<p>FRAMINGHAM PUBLIC SCHOOLS</p> <p>DEPARTMENT OF SPECIAL EDUCATION</p> <p>Follow us on LinkedIn</p> <p>TITLE:</p> <p>Executive Assistant of the Department of Special Education</p> <p>2025-2026 School Year</p> <p>POSITION SUMMARY:</p> <p>The role of this position involves performing various tasks to provide essential needs and efficiencies for students and staff to have successful instructional programs. The goal is to create a secure learning environment that meets the high standards set by Framingham Public Schools. These standards include providing equal opportunities for all students to receive high-quality education, achieving academic excellence, and narrowing the achievement gap within different student subgroups.</p> <p>OUR MISSION:</p> <p>Framingham Public Schools is committed to excellence for all students. A core value, embedded in the district's philosophy and goals, is that "all children will learn". Offering an equitable access to education to all of our students hinges largely on providing the highest quality teachers in every school and classroom.</p> <p>Diversity among teachers and staff undoubtedly advances the academic achievement of students. Compliance obligations establish the baseline; as a district, Framingham Public Schools are committed to achieving, developing, and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children and ourselves to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.</p> <p>Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued, and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.</p> <p>Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from minorities.</p> <p>CERTIFICATES, LICENSES, REGISTRATIONS:</p> <p>High school diploma or General Education Diploma (GED) and at least one year related experience and/or training or equivalent combination of education and experience. Associate's degree (A.A.) or equivalent preferred.</p> <p>TRAINING AND EXPERIENCE:</p> <p>Prior successful experience working in a school office setting preferred. Previous experience and knowledge around Special Education laws and regulations preferred.</p> <p>SKILLS AND ABILITY:</p> <p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>The employee has the ability to accurately enter and retrieve computerized data; to work well with others from diverse backgrounds; to focus on solving conflicts; to maintain confidentiality; to engage in positive communication with others; to contribute to building a positive team spirit; to multi-task and successfully work with staff, students, and public; to communicate luently verbally and in writing in English; to effectively present information and respond effectively to questions in one-on-one, small group situations with students and other school staff; to verbally respond to common inquiries from students and/or staff; to read and interpret documents such as safety rules, operating and maintenance instructions,</p> <p>procedure manuals and governmental regulations; to compile information into routine reports; to draft correspondence; to engage in basic mathematical skills.</p> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p> <p>The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.</p> <p>FISCAL RESPONSIBILITIES</p> <p>Financial/Budget and Contracts</p> <ul> <li>Assist the Director with budget projections. </li><li>Responsible for operating expenses associated with all contracted services, tutoring, translation, interpreter services, independent evaluations, and professional development. </li><li>Manage contracts and prepare documents and projections for City Contracts. </li><li>Generate purchase orders and create Service Requests. </li><li>Reconcile invoices and update tracking systems for the Business Office. </li><li>Maintain internal spreadsheets. </li><li>Act as liaison for all service providers and administrators. </li></ul> <p>Grant Management and Reporting</p> <ul> <li>Manage grant expenditures for multiple annual and multi-year grants, including managing contracts, generating purchase orders, reconciling invoices, tracking expenditures, and generating reports for DESE expenditures related to proportionate share reporting. </li><li>Assist the Director with the preparation of grant applications, amendments, and budgets. </li><li>Work closely with the Assistant Director on Proportionate Share obligations for private schools within the City and for home-schooled students. </li><li>Adhere to procurement requirements and provide financial updates to the Grant Manager. </li></ul> <p>Payroll and Financial Coordination</p> <ul> <li>Process payroll for Special Education Central Office staff, staff who work districtwide, and staff working additional hours. </li><li>Reconcile stipend, translation, interpreter, and tutoring billheads. </li><li>Provide financials to the Medicaid coordinator for billable contracted service providers. </li></ul> <p>Translation / Interpreter Management</p> <ul> <li>Establish and maintain processes and procedures for daily </li></ul> <p>PHYSICAL WORKING CONDITIONS:</p> <p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the</p> <p>essential functions.</p> <p>Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting, standing, walking, and reaching with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift, such as for typing, filing, dialing the phone, etc. Some travel between schools may be necessary, so the ability to operate a motor vehicle and maintain a valid Driver's license is required; the employee shall be compensated per the contract with a travel allowance as the applicable rate per the Framingham Teachers Association Secretaries (Unit S) Contract.</p> <p>REPORTS TO:</p> <p>Director of Special Education. The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract.</p> <p>SUPERVISORY RESPONSIBILITIES:</p> <p>None.</p> <p>FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:</p> <p>This position is classified as Non-Exempt (Hourly).</p> <p>TERMS OF EMPLOYMENT:</p> <p>Covered under Framingham Teachers Association Secretaries (Unit S) Contract. Please note that the District reserves the right to transfer all personnel among buildings on an as-needed basis needed basis to serve the best interests of all students, as long as such transfer is in compliance with the Framingham Teachers Association Secretaries (Unit S) Contract.</p> <p>Framingham Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, or sexual orientation.</p>