company policies. <p></p> </li><li> <p>Review, sort, and code invoices to appropriate accounts and cost centers, verifying accuracy and adherence to budgetary guidelines.</p> </li><li> <p>Prepare and schedule payments, including check runs, and wire payments, ensuring all payments are made in a timely manner.</p> </li><li> <p>Reconcile accounts payable transactions and resolve any discrepancies promptly.</p> </li><li> <p>Monitor aging reports and outstanding balances to ensure timely payment of all vendor invoices and maintain positive vendor relationships.</p> </li><li> <p>Research and resolve invoice discrepancies, payment issues, and vendor inquiries, escalating complex issues as necessary.</p> </li><li> <p>Maintain and update vendor files, ensuring accurate contact information, payment terms, and compliance documentation.</p> </li><li> <p>Assist with preparation of forms and year-end accounts payable processes.</p> </li><li> <p>Provide administrative support to the service department by coordinating and scheduling service requests, maintaining detailed records of service requests and work orders, preparing service reports, compiling data, and assisting with scheduling as needed.</p> </li><li> <p>Perform other related duties as assigned to support the finance and service departments and contribute to the overall success of the organization.</p> </li><li> <p></p> </li><li>High school diploma or equivalent required; Associate's degree in Accounting or a related field preferred. <p></p> </li><li> <p>Proven experience in accounts payable and/or service coordination.</p> </li><li> <p>Solid understanding of basic accounting principles.</p> </li><li> <p>Proficiency with MS Office (Excel, Word, Outlook) and/or Trimble Viewpoint Vista.</p> </li><li> <p>Ability to work independently and collaboratively within a team.</p> </li><li> <p>High degree of accuracy and attention to detail.</p> </li><li> <p>Excellent organizational and time management skills.</p> </li></ul>