<p>THE POSITION</p> <p>The City of Carson is now accepting applications for Senior Council Aide.</p> <p>This promotional opportunity is open only to current full-time employees of the City of Carson</p> <ul> <li>Application submissions will be accepted on a continuous basis until the position is filled* </li></ul> <p>About the role</p> <p>This role requires a self-starter with exceptional communication, organizational, and public relations skills, along with proven experience providing high-level administrative and confidential support to elected officials. A successful candidate will be able to serve as a liaison between City Council members, City departments, external agencies, and the public; represent Council members at meetings and community events; and manage multiple priorities in a fast-changing environment. Strong attention to detail, sound judgment, discretion with sensitive information, and the flexibility to work evenings, weekends, and manage shifting schedules as needed are essential. The position also calls for strong interpersonal skills, a collaborative mindset, and a commitment to professional, responsive public service for a diverse community.</p> <p>The Ideal Candidate</p> <p>The most successful candidate will possess the following:</p> <ul> <li>Professionalism & Confidentiality: Handles sensitive and confidential information with discretion and sound judgment </li><li>Communication Skills: Strong written and verbal communication skills with elected officials, staff, and the public </li><li>Organizational Skills: Manages multiple priorities, deadlines, and records effectively </li><li>Adaptability & Flexibility: Thrives in a fast-paced environment with changing priorities and schedules </li><li>Professional Diplomacy: Previous experience working with elected officials </li><li>Leadership Experience: Previous supervisory experience </li><li>Public Sector Experience: Previous public sector agency experience </li></ul> <p>Vacancy Information</p> <p>There is one (1) current full-time (FLSA: Exempt) vacancy with a 4/10 schedule, working Monday through Thursday from 7:00 a.m. to 6:00 p.m. (including a 1-hour unpaid lunch break). Work hours and/or the work schedule may be adjusted based on the operational needs of the City. This role will require schedule flexibility to accommodate evening, night and weekend events depending on the needs of the elected officials.</p> <p>Job Summary</p> <p>Under general direction of the City Manager, or his/her designee, performs varied and complex professional and confidential administrative work in support of City Council members; serves as a Council liaison and represents Council members at various meetings and functions; provides direction and oversees the work of Council Aides.</p> <p>Distinguishing Characteristics</p> <p>This is a position, which is unclassified and serves on an at-will basis under the City Manager, or his/her designee. Position at this level may be required to work evenings and weekends. Incumbents perform responsible administrative functions which may require receiving information and/or inquiries from elected officials necessary to support the Mayor's or City Council member's goals and objectives while performing the duties and responsibilities of this position. Incumbents are expected to have related outside experience performing the essential job functions of this position.</p> <p>PLEASE NOTE: Senior Council Aides cannot work on political campaigns on City time and must comply with all City policies and procedures and rules, including but not limited to the Brown Act, the California Public Records Act and the California Fair Political Practices Commission rules and regulations.</p> <p>ESSENTIAL DUTIES</p> <p>Essential Duties and Responsibilities</p> <p>The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. Management reserves the right to add, modify, change or rescind related duties and work assignments.</p> <ul> <li>Perform a wide variety of administrative, community relations and support services duties for the Mayor or City Council member. </li><li>Accompany the Mayor or City Council member in the community and at professional meetings; take summary notes and provide oral or written updates to elected officials. </li><li>Receive, respond to, and refer citizen complaints and reports for handling and follow-up by various City departments. </li><li>Be familiar with City policies and procedures in response to inquiries and make appropriate referrals. </li><li>Review and analyze a variety of confidential and/or highly sensitive information, while maintaining confidentiality. </li><li>Conduct research and analysis related to City policies, procedures, operational programs, budgets, or other issues related to City business. Prepare oral and written reports of findings for the Mayor or City Council members. </li><li>Respond independently to letters and general correspondence of a routine nature for the Mayor or City Council members. </li><li>Research and compile information for special presentations at Council meetings. </li><li>Compile and maintain source material for special presentations by the Mayo at Council meetings including meeting agendas and minutes, correspondence and other related materials. </li><li>Coordinate and schedule appointments, travel logistics, meetings, civic and community events details for the Mayor or City Council