<p>Posting Details</p> <p>Position Information</p> <p>Job Title Assistant Director of Alumni and Parent Engagement Posting Number S1530P Pay Range</p> <p>The compensation for this appointment will range from $28.12 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.</p> <p>Position Summary Information</p> <p>Summary</p> <p>Under the direction of the Senior Director of Alumni, Parent & Donor Engagement, the Assistant Director of Alumni & Parent Engagement oversees logistics and planning of all CBU Alumni, Parent, and Affinity Group events. Events include CBU alumni and affinity group events, parent events, public relations events, and other university events upon approval of the VP of University Advancement. This position will serve with a primary focus on supporting the annual engagement efforts of an increasingly growing number of CBU alumni and families.</p> <p>Essential Duties and Responsibilities</p> <p>Other duties may be assigned.</p> <ul> <li>Work with University staff to accomplish event-specific goals to always present the University in the best possible light. Events may include but are not limited to: Parent and Family Weekend, Homecoming, Grandparents Day, parent and family events and all alumni affinity group events. </li><li>Plan and develop a comprehensive alumni affinity program including but not limited to: University Schools/Colleges, regional groups, university groups, programs, and Athletic Sports teams. </li><li>Assist the Senior Director of Alumni, Parent, and Donor Engagement with the management of all university alumni affinity groups, parent groups, councils, and volunteer positions. </li><li>Promote campus activities as appropriate with Alumni and current students by working with Marketing and Communication, Student Services, and Print & Copy divisions to develop materials for special events. </li><li>Create and oversee a relevant alumnus and parent program with desirable benefits designed to engage constituents with the university. </li><li>Conceptualize, organize, and oversee a variety of events promptly, which may involve University and external VIPs, donors, faculty, staff, parents, families, and alumni, and that support the goals and objectives of the university. </li><li>Consult with academic departments who request alumni or parent event assistance (upon VP approval). </li><li>Attend special events, for purposes of facilitating and coordinating the day of the event, to ensure quality and to deal with the day of "emergencies". </li><li>Manage event staff on the day of alumni and parent events, including University staff and student workers. </li><li>Plan and manage all logistics (or oversee an event team member assigned to plan and manage an event) including event layout and décor, exhibits, guest accommodations, tours, dinners, receptions, and other applicable event or conference activities, in coordination with campus offices as necessary. </li><li>Contract and manage outside vendors as needed and secure entertainment when applicable. </li><li>Monitor event budgets and advise UA staff hosting the event of options and decisions affecting event costs for UA and Alumni events. </li><li>Submit invoices and reimbursements promptly, ensuring all vendors are paid for services rendered. Collaborate effectively with other departments and staff to ensure deadlines and budgets are met. </li><li>Design, establish, and maintain an organizational structure for volunteer staffing to effectively accomplish event goals and objectives. </li><li>Conduct market research and identify current trends in university events to evaluate CBU events. </li></ul> <p>Supervisory Responsibilities</p> <p>Directly supervises the Coordinator of Alumni Events and Affinity Groups. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and training employees; planning, assigning, and directing work; appraising performance; disciplining employees, addressing complaints and resolving problems.</p> <p>Other Knowledge Skills and Abilities</p> <p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.</p> <ul> <li>Demonstrated ability and willingness to live and uphold the University's Christ-centered mission and values. </li><li>Skill in the use of personal computers and related software applications. </li><li>Ability to coordinate and organize meetings and/or special events. </li><li>Ability to travel, and work nights and weekends as necessary. </li><li>Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. </li><li>A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices. </li><li>Ability to plan, develop, and coordinate multiple projects. </li><li>Ability to read and write at a level appropriate to the duties of the position. </li><li>Ability to use independent judgment and to manage and impart confidential information. </li><li>Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body. </li><li>Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments. </li><li>Knowledge of standard budgeting and expenditure control procedures and documentation. </li><li>Ability to make administrative/procedural decisions and judgments. </li><li>Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures </li><li>Ability to develop and maintain recordkeeping systems and procedures. </li><li>Ability to resolve customer complaints and concerns. </li></ul> <p>PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; and sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard, or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p> <p>WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.</p> <p>Education and/or Experience</p> <p>Bachelor's degree from a four-year college or university; and one to two years related experience and/or training; or equivalent combination of education and experience.</p> <p>Posting Detail Information</p> <p>Open Date 05/03/2025 Remove from Web Open Until Filled No Special Instructions to Applicants Nondiscrimination Statement</p> <p>State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.</p> <p>Quick Link to Posting https://jobs.calbaptist.edu/postings/9378</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Are you a Christian? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you attend church regularly? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <p>If no, please explain (required):</p> </li></ul> <p>(Open Ended Question)</p> <ul> <li> <ul> <li>Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information) </li></ul> </li><li>Yes (I am familiar and not in conflict) </li><li>No (I am in conflict or not familiar) </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <p>Optional Documents</p> <ul> <li>Resume </li><li>Cover Letter </li><li>Letter of Reference 1 </li><li>Letter of Reference 2 </li><li>Other Document </li><li>Other Document 2 </li></ul>