<p>Job Title: Event Coordinator Department: Conference and Event Services Category: Full-Time</p> <p>Summary/Objective: The Event Coordinator will assist in the planning, coordination, and execution of conferences, workshops, and camps at Lees-McRae College. This individual will ensure the successful delivery of events, serve as the venue contact when needed, and cultivate strong relationships with clients while promoting a positive college atmosphere. This is a full-time, 12-month position requiring flexibility to work evenings and weekends for events.</p> <p>Essential Functions:</p> <ul> <li>Assess client needs before and during events, implementing effective solutions while prioritizing safety. </li><li>Help maintain a comprehensive scheduling database, communicate updates effectively, and manage space requests from both internal and external clients. </li><li>Serve as the primary point of contact for event attendees, addressing issues promptly and efficiently as needed. </li><li>Assist in monitoring compliance and ensure adherence to college policies and procedures. </li><li>Collaborate with campus facilities staff to ensure that event spaces are clean and welcoming. </li><li>Assist in event preparation and setup, including the transport and installation of event equipment. </li><li>Inspect facilities and equipment for deficiencies and ensure compliance with safety standards. </li><li>Unlock and secure buildings designated for assigned events. </li><li>Provide information about event activities to college offices and the community. </li><li>Train and schedule event staff to support functions like ticket-taking, ushering, and traffic management. </li><li>Coordinate events on the day of, including problem-solving, welcoming guests, organizing event setup, communicating with staff, and coordinating with vendors. </li><li>Issue invoices, collect payments promptly, and create comprehensive financial reports. </li><li>Proficiency in the Microsoft Office Suite; experience with scheduling software is preferred. </li><li>Strong customer service and interpersonal skills. </li><li>Ability to efficiently manage multiple tasks under pressure. </li></ul> <p>Characteristics:</p> <ul> <li>Detail-oriented with excellent customer service skills. </li><li>Effective written and verbal communication skills. </li><li>Enjoy working collaboratively in a team environment. </li><li>Comfortable and flexible under pressure while managing multiple tasks. </li></ul> <p>Competencies:</p> <ul> <li>Ethical Conduct </li><li>Stress Management/Composure </li><li>Teamwork Orientation </li><li>Thoroughness </li></ul> <p>Supervisory Responsibility:</p> <p>This position does not have supervisory responsibilities.</p> <p>Reporting Structure:</p> <p>The Event Coordinator will report to the Director of Events and Conferencing.</p> <p>Work Environment:</p> <p>Normal office environment with minimal physical discomfort due to temperature, dust, noise, etc.</p> <p>Required Qualifications</p> <ul> <li>Bachelor's degree in related field or equivalent in experience in event coordination, marketing, food service, or sales. </li><li>Bachelor's degree in related field or equivalent in experience in event coordination, marketing, food service, or sales. </li><li>Proficiency in Microsoft Office Suite; experience with Canva, ticketing platforms, or scheduling/event software is a plus. </li><li>Strong customer service and interpersonal skills. </li><li>Ability to efficiently manage multiple tasks under pressure. </li><li>Availability to work flexible hours, including nights and weekends. </li></ul> <p>Position Type/Expected Hours of Work:</p> <p>Standard office hours are Monday-Friday, 8 a.m.-5 p.m., with occasional early morning, evening, and weekend work based on event schedules.</p> <p>Travel:</p> <p>No travel is expected for this position.</p> <p>Preferred Qualifications</p> <p>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p> <p>Physical Demands</p> <ul> <li>Occasional tasks may include sitting, climbing, balancing, stooping, kneeling, and crouching. </li><li>Frequently lift or move up to 40 pounds; occasionally lift or move up to 40 pounds. </li><li>Specific visual abilities required include close vision, distance vision, and the ability to adjust focus. </li></ul>