<p>Initial Posting Date:</p> <p>05/29/2025</p> <p>Application Deadline:</p> <p>06/08/2025</p> <p>Agency:</p> <p>Department of Corrections</p> <p>Salary Range:</p> <p>$4,537 - $6,048</p> <p>Position Type:</p> <p>Employee</p> <p>Position Title:</p> <p>Executive Support Specialist 2, Superintendent's Office for ODOC, BOPPPS or OCE employees only (Wilsonville)</p> <p>Job Description:</p> <p>Executive Support Specialist 2 for the Superintendent's Office for ODOC, BOPPPS or OCE employees only (Wilsonville)</p> <p>Coffee Creek Correctional Facility</p> <p>Oregon Department of Corrections</p> <p>Are you an organized, detail-oriented professional with a talent for managing high-level administrative operations? Coffee Creek Correctional Facility is seeking a dynamic Executive Support Specialist 2 to join our leadership team!</p> <p>This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision.</p> <p>About the Job - Your Role</p> <p>In this pivotal role you will provide confidential, executive-level administrative support directly to the Superintendent, helping to ensure effective leadership, management, and supervision of Oregon's only women's correctional facility.</p> <p>In this position, you will be directly responsible for reducing the Superintendent's workload by anticipating immediate and future needs, intercepting, or redirecting work that does not require the Superintendent's immediate attention and communicating with stakeholders on their behalf. You will serve as a member of the Executive Management Team and frequently work with highly confidential and sensitive information. As such, it is critical that strict confidentiality is always maintained. You will also act as the back-up Public Information Officer for the facility and work closely with the Supervising Executive Assistant to coordinate and assist with media relations concerning Coffee Creek.</p> <p>In this position, you will play a critical role in keeping the Superintendent's Office organized, efficient, and professional. You will coordinate daily office operations, manage sensitive communications, prepare official documents, and serve as a key liaison between the Superintendent's Office, facility leadership, ODOC executive staff, and external stakeholders. You will be responsible for managing calendars, scheduling meetings, taking meeting minutes, organizing official correspondence, planning events, and maintaining accurate, confidential records.</p> <p>You will support leadership initiatives, track critical deadlines, assist with documentation and reporting, and help ensure the office runs in a smooth and orderly manner. If you are a detail-oriented professional with excellent organizational and communication skills, a proactive mindset, and a commitment to integrity and service, we encourage you to apply.</p> <p>This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.</p> <p>Minimum Qualifications</p> <p>One (1) year of experience performing administrative duties in support of agency projects or programs.</p> <p>Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.</p> <p>Requested Skills</p> <ul> <li>Excellent written and verbal communication skills for interacting with media, staff, internal and external stakeholders. </li><li>Ability to convey complex information clearly and professionally. </li><li>Ability to confidently make decisions and problem solve without hesitation or immediate supervision. </li><li>Experience in staff supervision and team leadership. </li><li>Proven ability to prioritize and manage multiple responsibilities, conflicting deadlines, and projects in a fast-paced environment. </li><li>Interpret and apply statutes, rules, regulations, policies, procedures, and guidelines. </li><li>Ability to manage confidential and sensitive information with discretion. </li></ul> <p>Application Information</p> <ul> <li>In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date. </li><li>The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process. </li><li>Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit a skills assessment, a writing sample, or other assessment as part of the application screening process. </li><li>As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process. </li><li>Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. </li></ul> <p>Working Conditions</p> <p>Work is conducted in a multi-custody institution where the risk of physical injury exists during potential encounters with abusive or unpredictable AICs.</p> <p>Subject to call back during emergency situations or work stoppages and may be assigned to any area of the institution to provide necessary assistance.</p> <p>Position requires occasional travel in State vehicle to attend meetings and/or carry out agency business. Overnight travel may be required.</p> <p>About the Department</p> <p>The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.</p> <p>The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.</p> <p>The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.</p> <p>Benefits</p> <p>The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.</p> <p>The State of Oregon provides a generous benefit package, which includes:</p> <ul> <li>Family health, vision, and dental insurance </li><li>Vacation, sick leave, and 11 paid holidays </li><li>21 days paid military leave for national guard and reserve components </li><li>Optional short and long-term disability </li><li>Term life insurance </li><li>Fully paid retirement program </li><li>Oregon Saving Growth Plan </li><li>Flexible spending accounts for health and childcare </li><li>And more </li></ul> <p>About the Process - What to Expect</p> <ul> <li>After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills. </li><li>Top candidates will be referred to the hiring manager. </li><li>The hiring manager will review your application and schedule interviews. </li><li>Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews. </li><li>Final candidates will have a background check, PREA check, and reference checks. </li><li>A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay. </li><li>A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team! </li></ul> <p>Requirements for Employment</p> <p>The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.</p> <p>Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.</p> <p>We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.</p> <p>The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.</p> <p>Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.</p> <p>Questions</p> <p>If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.</p> <p>Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov</p> <p>Reference Number: 181484</p> <ul> <li>Workday will timeout after 15 minutes of inactivity. You may lose progress on your application. </li><li>Workday performs weekly maintenance Friday evenings, and the system may be down for several hours. </li><li>ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. </li><li>This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice. </li><li>This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice. </li></ul>