<p>As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.</p> <p>Primary Function of the Organizational Unit</p> <p>North Carolina Cooperative Extension gives our residents easy access to resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension agents deliver unbiased, research-based information to North Carolina Citizens</p> <p>Duties and Responsibilities</p> <p>The Extension Administrative Assistant's purpose is to provide program, clerical and bookkeeping support, to the Extension staff including the Extension Director and Extension Agents. These tasks are to be done requiring little to no supervision. Major duties include:</p> <ul> <li>Provide administrative support, budget management, event planning, organizational communications and office administration. </li><li>Provide clerical support and program support for agents, such as Horticulture, Family and Consumer Sciences and 4-H Youth Development. </li><li>Performs office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, processing outgoing mail. </li><li>Data entries on: Postage and travel. </li><li>Serves as Leave Coordinator for all staff members. </li><li>Trains new secretarial staff or agents with Rutherford County or NCSU Extension Policies. </li><li>This position must have knowledge of the total County Extension Program in order to assist all staff in continuation of educational programs during a position vacancy and assist the County Extension Director in training new staff members as positions are filled. </li><li>This position is responsible for receiving and obtaining pertinent information on all samples (plant soil, waste) which are brought into the office. </li><li>It serves as contact person between Extension office and county administration in all budgetary matters. </li><li>Attends County Department Head and NCSU Extension Admin. meetings as needed. </li><li>Assist Rutherford County Cattlemen's Association. </li></ul> <p>Other Work/Responsibilities</p> <p>This position has responsibilities to maintain the daily office hours such as: bank deposits, e-mails, phone calls, face to face, memos, correspondence, record keeping such as in and out credit card use, Horticultural tools, supplies inventory, media schedule, Computer Contact for NCSU Extension, files.</p> <p>Supervisory</p> <p>Number of Permanent Employees this Position Supervises Percent of Time Spent</p> <p>Requirements and Preferences</p> <p>Identify if the Position is Mandatory / Essential / Key Not Applicable Work Schedule Monday - Friday 8:30am- 5pm business hours, with occasional flex hours to attend night and/or weekend events and to support agricultural programs. Minimum Experience/Education</p> <p>Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience</p> <p>Department Required Skills</p> <ul> <li>Must have knowledge of NCSU and County Financial system and polices. </li><li>Must have experience with accounting. </li><li>Must have efficient keyboarding and computer skills. </li><li>Must be understanding of confidentiality and professionalism for personnel issues. </li><li>Must possess good written and oral communication skills. </li><li>Must have the ability to respond to diverse audiences. </li><li>Must have good organizational skills. </li><li>Must be able to work independently with minimal supervision. </li><li>Must be highly motivated and comfortable taking initiative with the assigned task. </li><li>Must be a good team worker dedicated to supporting a creative, supportive and positive work environment. </li></ul> <p>Preferred Years Experience, Skills, Training, Education</p> <ul> <li>Experience with, web page management, word, social media and newsletter design. </li></ul> <p>Required License or Certification</p> <p>N/A</p> <p>Valid NC Driver's License required? Yes Commercial Driver's License Required? No Physical Required? No List any other medical/drug tests required</p> <p>Recruitment</p>