<p>Job Duties/Responsibilities</p> <ul> <li>Processing of all subs including coordinating with Payroll ensuring proper setup in payroll system, setup in Global Compliance Network, processing of I9's, processing of Indiana New Hire website, etc. </li><li>Review and approve substitute teaching permits through the Licensing Verification System </li><li>Assign substitute clericals to buildings when coverage is needed. </li><li>Reports terminations & resignations to the Indiana website in-new hire.com </li><li>Create and maintain accurate employee records, Personnel files, Human Resources lists, etc. </li><li>Work daily in the LOW payroll system, updating general employee information and pay records as necessary and compiling reports </li><li>Process resignations and terminations in LOW. </li><li>Maintaining employee original hire dates in the payroll system. </li><li>Review, and process, when necessary, criminal background checks for potential employees through Safe Hiring Solutions. </li><li>Create, distribute, and maintain a database for reasonable assurance letters, on an annual basis. </li><li>Respond to general inquiries from the public and School City of Hammond (SCH) employees regarding personnel issues regarding substitutes. </li><li>Inform employees of district policies, procedures, and other applicable laws. </li><li>Compile the classified portion of the personnel report on a bi-weekly basis. </li><li>Create job postings, post job openings on NIMBLE. </li><li>Maintain the online application system on NIMBLE </li><li>Respond to all inquiries from the Department of Workforce Development regarding employees' eligibility for unemployment insurance benefits </li><li>Prepare employment verification letters for employees when requested. </li><li>Prepare letters and/or memos for personnel issues upon request. </li><li>Respond to verification of employment requests (verbal or written) from various corporations/agencies. </li><li>Coordinate distribution process of employee handbooks. </li><li>Work closely with the Payroll Department to ensure proper information is received in a timely manner. </li><li>Communicate salary changes to the payroll department. </li><li>Compile data for ECA and Sports including contacting schools for recommendations, processing, creating, and maintaining a database, providing all certified, classified, and non-faculty salary information to payroll. </li><li>Maintain payroll information for ECA and Sports. </li><li>Report all Non-Faculty and Classified Coach staff members on the personnel report; this includes Initial recommendations, Changes/Corrections, and Resignations. </li><li>Submit all Non-Faculty and Classified Coach staff members information to Payroll. This includes initial recommendations, changes and/or corrections and deletion of payments. </li><li>Process and communicate address, phone number, and name changes to the appropriate departments. </li><li>Maintain employee personnel files on a regular basis. </li><li>Switchboard coverage as needed </li><li>Process Substitute reapplication forms during summer months </li><li>Other projects/tasks as assigned by Director of Human Resources </li></ul>