<p>Position Summary</p> <p>Work with a fun and collegial team in the growing IP practice group. Provide administrative support to a Partner, Associates and Paralegals in the Patent Prosecution and Counseling Group (PPC) and the Trademark, Copyright, and Transactional Group (TMCX) across multiple offices. Some IP experience is required.</p> <p>Duties and Responsibilities</p> <ul> <li> <p>Provide the following general administrative support to Attorneys and Paralegals across multiple offices</p> </li><li> <p>Expenses</p> </li><li> <p>Engagement Letters</p> </li><li> <p>Attorney Bar Memberships</p> </li><li> <p>Assistance with CLE and industry events, i.e., registering for various events held by bar associations and / or other organizations</p> </li><li> <p>Arrange client dinners, lunches, coffee meetings</p> </li><li> <p>Update Calendar(s) and Contacts</p> </li><li> <p>Answer multiple, busy, telephone Lines, sending messages, transfer calls; connect to long distance calls.</p> </li><li> <p>Travel Arrangements</p> </li><li> <p>Draft and revise correspondence and documents as needed.</p> </li><li> <p>Reserve conference rooms, visiting offices, update security lists</p> </li><li> <p>Organize team meetings</p> </li><li> <p>Create New Business Intake memos (high volume)</p> </li><li> <p>Coordinate with Office Services to ship and track original documents</p> </li><li> <p>Provide the following assistance with routine prosecution tasks:</p> </li><li> <p>Draft routine reporting letters and status reports to clients</p> </li><li> <p>Draft routine status inquiries to foreign agents</p> </li><li> <p>Assist with special projects as requested by Attorneys and Paralegals</p> </li></ul> <p>Knowledge and Abilities:</p> <ul> <li>High level of accuracy and attention to detail </li><li>Proactive, upbeat, positive attitude and ability to handle multiple tasks </li><li>Effective verbal and written communications skills </li><li>Ability to work independently, and know when it is appropriate to ask for guidance as needed </li><li>Adept at law firm practices with ability to interact efficiently with the firm's internal administrative departments </li></ul>