members. </li><li>Perform research on a variety of community and/or legislative issues. </li><li>Assist in preparing speeches, news releases, radio broadcasts, and other media information working under direction of City's public relations officer. </li><li>Advise Mayor or City Council member on City policies and procedures and rules, including but not limited to, the Brown Act, the California Public Records Act and the California Fair Political Practices Commission rules and regulations. </li><li>Prepares staff reports for City council agendas and other correspondence. </li><li>Researches and responds to resident or constituent inquiries or complaints and coordinates interdepartmental action. </li><li>Serves as liaison with other agencies, the public, and the City departments on behalf of the City Council. </li><li>Prepares official correspondence such as interdepartmental memoranda and letters of inquiry on behalf of Council members. </li><li>Provides administrative solutions requiring knowledge of record management, forms control, systems and procedures analysis and statistical analysis. </li><li>Prepares recommendations for the improvement of communications between the City Council and City commissions, committees, departments, other agencies, the public and the business community. </li><li>Develops a system of keeping records of and tracking City Council requests and directions. </li><li>Supervises, trains, and evaluates subordinate Council Aide staff. </li><li>Performs related duties as required. </li></ul> <p>QUALIFICATIONS</p> <p>MINIMUM QUALIFICATIONS</p> <p>The following generally describes the typical knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties:</p> <p>Education and Experience:</p> <p>Graduation with a baccalaureate degree in an occupational related field or equivalent from a college or university accredited agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation and three (3) years of experience in an administrative support role. Previous public sector experience is desirable. Experience and/or education in a related field may be substituted on a year for year basis.</p> <p>Knowledge of:</p> <ul> <li>English usage, spelling, grammar and punctuation </li><li>Modern office methods and standard office equipment usage </li><li>Computer software including word processing applications at an intermediate level • Record keeping principles and procedures </li><li>City-wide policies and procedures </li><li>Community relations methods and techniques </li><li>Research techniques, methods, procedures, and report presentation </li><li>The Brown Act, the California Public Records Act and the California Fair Political Practices Commission rules and regulations </li><li>Training and supervision principles </li></ul> <p>Skills and Ability to:</p> <ul> <li>Operate standard office equipment, including a personal computer and applicable software programs </li><li>Communicate clearly and concisely, both orally and in writing </li><li>Organize work activities to ensure responsibilities are carried out in a timely manner • Work independently and follow general directions </li><li>Analyze situations carefully and recommend effective courses of action </li><li>Take summary notes at meetings, prepare presentations, and compose correspondence and business letters from brief instructions </li><li>Exercise independent judgement in completing assigned task </li><li>Represent the City Council, displaying sound judgment, credibility, and respect for the community </li><li>Use variety of productivity programs, including Microsoft Office </li><li>Maintain the confidentiality of privileged information </li><li>Establish and maintain professional effective working relationships with a broad range of groups and individuals </li><li>Maintain sensitivity to ethnic, religious, cultural and sexual differences </li><li>Supervise, evaluate and train staff. </li></ul> <p>WORKING CONDITIONS</p> <p>Physical Requirements and Working Conditions: Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:</p> <ul> <li>Require standing, stooping, reaching and bending </li><li>Require ability to use variety of office equipment, including desktops and other similar devices • </li><li>Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects </li><li>Require lifting, carrying, pushing, or pulling of objects which may weigh 20 pounds and up to 25 pounds </li><li>Work fulltime schedule and additional hours as needed </li><li>Require working on weeknights, weekends and holidays </li><li>Require the ability to use personal vehicle in the course of employment </li></ul> <p>Recruitment Process:</p> <p>This recruitment is open continuous until filled. If a sufficient number of qualified applications are received, there is the possibility that the recruitment may close at that time. To be considered, please submit an online application, including a cover letter, resume, and proof of education in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in the recruitment process, which will consist of the following sections:</p> <ul> <li>Supplemental Questionnaire, no weight </li><li>Oral exam, weighted at 100% </li></ul> <p>The Human Resources Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights. Supplemental questionnaires are used to evaluate applicant's indicated abilities with the ideal candidate profile. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.