<p>General Definition of Work</p> <p>The Financial Services Manager, under limited supervision, performs senior level work with considerable decision-making discretion providing oversight of key functions in the accounts payable and auditing departments. This position will work closely with department administration to ensure that accounts payable processes are accurate, efficient, and compliant with required regulations. Employee will be accountable for preparation, processing, and maintenance of accounts payable transactions and school fund activities. Employee performs complex and supervisory work to carry out Board of Education policies and procedures related to payroll under the direction of the Executive Director of Financial Services.</p> <p>Qualifications</p> <p>To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>Salary/Status</p> <p>NC 19 Salary Non-Certified Schedule/Full-time</p> <p>Reports To</p> <p>Executive Director of Financial Services</p> <p>Place of Work</p> <p>The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.</p> <p>Essential Functions</p> <ul> <li>Adhere to all state, federal, and local laws, policies, and procedures </li><li>Mentor and develop financial services staff to build a high-performing team capable of delivering quality audit services </li><li>Establish, monitor, and report on key compliance metrics to ensure adherence to internal policies, regulatory requirements, and industry standards </li><li>Develop performance indicators that measure the effectiveness of financial controls, accounts payable processes, and audit procedures </li><li>Develop and provide accurate and timely complex financial reports; analyze data and identify trends </li><li>Plan, coordinate, and execute internal audits across various departments to evaluate the effectiveness of internal controls, compliance with policies and procedures, and the accuracy of financial records </li><li>Communicate audit findings and recommendations through written reports, presentations, and other communication channels </li><li>Conduct root cause analyses on recurring audit findings and financial variances; recommend policy revisions or procedural redesigns to enhance operational integrity </li><li>Provide consultation, education, and training to key personnel within the schools and departments </li><li>Plan, organize, and evaluate the operating systems of the financial services department and make any recommendations necessary to improve overall efficiency in the operating environment </li><li>Lead the planning, implementation, and ongoing support of software solutions used for managing school fund activities </li><li>Evaluate internal controls and provide leadership in identifying systemic issues, risks, and control gaps </li><li>Maintain and enhance a robust system of internal controls over AP transactions; monitor for segregation of duties, fraud indicators, and system vulnerabilities </li><li>Oversee the end-to-end accounts payable process, ensuring timely, accurate, and efficient processing of all vendor invoices and payments </li><li>Drive process improvement projects to increase efficiency, reduce errors, and streamline workflow </li><li>Confer with external vendors and school personnel to resolve outstanding accounts payable issues in a timely and professional manner </li><li>Maintain a customer focus and commitment to continuous process improvement and streamlined workflow for the purpose of increasing operational efficiency </li><li>Respond promptly and effectively to unexpected issues and operational emergencies </li><li>Maintain organized and accessible records of all accounts payable transactions to support audits, financial reporting, and internal reviews </li><li>Ensure the organization's financial practices and reporting comply with applicable sales tax laws </li><li>Assist with month-end and year-end closing processes related to accounts payable </li><li>Interpret and manage implementation of state/federal mandated policy, procedures and computations related to financial services matters in collaboration with supervisor </li><li>Facilitate departmental staff meetings and attend other related meetings and professional development as needed/required </li><li>Create an inclusive environment with positive communication/public relations </li><li>Perform related work as assigned or required </li></ul> <p>Knowledge, Skills, Abilities</p> <ul> <li>Comprehensive knowledge of federal, state, and local regulatory requirements applicable Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures of public school system financial policies </li><li>Comprehensive knowledge of federal, state, and local regulatory requirements applicable to school system finance </li><li>Thorough knowledge of county and school board policies, procedures, and standards regarding funding, accounting, and auditing principles </li><li>Ability to maintain professional and emotional control under stress </li><li>Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor </li><li>Ability to learn and use specialized tools, equipment or software related to business needs </li><li>Ability to direct and evaluate the work of others </li><li>Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations </li><li>Ability to reason, make judgments, and maintain effective working relationships </li><li>Ability to employ positive communication skills in all settings/mediums </li><li>Ability to problem-solve utilizing sound judgment </li><li>Ability to maintain confidentiality regarding school system business </li><li>Ability to take initiative and work independently </li><li>Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs </li><li>Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions </li><li>Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment </li></ul> <p>Education and Experience</p> <ul> <li>Bachelor's degree related area required </li><li>Minimum of five (5) years' experience in accounts payable and school accounting </li><li>Two years of supervisory experience preferred </li><li>Equivalent combination of experience and education </li></ul> <p>Special Requirements</p> <ul> <li>Possess and maintain a valid Driver's License or ability to provide own transportation </li><li>Travel to school district buildings and professional meetings </li></ul>