<p>Overview</p> <p><em>At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.</em></p> <p>We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the department, the Administrative Assistant II will be responsible for scheduling, managing correspondence, preparing documents, and coordinating workflows.</p> <p>This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise. The ideal candidate will have strong organizational, communication, and problem-solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency.</p> <p>Responsibilities</p> <ul> <li> <p>Correctly documents correspondence, reports, results, and invoices for the CSD department. All work must be assembled and distributed following project deadlines</p> </li><li> <p>Organizes and maintains data related to billing and invoicing</p> </li><li> <p>Assist with keeping track of field personnel certifications, schedule classes and tests for field personnel certifications</p> </li><li> <p>Creates correspondences, letter reports, and other documents when necessary</p> </li><li> <p>Assist with processing daily concrete reports and data entry</p> </li><li> <p>Takes calls from clients, municipalities, field technicians, and other intraoffice personnel</p> </li><li> <p>Speaks eloquently and politely on the phone to clients and colleagues</p> </li><li> <p>Proficiently operates a personal computer, with the capability of typing at least 50 words per minute (wpm)</p> </li><li> <p>Ability to function in a high-stress environment, be a strong multi-tasker, and be a team player</p> </li><li> <p>Answers client questions and assists them promptly</p> </li><li> <p>At project completion, scans the complete file into the document storage system</p> </li><li> <p>Knowledge and usage of proper format, grammar, spelling, and punctuation</p> </li><li> <p>Regular attendance is required</p> </li><li> <p>Understands and interprets contracts and invoices</p> </li><li> <p>Handles special client requests regarding typing and billing</p> </li><li> <p>Follows safety procedures</p> </li><li> <p>Other duties may be assigned</p> </li></ul> <p>Qualifications</p> <ul> <li> <p>Valid Florida Driver's License with an acceptable driving record (in accordance with our Driver's License and Motor Vehicle Record Check Criteria)</p> </li><li> <p>Ability to pass a background check screening in accordance with Florida's Jessica Lunsford Act (or equivalent state classification)</p> </li><li> <p>One to three years related experience and/or training or equivalent combination of education and experience.</p> </li><li> <p>Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients.</p> </li><li> <p>Computer skills sufficient to operate a laptop, including sending and receiving emails, and the ability to learn Field Data Collection (FDC)/Inspector Gadget to input data and prepare reports.</p> </li><li> <p>Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.</p> </li><li> <p>Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.</p> </li><li> <p>High school diploma or general education degree (GED) preferred</p> </li><li> <p>Ability to type 45 wpm</p> </li></ul> <p>Physical Demands & Work Environment</p> <ul> <li> <p>Work is normally performed in a typical interior/office work environment.</p> </li><li> <p>Lifting and/or occasionally moving up to 5 lbs. can be expected.</p> </li><li> <p>Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing.</p> </li></ul> <p>Who We Are</p> <p>UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here</p> <p>#LI-CS1</p> <p>ID <em>2025-1939</em></p> <p>Position Type <em>Full-Time</em></p> <p>Location <em>US-FL-Orlando</em></p> <p>Requisition Post Information</p> <ul> <li>: Post End Date <em>9/4/2025</em> </li></ul> <p><em>Job Locations</em> <em>US-FL-Orlando</em></p>