<p>Job Title Payroll Senior Specialist Applications Accepted From Public: Open to the public , University Wide, AFSCME 3200 University Wide Special Instructions to Applicants</p> <p>THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.</p> <p>This position is being posted in conjunction with the Payroll Specialist position (https://www.ohiouniversityjobs.com/postings/53109). Only one position will be filled. The university is posting both positions to ensure a sufficient applicant pool to fill this need. The hiring department will first consider applicants from the higher-level position. If the applicant pool does not yield a successful candidate, the applicant pool from the lower-level position will then be evaluated. Applicants are encouraged to apply for either or both positions based upon their qualifications and interests.</p> <p>To apply, please complete and submit the online application and be prepared to attach 3 separate documents: Current resume, Cover Letter, and a list of 3 professional references with current contact information including email addresses.</p> <p>Review of applications will begin immediately and continue until the position is filled. For full consideration, please apply by 11:59 p.m. EST on position close date.</p> <p>This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166739S Job Description</p> <p>Joining the Ohio University Human Resources department means becoming part of a dedicated team at one of Ohio's leading educational institutions. Our professionals are committed to delivering comprehensive HR services and solutions that promote a culture of excellence. We strive to engage and support our students, faculty, and staff, aligning with the core values and mission of Ohio University. Be a part of our journey to create a workplace that nurtures growth, inspires collaboration, and drives success.</p> <p>Our team is built on the principles of mutual support and continuous learning. We believe in fostering an environment where collaboration and professional development are paramount. By supporting each other, we aim to best serve the University community, ensuring that every member of our team can thrive and contribute to the collective success of Ohio University. Join us in making a difference and being part of a community that values each individual's growth and achievements.</p> <p>Department Specific Job Summary:</p> <p>Payroll Senior Specialist is responsible for the routine processing of the bi-weekly and semi-monthly payrolls utilizing the Oracle payroll module. Duties include but are not limited to processing Online Graduate Appointments (OGA) and Individual Compensation Distribution (ICD) appointments into Oracle, WorkForce Time & Attendance Management and Year-End W-2 processing. Calculate and process termination payments, back pay adjustments, unpaid leave adjustments and other salary adjustments as needed. Review nightly and weekly edits. Set up new garnishments, support orders, and tax liens. Update payroll procedures and run ad hoc reports as necessary. Perform monthly payroll reconciliations and resolve any payroll discrepancies on a timely basis. Acts as a subject matter expert and/or resource to others in the area of payroll processing. Maintains confidentiality of payroll/personnel information.</p> <p>Department Specific Job Responsibilities:</p> <ul> <li>Prepare for, run, reconcile the bi-weekly or semi-monthly payroll process, including transferring the funds for NACHA deposits, and support payments, printing checks. Reviews, analyzes, and verifies payroll reports and documents for accuracy; makes necessary adjustments or corrections through journal entries or other established procedures. Process out-of-cycle manual checks on an as needed basis. </li><li>Calculate and process termination payments, back pay adjustments, unpaid leave adjustments and other salary adjustments as needed. Review weekly and nightly edits. Setup new garnishments, support orders, and tax liens. Process payroll reversals. Assist International employees as they create and maintain their Glacier record and with completion/correction of various payroll tax forms - I-9's, W4's - for NRA's who have just received their SSN's. </li><li>Activities include but are not limited to processing Online Graduate Appointments (OGA) and Individual Compensation Distribution (ICD) appointments into Oracle, WorkForce Time & Attendance Management and Year-End W-2 processing. This includes partial pay adjustments, Payroll Expense Distribution System (PEDs) corrections, and contract cancellations and modifications. </li><li>Acts as a subject matter expert and/or resource to others in the area of payroll processing. Analyzes and responds to complex matters requiring comprehensive knowledge of payroll policies and procedures. Assist all departments with payroll questions as needed. </li><li>Prepare and update payroll forms as needed. Document new processes and procedures as well as update old processes. Help test any changes necessary in our various IT systems. Test all patches, including working with Payroll Systems Lead and Tax Manager on Vertex tax updates. Identify and work with IT to resolve any system issues promptly. Work with Payroll Operations Manager to identify and modify processes as needed to address regulatory changes. Perform additional related duties as assigned. </li></ul> <p>General Job Summary:</p> <p>Responsible for all payroll processing activities, including regular and overtime pay processing, employee and employer contributions/withholdings, vacation and sick time accruals, and payroll taxes.</p> <p>General Job Responsibilities:</p> <ul> <li>Serves as the initial contact for customers, including students and families. Guides and assists customers with highly complex questions, paperwork, and requirements, as they relate to financial and business activities such as billing, financial aid, tuition rates, tax forms, refunds or student receivables. Mentors, coaches, and trains lower level employees on customer service and department policies. </li><li>Often directs work, trains, and/or supervises other staff or student employees. </li><li>Performs financial analyses and makes recommendations based on data. </li><li>Reviews the work of other employees for accuracy and compliance with accepted standards and University policies. </li><li>Reconciles bank statements and general ledger accounts related to payroll. Transfers funds to and from bank accounts. Researches errors and discrepancies. Processes corrections and handles non-routine activities such as monitoring special payment arrangements on student accounts. </li><li>Analyzes and monitors department and program budgets. Approves and tracks expenditures. </li></ul> <p>Minimum Qualifications</p> <p>Knowledge of finance and business technical and practical concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of related experience. An equivalent combination of education, training, and experience is acceptable.</p> <p>Specific knowledge, certifications, and licensure will apply at the position level.</p> <p>Preferred Qualifications Department Payroll Pay Rate</p> <p>AFSCME 3200 |15| $19.38 - $24.70 hourly rate</p> <p>Benefit information is available at: https://www.ohio.edu/hr/benefits/</p> <p>Job Open Date 04/25/2025 Posting Close Date</p> <p>05/02/2025</p> <p>Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Office of the President Work Schedule</p> <p>Typical work expectations are Monday - Friday, 8:00 am- 5:00 pm (eastern time zone); however, candidates must be willing to work evenings and/or weekends if necessary.</p> <p>Campus Athens Expected hours worked per week 40 Expected duration of assignment Ongoing Applicants may contact this person if they have questions about this position. Bridget Driggs, driggsb@ohio.edu Non-Discrimination Statement</p> <p>Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.</p> <p>Job Information</p> <p>Employment Type full-time regular Job Family/Subfamily Finance and Business-Payroll Career Track & Level TAS 4 Pay Grade AF3200 |15|</p> <p>Clery Act Annual Safety and Fire Report</p> <p>Clery Act Statistics</p> <p>To view the Clery Act Annual Safety and Fire Report Click Here!</p>