<p>Choate Rosemary Hall is seeking a Payroll & HR Specialist to join our community. The Payroll & HR Specialist is member of the Human Resources team and will report to the Director of Human Resources. The Payroll & HR Specialist will utilize the HRIS software to manage and administer the full payroll cycle and related functions for approximately 450 + employees and 100+ summer seasonal employees, while providing a high level of customer service to clients regarding pay-related and human resources matters. This role will also provide additional HR support.</p> <p>This role is full-time, M-F 1st shift, and is eligible for paid time off and benefits. Hybrid scheduling is available upon request.</p> <p>ESSENTIAL FUNCTIONS:</p> <ul> <li>Responsible for the entire bi-weekly payroll function which includes processing bi-weekly timesheets and payrolls, preparing necessary accounting, journal entries, and payroll reports, employee maintenance records, and manages tax withholding questions and changes. </li><li>Maintains all active and terminated payroll files, abiding by all federal, state, and department guidelines/regulations </li><li>Printing and filing each payroll transaction and placing in appropriate employee folder. </li><li>Prepares new hire/campus resident/volunteer 4 folder files and manage them through active and terminated states. </li><li>Corrects payroll related errors including, but not limited to direct deposit transactions, hours worked, PTO accruals, benefits deductions, employee information changes, etc. </li><li>Manages the electronic time and attendance system for hourly paid employees. </li><li>Provides support and management of the entire HRIS database and applications, compiling data for reports and surveys. </li><li>Administers TIAA-CREF reporting and on-line payment submissions, ensuring ERISA compliance. </li><li>Track employees' paid time off balances, ensuring non-exempt employees are accruing the correct number of paid balances. </li><li>Respond to employees' payroll related questions and resolve issues. </li><li>Assist employees with general HR related questions matters. </li><li>Supporting hiring and onboarding initiatives, particularly during high-volume, e.g. summer program hiring. </li><li>Supporting Benefits Open Enrollment initiatives. </li><li>Support and train new employees on the use of the electronic timesheet software and hourly punching guidelines/policies. </li><li>Follow existing internal payroll auditing procedures. Self-monitor payroll processes and run internal audit reports to maintain compliance with employee deferral maximums, tax withholding, health savings accounts maximums, garnishments, and other deductions. </li><li>Complete in-state and out of state department of children and families checks as a part of the pre-employment process. </li><li>Complete state department of education checks as a part of the pre-employment process. </li></ul> <p>SECONDARY DUTIES</p> <ul> <li>Assist with the processing of benefits insurance invoices for payment and reconcile insurance payments with employees' pay deductions. </li><li>Assists with Workers' Compensation program; files first report of injury; follows up with carrier, employee, and manager(s) as applicable to facilitate proper handling of claims and effect a return to work. </li><li>Respond to human resources department mailbox emails. </li><li>Assist with pre-employment process of employees/campus residents/volunteers. </li><li>Other Human Resources duties as assigned. </li></ul> <p>JOB QUALIFICATIONS: MINIMUM KSA'S (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED FOR PLACEMENT IN POSITION:</p> <p>Education: Bachelor's degree in Human Resources or similar field with additional 1 year of processing full cycle payroll for a minimum of 250 employees, OR associate degree with additional 2 years' processing full cycle payroll for minimum of 250 employees, OR 4 years' processing full cycle payroll for minimum of 250 employees.</p> <p>Prior experience: Minimum of two years' experience processing full-cycle payroll plus 1 year of experience working in a human resource environment with HR duties.</p> <p>Licenses & Certifications: None required, human resources or payroll certification preferred.</p> <p>Specialized training in: HRIS/HRM software, timesheet software, electronic record keeping, employment laws relevant to payroll and taxes, as well as Connecticut and Federal Labor Laws including FMLA, FLSA, ADA, EEO, ADEA, ERISA, etc.</p> <p>Other Key Competencies:</p> <ul> <li>Proficient in Microsoft Office and </li><li>Experience with automated HRIS/payroll and attendance software. </li><li>Strong customer service orientation with both internal and external contacts. </li><li>Sound judgment, able to remain cool under pressure. </li><li>Excellent organizational and time management skills. </li><li>Teambuilding skills; development and maintenance of positive interpersonal relationships </li><li>Strong oral communications, presentation skills, writing ability </li><li>Fluent (read/write/speak) in English language </li><li>Problem solving and critical thinking skills </li><li>Interpersonal skills -displays a high level of tact, diplomacy, and professionalism </li><li>Planning/organizing -plans work activities and uses time efficiently. </li><li>Quality control -demonstrates accuracy and thoroughness and monitors own work to ensure quality. </li><li>Adaptability -adapts to changes in the work environment, manages competing demands and frequent change, delays, or unexpected events. </li><li>Resourcefulness - ability to seek out and use cutting edge resources (products, training, etc.) to ensure the job is being done as efficiently as possible. </li></ul>