<p>The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.</p> <p>Job Summary</p> <p>The Mayor's Office is seeking a full-time team member to join the Mayoral Advance team, which plays a critical role in supporting the Mayor's public engagements. This team is responsible for conducting in-depth research, preparing detailed briefings and memoranda, staffing the Mayor at public events and coordinating closely with community leaders and City staff to ensure smooth, strategic event and logistical execution-both in planning and on-site. The Mayoral Advance team reports to the Deputy Chief of Staff and works in a demanding, fast-paced office.</p> <p>The successful candidate will demonstrate strong writing skills, the ability to meet tight deadlines, demonstrated success in effectively managing stakeholder relationships, and a willingness to develop and learn new skills on the job.</p> <p>This position is nights, weekends, and holidays.</p> <p>Duties & Responsibilities</p> <ul> <li>Provide on-site support for the mayor at events, ensuring all logistics run smoothly. </li><li>Conduct background research and prepare detailed briefing materials for the mayor for meetings and events, including coordinating with multiple departments. </li><li>Assists with special projects, including those related to the Mayors Office, events and schedule. </li><li>Serve as a liaison between the Mayor's Office and community-based organizations, public agencies, and civic stakeholders. </li><li>Collaborate closely with internal teams, including scheduling, communications, community relations team, and security detail to ensure proper event coordination. </li><li>Represent the Mayor's Office at event planning meetings, event walk-throughs, events and other related logistical planning sessions that involve the mayor. </li><li>Drafting and Preparation of Mayoral citations and proclamations. </li><li>Availability to work during non-traditional office hours, which could include some evenings, holidays, and weekends. </li><li>Perform other duties as assigned by the Deputy Chief of Staff. </li></ul> <p>Minimum Qualifications</p> <ul> <li>Undergraduate degree or equivalent work experience in the field of public administration, advocacy, event management, or writing and communications. </li><li>Exceptional written and verbal communication skills and attention to detail. </li><li>Demonstrated professionalism, discretion, and sound judgement in handling sensitive matters. </li><li>Ability to multitask, establish priorities and meet deadlines. </li><li>Acute cross-cultural awareness, with a demonstrated ability to center equity in decision making. </li><li>High attention to detail and strong organizational skills. </li><li>Ability to work both independently and cooperatively as a member of a team. </li><li>Experience with Microsoft Office Suite, Facebook, X (Twitter) and other social media platforms. </li></ul> <p>Posting expires when position is filled.</p> <p>APPLY NOW</p>