<p>Position Summary:</p> <p>Provides administrative support to the Masters in Physician Assistant (PA) Studies Program and serves as a liaison between the program and clinical sites.</p> <p>Major Duties & Responsibilities:</p> <ul> <li> <p>Recruit and maintain clinical sites for the PA program</p> </li><li> <p>Conduct clinical site visits for the PA program</p> </li><li> <p>Be the point of contact for clinical sites & preceptors and outside vendors for the PA program</p> </li><li> <p>Ensure PA students' onboarding requirements are met prior to clinical year</p> </li><li> <p>HIPAA Training</p> </li><li> <p>Immunizations/TB Screening/FIT testing</p> </li><li> <p>Active BLS and ACLS certifications</p> </li><li> <p>Criminal background check</p> </li><li> <p>Scheduling PA students in clinical rotations</p> </li><li> <p>Ensuring PA students complete patient-encounter logging</p> </li><li> <p>Ensure PA students complete skills passport</p> </li><li> <p>Collecting and maintaining preceptor evaluations of students</p> </li><li> <p>Flagging students who fall below benchmarks to alert the Program Director</p> </li><li> <p>Administering, collecting, maintaining student evaluations of preceptors and sites</p> </li><li> <p>Flagging preceptors and sites who fall below benchmark to alert the Program Director</p> </li><li> <p>Compile and maintain spreadsheets of PA program students' clinical rotation grades, end-of-rotation exam scores and other data as required</p> </li><li> <p>Administer and proctor end-of-rotation exams for the PA program</p> </li><li> <p>Work with the Program Director to organize and maintain accreditation-related documents, reports, and records</p> </li><li> <p>Assist Program Director coordinate meetings, site visits, and other events related to accreditation.</p> </li><li> <p>Assist Program Director and PA faculty with the preparation of reports (self-studies, annual reports) and other documentation required for program accreditation submissions (i.e., ARC-PA, NYSED).</p> </li><li> <p>Serve as a liaison between the Program Director and Academic Affairs to ensure the maintenance and updating of databases and spreadsheets related to accreditation data.</p> </li><li> <p>Answer the PA program main phone line, responds to callers, direct callers to appropriate departments/personnel</p> </li><li> <p>Assist the Program Director in scheduling meetings and maintaining calendars</p> </li><li> <p>Coordinate and plan PA program events</p> </li><li> <p>Assist with maintaining and updating the PA Student Handbook</p> </li><li> <p>Provide general office support for both full-time and part-time PA faculty</p> </li><li> <p>Serves as a liaison between students and faculty to help to direct inquiries and arrange meetings.</p> </li><li> <p>Assist with Canvas LMS Course setup.</p> </li><li> <p>Coordinate Student Evaluations and collate the results of course and instructor evaluations for faculty.</p> </li><li> <p>Assist with the submission of course grades.</p> </li><li> <p>Order and maintain office supplies for PA program faculty.</p> </li><li> <p>Track program expenses, create purchase orders, process invoices and check requests.</p> </li><li> <p>Creates Helpdesk and Facilities tickets for PA program faculty.</p> </li><li> <p>Provide scheduling and logistical support for PA program meetings and events.</p> </li><li> <p>Take minutes for PA program meetings.</p> </li><li> <p>Perform other related duties as assigned within the parameters of the job description.</p> </li></ul> <p>Knowledge, Skills and Abilities:</p> <ul> <li>Demonstrate the ability to both work independently with little direction and work confidentially with discretion. </li><li>Dedication to the mission of the Department and the College. </li><li>Attention to detail. </li><li>Demonstrates excellent organizational skills. </li><li>Demonstrates excellent oral and written communication skills. </li><li>Demonstrates a positive attitude and work ethic. </li><li>Interacts professionally and effectively with members of the PA program, Department of Allied Health Sciences, as well as members of the College community. </li><li>Demonstrates efficiency by observing schedules and meeting assignment deadlines. </li><li>Able and willing to proactively identify and pursue relevant learning and professional development opportunities, and apply new knowledge, insights, and skills to enhance work results. </li><li>Proficiency in Microsoft Office (including Word, Excel, Outlook, and Access), Adobe and Internet searches. Proficiency in Canvas. </li><li>Working knowledge of modern office practices, procedures, and equipment. </li></ul> <p>Education and Experience:</p> <ul> <li>Bachelor's degree and three years of related work experience or equivalent combination of education and experience. </li><li>Experience providing administrative support in higher education and/or healthcare settings is preferred. </li><li>Extensive knowledge of office practices and procedures. </li></ul>