<p>Job Title Grants Management Coordinator Location Main Campus - Dayton, OH Job Number 05373 Department Grants & Government Info Job Category Professional Job Type Full-Time Status Regular Job Open Date 12/15/2025 Resume Review Date 1/16/2026 Closing Date 01/15/2026 Open Until Filled No Position Summary</p> <p>The Office of Grants Development is part of Sinclair's Advancement and Strategy Division. Sinclair aspires to be an innovator of distinction, and grant-funded projects play an important part in achieving that goal. This position will primarily be responsible for post-award management and compliance related to each of Sinclair's roughly 65 grants or contracts worth approximately $45 million from federal, state, foundation, or other sources. The term, "post-award" refers to an array of services provided after a sponsor has made a grant or contract award, including ensuring compliance with a broad array of government requirements.</p> <p>The Grants Management Coordinator transitions each newly awarded grant from the pre-award to the post-award stage, in close coordination with the Grants Office staff handling the proposal development.</p> <p>The Grants Management Coordinator develops and maintains close working relationships with all grant-funded project directors and helps project directors submit grant renewals, interim reports, and final reports for grant-funded projects; in this role, the Grants Management Coordinator must maintain a balance of providing support while avoiding taking on the responsibilities of the project director. This requires tenacity, and great communication, problem solving, and interpersonal skills.</p> <p>The Grants Management Coordinator works toward realizing the big-picture priorities of the Advancement and Strategy division and the college by ensuring that each grant-funded project fulfills its scope of work and complies with sponsor conditions and federal rules and regulations.</p> <p>The salary for this position begins at $70,154.00 and is determined commensurate with education and experience.</p> <p>Why work for Sinclair College?</p> <p>The following are some of the benefits that professional staff with Sinclair College receive:</p> <ul> <li>Tuition waiver for employee and dependents for all Sinclair courses and programs </li><li>Support for continued training and education, including tuition reimbursement for other universities and colleges. </li><li>OPERS pension participation, with 14% employer contribution </li><li>4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually </li><li>14 days of annually observed company holidays </li><li>Expansive and competitive insurance programs, including an HSA with annual employer contribution available </li><li>High quality programs for work-life balance </li><li>SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. </li></ul> <p>Principal Accountabilities</p> <p>Post-award: Manage post-award activities to support project directors</p> <ul> <li>Respond to requests from grant-funded personnel, help Project Directors broker services with other areas of the College </li><li>Provide orientation/training for new project directors on grant/contract management </li><li>Serve as post-award liaison to grant and contract sponsors (federal, state, foundation) and external partners </li><li>Coordinate kick-off planning sessions for new project implementation </li><li>Use templates to develop/renew subcontracts with project partners </li><li>Manage internal and external approval of subcontracts; liaise with Sinclair's legal counsel as needed </li><li>Liaise with the Sinclair Grants Accounting Department to identify and address budget and program issues </li><li>Troubleshoot and respond to problems with project directors and Grants Accounting </li><li>Process requests to sponsors for budget revisions or change of project scope </li><li>Process no-cost extensions with sponsors </li><li>Track compliance-related activities (project director compliance forms) </li><li>Review annual and final reports prior to submission </li></ul> <p>Pre-award: Develop proposals (with emphasis on continuing and non-competitive proposals)</p> <ul> <li>Develop strategy/schedule for preparing continuing and non-competitive proposals </li><li>Lead or assist in the development of project budgets for new and continuing projects </li><li>Identify faculty/staff/volunteers who must be involved in proposal development and coordinate their involvement throughout the process </li><li>Write and edit proposals for continuing and some non-competitive proposals (goals, objectives, activities, evaluation methods, etc.) </li><li>Use online sponsor portals for proposal and reporting submissions </li><li>Prepare proposal documents for internal approval from Sinclair's President, CFO, Provost or other leadership positions </li></ul> <p>Pre- and Post-award: Assist with departmental or institutional priorities/broker knowledge with development professionals outside the College</p> <ul> <li>Establish and maintain communication with a group of peers with similar responsibilities </li><li>Participate in appropriate local and national professional organizations </li></ul> <p>Pre-and Post-award: Collaborate with Grants Office staff members on departmental planning</p> <ul> <li>Monitor processes for potential improvements </li><li>Plan process improvements with other department staff </li><li>Work with other campus constituencies to implement process improvements </li><li>Monitor annual departmental performance </li><li>Other duties as assigned </li></ul> <p>Requirements</p> <ul> <li>Minimum of a bachelor's degree in higher education administration, public administration, business administration, communications, accounting, or related field required; master's degree preferred </li><li>Minimum of 3 years' experience in grants administration or development required, with an emphasis on federal, state, and foundation grants in a higher education setting preferred </li><li>Minimum of 3 years' experience in developing or managing project or program budgets required </li><li>Professional communication skills and attention to detail required </li><li>Knowledge of standard elements of regulatory compliance for grant-funded projects (Uniform Guidance and FAR); effective practices for key functions of grant management required </li><li>Knowledge of budget development and management required </li><li>Knowledge of community college mission, organizational structure, and processes preferred </li><li>Strong technical writing and document design skills preferred </li><li>Ability to write clearly, professionally, and persuasively required </li><li>Ability to communicate effectively in both verbal and written forms with a wide variety of individuals and organizations required </li><li>Ability to manage time and meet deadlines required </li><li>Ability to complete projects independently with minimum direct hands-on supervision required </li><li>High level computer skills to include Microsoft Office, and ability to learn various software and databases, to create professional documents and reports required </li><li>Specific proficiency in Excel required, knowledge of pivot tables and relational databases preferred </li></ul>