<p>Department</p> <p>University Business Administrators - National High Magnetic Field Laboratory</p> <p>Responsibilities</p> <p>Responsible for activities related to procurement within the National High Magnetic Field Laboratory (NHMFL).</p> <ul> <li>Analyzes purchasing requests and determines the best method of procurement and which supporting documents are required prior to purchase. Recommends vendor substitutions when necessary to NHMFL faculty and staff. Verifies proper category codes are used so that requisitioned goods and services to obtain internal University approvals. Compiles and analyzes procurement data and provides recommendations for decision making business processes. </li><li>Process approved purchase requisitions received from users via the NHMFL Budget Management System (BMS). Performs procurement functions for assigned requests using the SpearMart and OMNI systems. This includes ensuring reviewing material requests, identifying vendors, and reviewing requisitions for accuracy, quotes, and use of preferred vendors in compliance with University Policies, State and Federal Laws. </li><li>Monitors, balances accounts, researches and resolves discrepancies. Tracks requisitions until PO is issued by FSU. Utilizes spreadsheets to actively monitor open POs and provide monthly updates on their status. Utilizes OMNI queries and reports to track payment on purchase orders. Responsible for year-end procurement procedures. </li><li>Initiates purchases as p-card holder, works with the vendors to ensure the order is placed correctly and resolves issues. Provides receipts in a timely manner to the p-card proxy for weekly and monthly reconciliation. Resolve any questions related to invoices and supporting documentation. Assists as needed with p-card proxies for all NHMFL staff. </li><li>Collaborates with NHMFL/UBA and Procurement Services to develop and maintain procurement policies and procedures that follow Federal, State, and University guidelines. Provides recommendations to improve MagLab procurement processes, policies, and compliance standards. Serves as a liaison with NHMFL users, University Procurement, other Universities, and government agencies as needed or required. </li><li>Maintains high level of customer service and positive relationships with vendors, faculty, staff, and others. Promptly responds to phone and email inquiries from University personnel and vendors concerning procurement policy, best practices and resolving purchase order or requisition related issues. Provides procurement data to NHMFL departments and staff by researching and answering inquiries about procurement charges posted to ledgers, and shipping updates from vendors. </li><li>Maintains BMS purchasing database vendor files. Coordinates vendor onboarding and communicates with vendors to provide guidance on creating and updating their PaymentWorks profiles, ensuring compliance with University requirements. Serves as a point of contact for troubleshooting vendor registration issues and collaborates with Procurement Services to resolve discrepancies promptly. </li></ul> <p>Qualifications</p> <p>High School diploma or equivalency and four years appropriate experience or a combination of post high school education and experience equal to four years.</p> <p>Preferred Qualifications</p> <p>The ideal candidate should have previous purchasing experience in a State and/or University setting.</p> <p>University Information</p> <p>One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!</p> <p>Learn more about our university and campuses.</p> <p>FSU Total Rewards</p> <p>FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.</p> <p>Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.</p> <p>How To Apply</p> <p>If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.</p> <p>Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.</p> <p>Veterans' Preference</p> <p>Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.</p> <p>IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.</p> <p>Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.</p> <p>Considerations</p> <p>This is an USPS (University Support Personnel System) position.</p> <p>This position requires successful completion of a criminal history background check.</p> <p>Equal Employment Opportunity</p> <p>FSU is an Equal Employment Opportunity Employer.</p>