<p>Description</p> <p>Performs a variety of routine duties in the operation of the Facilities & Fleet Management Administration Division. Works under the direct supervision of the Finance and Administration Division Manager.</p> <p>Duties</p> <ul> <li>Responsible for accounts payable process for all divisions of Facilities and Fleet Management. Sorts, </li></ul> <p>routes and codes invoices, making sure the invoices will be directed to the correct department for</p> <p>approval. Scans, enters and tracks invoices for the Facilities, Utilities, Project Management</p> <p>Operations, and Administration and Distribution Management Divisions. Responsible for processing</p> <p>approved EnergyCap invoices through SAP for payment. Process personal mileage for approved</p> <p>personnel. Processes cash journal transactions as necessary.</p> <ul> <li>Creates Purchase Orders as requested in accordance with Arapahoe County Purchasing Guidelines in a </li></ul> <p>timely matter. Works closely with requestors to ensure all documentation is received for PO to be</p> <p>created. Verify and submits project related invoices and purchase orders for approval in SAP.</p> <ul> <li>Services as Security Coordinator for all divisions with Facilities and Fleet Management. Serves as backup </li></ul> <p>for Badge Security.</p> <ul> <li>Serves as back-up Payroll Administrator for the department, which includes monitoring bi-weekly </li></ul> <p>payroll entries and communicating with managerial staf f to ensure correct information has been</p> <p>submitted in the SAP time keeping system and processed in a timely manner. Investigates errors in</p> <p>the time recording system and elevates the problem to appropriate channels. Acts as the point of</p> <p>contact for Staf f questions.</p> <ul> <li>Responsible for answering general incoming local and long-distance telephone departmental calls and </li></ul> <p>connects callers with proper departments/division and/or individuals. Answers the FFM FIX (FIX IT)</p> <p>calls. Enters work orders in Asset Essentials and dispatches Facilities staf f accordingly. Verif ies the FIX</p> <p>tickets are addressed to the correct region. Maintains familiarity with appropriate County personnel</p> <p>and telephone extensions at which they can be reached. Maintains and distributes the department</p> <p>phone list.</p> <ul> <li>Files and sorts a wide variety of documents, to include sensitive and conf idential information. Identify, </li></ul> <p>sort, and distribute incoming documents, facsimiles, etc. May require research as necessary to</p> <p>determine the destination. Frequent contact with outside vendors in a professional manner to obtain</p> <p>necessary documentation for invoice processing.</p> <ul> <li> <p>Order of f ice supplies, operating supplies and staf f uniforms as necessary.</p> </li><li> <p>Assists with routine clerical, administrative duties, ensuring adherence to established policies,</p> </li></ul> <p>procedures, standards, goals and objectives.</p> <p>Skills, Abilities and Competencies:</p> <ul> <li> <p>Ability to communicate in a professional manner, be approachable, helpful and customer service oriented.</p> </li><li> <p>Skill in operating office machines and the ability to operate and learn personal computer applications such as Excel and Word.</p> </li><li> <p>Knowledge of County policies, procedures, and County departments/divisions and their functions.\</p> </li><li> <p>Ability to maintain confidential data, ensure accuracy and quality assurance with data.</p> </li><li> <p>Ability to establish and maintain effective working relationships with supervisors, fellow workers, and the general public.</p> </li><li> <p>Knowledge of Accounts Payable practices and procedures and Maintenance Work Order systems (TMA).</p> </li></ul> <p>Behavioral Competencies (these are required for all positions at ACG):</p> <p>Accountability</p> <p>Accessibility</p> <p>Inclusivity</p> <p>Integrity</p> <p>Requirements</p> <p>Education and Experience:</p> <ul> <li> <p>High School diploma or GED equivalent</p> </li><li> <p>Two (2) years of general office experience</p> </li><li> <p>Any equivalent combination of education and work experience that satisfy the requirements of the job may be considered.</p> </li></ul> <p>Preferred Education and Experience:</p> <ul> <li> <p>Prior experience performing tasks related to accounts payable.</p> </li><li> <p>Prior experience training staff.</p> </li></ul> <p>Supplemental Information</p> <p>Pre-Employment Additional Requirements:</p> <ul> <li> <p>Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.</p> </li><li> <p>Possession of a valid Class "R" Colorado Driver's License or the ability to obtain one within two weeks of appointment.</p> </li></ul> <p>Post-Employment Requirements:</p> <ul> <li> <p>Position is deemed essential, and incumbents must be available for winter storms and other emergency events including evenings, holidays and weekends.</p> </li><li> <p>Work locations and facilities are subject to change based on business needs.</p> </li></ul> <p>WORK ENVIRONMENT:</p> <ul> <li> <p>Work is generally performed indoors and requires exposure to dust, fumes and chemical cleaners.</p> </li><li> <p>Specific assignments may require occasional outdoor work.</p> </li></ul> <p>PHYSICAL DEMANDS:</p> <p>The following are some of the physical demands commonly associated with this position.</p> <ul> <li> <p>Spends 80% of the time sitting and 20% of the time either upright or walking.</p> </li><li> <p>Occasionally lifts, carries, pulls or pushes up to 20 lbs.</p> </li><li> <p>Occasionally uses cart, dolly, or other equipment to carry in excess of 25 lbs.</p> </li><li> <p>Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.</p> </li><li> <p>Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.</p> </li><li> <p>Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.</p> </li><li> <p>Visual capacity enabling constant use of computer or other work-related equipment.</p> </li></ul> <p>Definitions:</p> <p>Occasionally: Activity exists less than 1/3 of the time.</p> <p>Frequently: Activity exists between 1/3 and 2/3 of the time.</p> <p>Constantly: Activity exists more than 2/3 of the time.</p>