<p>Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What's Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around.</p> <p>The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.</p> <p>Job Duties:</p> <ul> <li>Execute all title work through appropriate systems or agencies, such as CVR or out-of-state tag agencies. </li><li>Maintain, request, and reassign vehicle titles as necessary. </li><li>Register vehicles sold with the Department of Motor Vehicles (DMV). </li><li>Oversee the Tag and Title schedule, including processing refunds for any overpaid registration fees. </li><li>Accurately file documents with state reporting agencies for titling and registration. </li><li>Review contract documents to ensure compliance with regulations and dealership policies. </li><li>Audit transaction deals and scan any missing items into deal jackets within dealership management systems, such as CDK. </li><li>Manage dealer plates, conduct DMV audits, and report any lost or stolen dealer plates. </li><li>Process vehicle sales documentation. </li><li>Handle the processing and cancellation of all service and sales contracts. </li><li>Supervise the flow of paperwork between the Finance Department and other departments. </li><li>Assist with billing for wholesale transactions and reassigning titles for auctioned vehicles. </li><li>Provide support to colleagues in various office tasks as needed. </li><li>Perform all other duties and special projects as assigned. </li></ul> <p>Based upon dealership location, other duties assigned may include:</p> <ul> <li>Reconcile relevant account schedules. </li><li>Prepare daily deposits and journal entries as required. </li><li>Assist in reconciling the equipment due schedule and make necessary adjustments to correct discrepancies. </li><li>Review and submit contracts to lending institutions to facilitate funding. </li><li>Maintain a thorough understanding of other office positions to provide backup support, including for the Office Manager/Controller. </li></ul> <p>Education and/or Training:</p> <ul> <li>High School Diploma or equivalent </li><li>Additional education, certifications, or experience are a plus </li><li>Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.) </li><li>Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc. </li></ul> <p>Relevant Work Experience:</p> <ul> <li>2-3 years' experience working in an office environment or administrative role </li><li>Experience in an automotive dealership or similar industry a plus </li><li>Proficiency with accounting software and dealership management systems (e.g., CDK) a plus </li><li>Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department </li><li>Understanding of accounting principles and bookkeeping software may be required </li><li>Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security </li></ul> <p>#LI-GC1</p> <p>At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It's The Holman Way.</p> <p>At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):</p> <ul> <li>Health Insurance </li><li>Vision Insurance </li><li>Dental Insurance </li><li>Life and Disability Insurance </li><li>Flexible Spending and Health Savings Accounts </li><li>401(k) plan with Company Match </li><li>Paid Time Off (PTO) </li><li>Paid Holidays, Bereavement, and Jury Duty </li></ul> <p>Benefits:</p> <p>Regular Full-Time</p> <p>We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.</p> <p>Click here for Washington State benefit information.</p> <p>Temporary or Part-Time</p> <p>In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.</p> <p>Click here for Washington State benefit information.</p> <p>Artificial Intelligence Statement</p> <p>To maintain the integrity and authenticity of our hiring process, we kindly request that all candidates refrain from using artificial intelligence (AI) tools to generate, assist with, or enhance any part of their application materials (including resumes, cover letters, written and verbal responses, and images) or during any stage of the interview process. We value genuine, original work that reflects your personal experience, skills, and communication style. As part of our commitment to a fair and transparent evaluation process, please be advised that we may use technology to detect AI-generated content submitted by candidates. Candidates found to have used AI assistance in violation of this policy may be disqualified from consideration.</p> <p>Equal Opportunity Employment and Accommodations:</p> <p>Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p> <p>If you are a person with a disability needing assistance with the application process, please contact HR@Holman.com</p> <p>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p>