</p> <p>NOTE: Applications will be reviewed as they are received, and qualifying candidates will be interviewed and considered for employment on a "first come-first served" basis. Candidates interested in these positions are encouraged to apply as soon as possible.</p> <p>Appointment:</p> <p>Any offer of employment, or acceptance of an employment offer, is contingent upon pre-employment physical, background check and other required tests. All new employees are required to take a loyalty oath.</p> <p>Other Information:</p> <p>The City of Carson is an Equal Opportunity Employer, dedicated to fostering a diverse and inclusive workplace. We believe in the strength that comes from different perspectives and experiences, and we are committed to building a workforce that reflects the vibrant diversity of our community. This commitment is embraced at all levels of our organization, from our management staff to our policymakers. We partner with our staff and community organizations to ensure our policies and practices remain transparent and equitable. As part of this commitment, we regularly publish updated demographic information on our workforce, including data on diversity and pay equity by race and gender.</p> <p>In accordance with the California Fair Chance Act, the City of Carson will consider all qualified applicants, including those with a criminal history. Applicants are not required to disclose their criminal history or undergo a background check until receiving a conditional job offer. If any concerns arise from a background check, and the conviction is directly related to the role, applicants will have the opportunity to provide context, present mitigating evidence, or dispute the report's accuracy. For more information about the Fair Chance Act, please visit https://calcivilrights.ca.gov/fair-chance-act.</p> <p>The City of Carson intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If you need a special accommodation during the recruitment process or would like this information in an alternative format, please contact Human Resources at (310) 952-1736.</p> <p>IMPORTANT NOTICE: This recruitment is promotional.</p> <p>CURRENT CITY OF CARSON EMPLOYEES: Please do not use your City of Carson email address as part of this applications. You must indicate a personal email address in order to receive communication and/or notices from Human Resources throughout the recruitment process.</p> <p>City of Carson</p> <p>SUMMARY OF EMPLOYEE BENEFITS</p> <p>UNCLASSIFIED NON-MANAGEMENT</p> <p>Field Deputy and Senior Field Deputy</p> <p>(RESOLUTION NO. 15-007)</p> <p>CalPERS Retirement Formula</p> <ul> <li>3%@60 Formula - Employees hired before May 6, 2011. </li><li>2%@55 Formula - Classic Members hired on or after May 6, 2011. </li><li>2%@62 Formula - New Members hired on or after January 1, 2013. </li></ul> <p>Other</p> <ul> <li>Employees pay the full Employee Paid Member Contribution on a pre-tax basis. </li><li>1959 Survivors Program - level 4. </li></ul> <p>Medical Insurance</p> <ul> <li>The City contracts with CalPERS for medical benefits, which offers employees a choice of various HMO's and PPO's. </li><li>The monthly medical allowance for 2015 is $2,257, paid by the City, toward the premium for employee and eligible dependents. </li><li>Employees may elect to discontinue or not enroll in the health insurance program upon proof of equal coverage. If this option is selected, employees shall receive 75% of lowest 2-party premium to be deposited into the employee's City-sponsored deferred compensation account. </li></ul> <p>Dental Insurance</p> <ul> <li>The City's dental plan is Premier Access, with PCN (Premier Choice Network) and PPO providers available. </li><li>The monthly premium of $87.00 is City paid. </li><li>Employees may elect to discontinue or not enroll in the dental insurance program upon proof of equal coverage. If this option is selected, employees shall receive 65% of the premium to be deposited into the employee's City-sponsored deferred compensation account. </li></ul> <p>Vision Insurance</p> <ul> <li>Medical Eye Services (optional), employees may purchase vision care through payroll deduction from wages and/or with monies remaining from the sum provided for health insurance. </li></ul> <p>Life Insurance</p> <ul> <li>$100,000 Basic Group Term Life Insurance. </li><li>Premium paid by the City. </li><li>Optional Group Term Life Insurance and Dependent Life Insurance offered. </li><li>Employee may purchase Optional Group Term Life Insurance coverage and Dependent Life Insurance coverage through payroll deduction from wages and/or with monies remaining from the sum provided for health insurance. </li></ul> <p>Long Term Care</p> <ul> <li>Long Term Care (optional), employees may purchase Long Term Care through payroll deduction from wages and/or with monies remaining from the sum provided for health insurance. </li></ul> <p>Deferred Compensation</p> <ul> <li>VOYA Deferred Compensation Plan, employee participation is optional. </li><li>Deferred Compensation City match $600.00 per calendar year. </li></ul> <p>Short Term Disability/Long Term Disability</p> <ul> <li>City Paid premium. </li><li>Under Short Term Disability, benefit percentage is 66.67% of total monthly earnings. Maximum weekly benefit of $1,154. Maximum benefit period 13 weeks. </li><li>Under Long Term Disability, benefit percentage is 66.67% of total monthly earnings. Maximum monthly benefit is $5,000. Maximum benefit period depends on age and disability. </li></ul> <p>Vacation Leave</p> <p>Monthly Accruals Upon</p> <p>13.33 hours Appointment</p> <p>15.33 hours Commencement of 6th year</p> <p>18.66 hours Commencement of 11th year</p> <p>Additional 10 hours per year, in addition to 18.66 Commencement of 20th year</p> <p>Additional 20 hours per year, in addition to 18.66 Commencement of 21st year</p> <p>Additional 30 hours per year, in addition to 18.66 Commencement of 22nd year</p> <p>100% paid at separation.