<p>Description</p> <p>This position is responsible for employee amenities, the office network (inside and out of the physical location) and space functionality/cleanliness. The office manager is expected to delve into each area of their designated space to ensure the best possible functional needs are met for staff - while always keeping in mind safety and aesthetic. Inclusiveness, consistency and high-level experience are top priority. They are also in charge of overseeing the organization of all office related events and tending to other local office needs as they come up.</p> <p>An ideal candidate will have high energy and a positive attitude and be warm, friendly and proactive.</p> <p>Because of the nature of the responsibilities, this position is 100% office based. This position is full time with a weekly commitment of 40 hours/week.</p> <p>Responsibilities</p> <p>Oversee the day-to-day operations of the office and staff needs. Collaborate with and help the team</p> <p>as needed while anticipating accommodations.</p> <p>Serve as point of contact to vendors and landlord; attend related meetings</p> <ul> <li>Acts as point person for internal office communications. </li><li>Acts as "go-to" person for employees regarding office and Tyler business. </li><li>Learns Tyler organizational structure in-depth to become a resource with strong knowledge. </li><li>Coordinates building related issues with Tyler's facilities team. </li><li>Coordinates building amenities with vendors. </li><li>Coordinates new hire and welcome setup with HR and IT. </li><li>Coordinates Tyler office meeting room holds and off property reservations. </li><li>Coordinates office events / activities and catering. </li><li>Coordinates public use of building. Responds to public inquiries tactfully and constructively. </li><li>Assess office needs. Meets with vendors as needed. Annually reassess contracts with vendors to </li></ul> <p>ensure we continue to maintain accounts, licenses, subscriptions, and memberships</p> <ul> <li>Accurately complete, review and submit payroll reports, invoices and expense reports </li><li>Manage costs, scheduling, quality of office experience and safety issues relating to the internal </li></ul> <p>operations of the office.</p> <ul> <li>Address any questions and complaints such as vendor payment, office processes, internal </li></ul> <p>procedures, questions and related issues of varying degrees of complexity and in a courteous and</p> <p>timely manner.</p> <ul> <li>Maintain a positive office environment for employees, guests and visitors </li><li>Organize and assist with conference registrations and travel planning </li><li>Responsible for purchase of office, food, and other business-related supplies </li><li>Develop and train others on various office systems and procedures. Annually audit systems and </li></ul> <p>procedures for updates and accuracy.</p> <ul> <li>Perform data entry when needed. </li><li>Acquire and maintain knowledge and understanding of current county, city and state commercial </li></ul> <p>tenant rules and leasing contract terminology.</p> <ul> <li>Send and receive all incoming and outgoing mail, packages and correspondence. Process and </li></ul> <p>distribute all incoming mail, packages and correspondence. Document all outgoing mail, packages</p> <p>and correspondence.</p> <ul> <li>Maintain office décor and updates for special occasions such as holidays and parties. </li><li>Establish and uphold security needs as required and outlined by CJIS and FedRAMP. </li><li>Managing Stakeholders in the areas of strategy, problem-solving, and decision-making across all </li></ul> <p>aspects that involve the use of office space and amenities.</p> <ul> <li>Assist with maintaining a secure office and online environment, including continuation of routine, </li></ul> <p>defined security procedures</p> <ul> <li>Anticipate needs of office and employees; fulfill those needs without prompting </li><li>Demonstrate and promote professionalism </li><li>Perform miscellaneous duties, as required </li></ul> <p>Qualifications</p> <ul> <li>High school diploma or equivalent. </li><li>Typically requires 2-3 years in job-related experience </li><li>Experience with Microsoft Office applications including Word, Excel, and Outlook and experience in videoconference and meeting equipment </li><li>Comfortable with learning and adapting to various technologies and computer applications </li><li>Solid attention to detail </li><li>Work well with others in a team environment </li><li>Must have willingness to work on a variety of tasks, big and small </li><li>Outstanding verbal and written communication skills </li><li>Strong organization and time-management skills </li><li>Excellent problem-solving ability </li><li>Manage tasks independently after being trained </li><li>Flexibility and willingness to take on a variety of projects or tasks </li><li>Self-motivated and desire to work in a fast-paced, entrepreneurial environment </li><li>Strong work ethic </li><li>Must pass a thorough background screening </li><li>Strong customer service skills for internal and external customers. </li><li>Must have reliable transportation and maintain valid driver's license with personal liability insurance coverage on vehicle. </li><li>May need to lift up to 25 lbs. on a weekly basis </li><li>Must work in-office. Business hours are Monday through Friday 8 a.m. to 5 </li></ul>