<p>Non-exempt; full-time; 40 hours per week; Monday - Friday; 8 a.m. - 5 p.m.; full-benefits; grant funded </p> <p>This position supports the administration of early intervention services by managing data systems, coordinating intake and documentation processes, and ensuring compliance with reporting, grant and billing requirements. Responsibilities include maintaining accurate records, preparing audits, training staff, and generating reports to support program operations and continuous improvement.</p> <p>Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.</p> <p>TOTAL COMPENSATION PACKAGE:</p> <p>Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.  </p> <ul> <li> <p>11 days of Vacation leave with increase after 2 years of employment</p> </li><li> <p>15 days of Sick leave with unlimited annual carryover</p> </li><li> <p>11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)</p> </li><li> <p>Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending</p> </li><li> <p>Employee Health Center with no or low-cost primary and urgent care</p> </li><li> <p>100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit</p> </li><li> <p>County and Employee funded Defined Benefit Pension Plan </p> </li><li> <p>Vesting after 5 years of service</p> </li><li> <p>Additional service credit for eligible previous public service, military service, etc.</p> </li><li> <p>Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program</p> </li><li> <p>Generous Tuition Reimbursement Program</p> </li><li> <p>Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan</p> </li></ul> <p>NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. </p> <p>For more information, visit our benefits page on the Frederick County Government job opportunities webpage.</p> <ul> <li>Collect, manage, and report early intervention program data for compliance, planning, and leadership review </li><li>Maintain and troubleshoot digital records systems used for documentation and reporting </li><li>Develop tracking tools to ensure referral accuracy and timely service coordination </li><li>Manage documentation logs and conduct internal audits to support billing and external compliance reviews </li><li>Coordinate intake activities, including referral processing and case transfers </li><li>Review and close child records upon program exit in accordance with established procedures </li><li>Scan and archive records in accordance with retention schedules and documentation standards </li><li>Train staff and partners on documentation procedures and support onboarding with access and resources </li><li>Attend meetings and workgroups to support program alignment and continuous improvement </li><li>Perform other related duties as required </li></ul> <p>To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.</p> <p>The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  </p> <ul> <li>High school diploma or equivalent </li><li>Minimum 1 year of experience in administrative support, clerical support, or related field  </li></ul> <p>A combination of education and experience that provides the required knowledge, skills, and abilities to successfully perform the essential functions and job responsibilities of this position may be considered as a substitution for the above-listed required education and experience. Additional required or preferred qualifications may apply based on operational needs, as approved by Human Resources.</p> <p>KNOWLEDGE/SKILLS/ABILITIES: </p> <p>A successful incumbent operating in this role displays the following:</p> <ul> <li>Knowledge of the MD Online IFSP database with the ability to identify and fix mistakes that negatively impact child records and/or data  </li><li>Knowledge of the federal and state data points to monitor  </li><li>Advanced knowledge of MOIFSP forms  </li><li>Knowledge of the Frederick County Infants and Toddlers intake/referral process  </li><li>Knowledge of federal, state, FCITP timelines  </li><li>Knowledge of Microsoft Excel  </li><li>Knowledge of Medical Assistance Billing processes  </li><li>Knowledge of Insight (billing system)  </li><li>Knowledge of Eligibility Verification System  </li><li>Skilled in the use of computers and software applications </li><li>Ability to create data tracking systems to capture accurate data points  </li><li>Ability to work closely with management to monitor and analyze data  </li><li>Ability to track and organize documentation to assist staff with billing   </li><li>Ability to train County staff members and partners on the Individualized Family Service Plan (IFSP) process/document and how to use the Maryland Online IFSP Database </li></ul> <p>PREFERENCE MAY BE GIVEN FOR:</p> <ul> <li>Data entry work experience in an electronic database (excluding Excel) </li><li>Experience running reports and extracting program data from electronic databases (excluding Excel) to support operational needs </li><li>Experience verifying medical assistance information and completing eligibility checks (e.g., EVS) </li><li>Experience compiling, organizing and verifying hard and electronic files for state or federal auditing </li></ul> <p>PHYSICAL REQUIREMENTS/WORKING CONDITIONS:</p> <ul> <li>While working in this position, the employee is required to constantly sit </li><li>While working in this position, the employee is required to constantly work indoors </li><li>Available for varied evening and weekend work hours to accommodate meetings, special events, etc. </li></ul> <p>KIND OF EXAMINATION (may include):</p> <ul> <li>An evaluation of training and qualifications </li><li>One or more interviews </li></ul>