<p>Reports To: Executive Director of Fine Arts</p> <p>Duty Days: 238 Days</p> <p>Wage/Hour Status: Non-Exempt</p> <p>Pay Grade: AS03</p> <p>Date Created: 05/2025</p> <p>Qualifications:</p> <p>High school diploma or GED</p> <p>Extensive data base knowledge and management</p> <p>Excellent organization, communication, and interpersonal skills</p> <p>Extensive Experience with MS Office</p> <p>Ability to follow procedures with minimal supervision</p> <p>Work with confidential material</p> <p>Primary Purpose:</p> <p>Provide secretarial support and programs management assistance for two Assistant Directors and back up assistance for the Executive Director as needed.</p> <p>Major Duties and Responsibilities:</p> <p>Private Lessons Secretary</p> <ul> <li>Track and input weekly attendance for PLP students throughout the district (approximately 2000) </li><li>Prepare monthly PLP instructor invoices, input payments and collect past-due accounts </li><li>Prepare deposits </li><li>Process PLP instructor applications </li><li>Track PLP expenditures and prepare monthly financial statements </li><li>Update/rewrite PLP guidelines for parent, instructor, and director as needed </li></ul> <p>Secretary to the Assistant Director(s) of Fine Arts</p> <ul> <li>Maintain appointment calendar for the Assistant Director of Fine Arts </li><li>Make travel arrangements for the Assistant Director of Fine Arts </li><li>Facilitate all district Visual Arts and Elementary Music events </li><li>Type correspondence, reports, agendas, memos, etc. </li><li>Daily telephone communication </li><li>Assist with processing and distributing of mail </li><li>Coordinate communications with department personnel </li><li>Make and distribute copies </li><li>Update, record and distribute daily and monthly reports </li></ul> <p>Music & Dance/Theatre/Cheer Events Coordinator</p> <ul> <li>Notification of Event deadlines and criteria to music, dance, cheer & theatre teachers </li><li>District wide events planning and implementation </li><li>Fine Arts Summer Camp organization and support </li><li>District wide Elementary Choral Workshop planning and implementation </li><li>Perform other tasks and duties as assigned by supervisor </li></ul> <p>Equipment Used:</p> <p>Computer, printer, copier</p> <p>Working Conditions:</p> <p>Maintain emotional control under stress. Work with frequent interruptions. Prolonged use of computer and repetitive hand motions. Occasional prolonged and irregular hours. Frequent lifting, carrying, standing, stooping, bending, kneeling, pushing, and pulling.</p> <p>The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.</p>