<p>Position Details</p> <p>Position Information</p> <p>Recruitment/Posting Title Business Specialist Job Category URA-AFT Administrative Department IPO-Budget & Accounting Overview</p> <p>The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.</p> <p>Posting Summary</p> <p>Rutgers, The State University of New Jersey, is seeking a Business Specialist for the Division of Institutional Planning & Operations (IP&O).</p> <p>Among the key duties of this position are the following:</p> <ul> <li>Processes various financial documents and data. </li><li>Analyzes data and prepares internal financial reports consistent with a basic understanding of the mission, vision, role, and goals of the Business Unit and the tasks and responsibilities of the Accounting Specialist or Business Specialist with respect to achieving business unit goals. </li><li>Works under direct supervision with specific instructions on routine or semi-routine work and established work parameters for the unit. </li><li>Work is usually reviewed upon completion. </li><li>Performs professional work requiring knowledge of general accounting principles and practices and the basic application and use of concepts, theories, and terminology of accounting. </li><li>Primary user of the Enterprise Planning & Budgeting Cloud System (EPBCS). This includes reconciling rosters, preparing budget documents, exporting reports, analysis of previous years, projections for forecasting, and other related tasks. </li><li>Leading team meetings for updates in the system and being a point person within the business units to troubleshoot. </li><li>Serve as the primary point of contact for training and mentoring new Accounting Assistants on accounting procedures, company policies, and financial systems. </li><li>The lead in updating and maintaining our accounting job aids, ensuring that all procedures are documented and up to date. </li></ul> <p>FLSA Nonexempt Grade 05 Salary Details Minimum Salary 65741.00 Mid Range Salary 81857.00 Maximum Salary 97972.00 Offer Information</p> <p>The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.</p> <p>Benefits</p> <p>Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:</p> <ul> <li>Medical, prescription drug, and dental coverage </li><li>Paid vacation, holidays, and various leave programs </li><li>Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options </li><li>Employee and dependent educational benefits </li><li>Life insurance coverage </li><li>Employee discounts programs </li></ul> <p>For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.</p> <p>Position Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Day Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP</p> <p>Qualifications</p> <p>Minimum Education and Experience</p> <ul> <li>Bachelor's degree plus 2 years' experience in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. </li></ul> <p>Certifications/Licenses</p> <ul> <li>This position requires HIPAA certification, may be obtained after date of hire. </li></ul> <p>Required Knowledge, Skills, and Abilities</p> <ul> <li>Ability to work with a diverse group of people, strong organizational skills, demonstrated ability to work with on a team, strong attention to detail, and a sense of urgency. </li><li>Good communication skills, computer literacy, and ability to manage multiple tasks in a professional mam1er. </li><li>Strong ability and desire to learn new information systems and help operations utilize them to improve efficiency. </li></ul> <p>Preferred Qualifications Equipment Utilized</p> <p>Office Equipment: Computer, printer, phone, copier, fax machine.</p> <ul> <li>University Accounting software </li><li>University Purchasing software </li><li>MS Outlook Contact Management systems </li><li>Internet Explorer Internet software </li><li>Kronos time/attendance software </li><li>MS Visio software </li><li>MS Excel Spreadsheet software </li><li>MS Word Processing software </li><li>Time/attendance software </li></ul> <p>Physical Demands and Work Environment</p> <ul> <li>Ability to sit and/or stand for extended periods of time. </li><li>Dexterity of hands and fingers to operate a computer keyboard. </li><li>Ability to read computer screens, written documents, and email. </li><li>Hearing and speaking to exchange information. </li><li>May involve sitting for long periods, using office equipment, and interacting with various departments and external entities. </li></ul> <p>Special Conditions</p> <p>Posting Details</p> <p>Posting Number 25ST1383 Posting Open Date 06/30/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details</p> <p>Pre-employment Screenings</p> <p>All offers of employment are contingent upon successful completion of all pre-employment screenings.</p> <p>Immunization Requirements</p> <p>Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.</p> <p>Affirmative Action/Equal Employment Opportunity Statement</p> <p>It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Do you have a Bachelor's degree plus 2 years' experience in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices? </li></ul> </li><li>Yes </li><li>No </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume/CV </li><li>Cover Letter/Letter of Application </li><li>List of Professional References (contact Info) </li></ul> <p>Optional Documents</p>