</p> <p>500 maximum accrual hours.</p> <p>Sick Leave</p> <ul> <li>10 hours accrued per month. </li><li>1/2 of balance paid at separation. </li><li>1,200 maximum accrual hours. </li></ul> <p>Holiday Leave</p> <ul> <li>14 paid holidays per calendar year. </li></ul> <p>Administrative Leave</p> <ul> <li>Exempt employees accrue 10 hours per month. </li><li>160 maximum accrual hours. </li></ul> <p>Leave Redemption</p> <ul> <li>Employees may redeem up to 100 hours of any accumulated leave each fiscal year. </li><li>Sick leave will be paid at a rate of 1 hour of pay for each 2 hours of sick leave redeemed. </li><li>All other types of leave will be paid at the rate of 1 hour of pay for each hour of leave redeemed. </li></ul> <p>Longevity Pay</p> <ul> <li>Additional 2 1/2% of prevailing pay rate upon attaining 15 years of service credit </li><li>Additional 2 1/2% of prevailing pay rate upon attaining 20 of years service credit </li><li>Additional 2 1/2% of prevailing pay rate upon attaining 25 of years service credit </li></ul> <p>Annual Professional Development Allowance</p> <ul> <li>$650.00 paid within the first quarter of each fiscal year. </li></ul> <p>Education Reimbursement</p> <ul> <li>Educational tuition assistance upon approval. Must pass probationary period prior to eligibility. </li></ul> <p>For more information please click on the link below.</p> <p>http://ci.carson.ca.us/content/files/pdfs/hr_doc/ACE_MOU_2013_07.pdf</p> <p>01</p> <p>The following supplemental questions will be used to assist us in screening your application. You are required to answer each of the following questions truthfully and completely. This questionnaire will be used to determine if you meet the minimum qualifications for this job. Your responses to this questionnaire may also be used to evaluate your qualifications beyond the minimum requirements, as part of the application screening process. As such, please take the time necessary to answer the questions thoroughly. Applications submitted without a completed supplemental questionnaire, or those that say see resume or application, may not be considered. It is imperative that your responses to the questionnaire provide a true and accurate reflection of your background. Additionally, your answers MUST be supported by the information you have entered in your general application. Responses which cannot be substantiated by information contained in your application will be deemed invalid. Falsification, exaggeration and misrepresentation will result in your disqualification. Your responses will be evaluated as submitted. Do you agree to answer the following questions truthfully and completely AND understand that falsification or overstatement of your qualifications is grounds for disqualification of your application?</p> <ul> <li>Yes </li><li>No </li></ul> <p>02</p> <p>Which one of the following statements best describes the highest education you earned?</p> <p>Please note: Proof of education (AA degree or higher) must be attached at the time of submission with your application.</p> <ul> <li>I earned a high school/GED certificate. </li><li>I earned an Associates degree. </li><li>I earned a Bachelor's degree. </li><li>I earned a graduate degree. </li></ul> <p>03</p> <p>Please indicate the total number of years of experience you have in an administrative support role:</p> <ul> <li>Less than 3 years </li><li>3-4 years </li><li>5-7 years </li><li>8-10 years </li><li>More than 10 years </li></ul> <p>04</p> <p>Do you have any experience working for a municipality, government agency or public sector employer? If so, please state name of organization, title and number of years. (If you do not possess this experience, please input N/A)</p> <p>05</p> <p>Please describe your experience working directly with elected officials. In your response, include the level of government, your role, and the types of support provided. If you do not possess this experience, please enter "N/A".</p> <p>06</p> <p>Please describe your supervisory experience or experience working in a lead capacity. In your response, include the position title(s) supervised or led, the total number of staff overseen, the total years of supervisory or lead experience, and the agency where the experience was obtained. If you do not have this experience, please indicate "N/A".</p> <p>07</p> <p>Are you able to work a flexible schedule, including evenings and weekends, as required for this position?</p> <ul> <li>Yes </li><li>No </li></ul> <p>08</p> <p>To be considered, applicants must upload a resume and proof of education. Have both documents been attached to your application?</p> <ul> <li>Yes </li><li>No </li></ul> <p>Required Question</p> <p>Employer City of Carson</p> <p>Address 701 E. Carson Street</p> <p>Carson, California, 90745</p> <p>Phone (310) 952-1736</p> <p>Website http://ci.carson.ca.us</p>