<p>Department: PSJS</p> <p>Anticipated Work Schedule: M-F</p> <p>Reports To: Grants Supervisor</p> <p>Full Time or Part Time: FT</p> <p>Regular or Temporary: R</p> <p>Bargaining Unit: N/A</p> <p>Classified or Unclassified: Classified</p> <p>FLSA: Non-Exempt</p> <p>Summary</p> <p>The purpose of this classification is to provide assistance with grant activities for assigned project areas and occasionally coordinate grant activities for small existing grants. This is an entry level classification with responsibility for assisting with day-to-day coordination of grant activities for assigned project areas. Employees in this class work under initial supervision from the Supervisor, Grants, progressing to direct supervision as work experience is gained. The employee works within a framework of established regulations, policies, and procedures but is expected to use judgment in performing work.</p> <p>Essential Job Functions</p> <ul> <li> <p>Assists with grant administration activities for assigned projects; prepares various grant activity documentation (e.g., grant awards, vendor contracts, justifications, exemptions, amendments); submits various grant activity documentation (e.g., project applications, grant awards, vendor contracts, justifications, exemptions, amendments, terms and conditions, insurance, budget adjustments, reimbursements) into appropriate system (e.g., grant management, contract, procurement) for processing and/or approval; procures supplies, equipment, and services for assigned grant projects; works with the Fiscal Office to reconcile grant budgets, appropriations, and reimbursements; tracks grant related expenditures to monitor how funds are being used as a matter of policy and/or priority; works with the Law Department to draft contracts and insurance requirements; develops project requirements, procurement specifications, and/or scope of work based on agency's needs; prepares requests for proposal (RFPs) and invitations to bid and enters into appropriate systems; seeks approval from awarding agency before releasing bids; researches new vendors for bids based on project needs and coordinates vendor selection activities; reviews specifications from sub-recipients to verify that required equipment capabilities are met; monitors grant compliance metrics (e.g., project deadlines, required reporting) to determine progress on projects, alignment with strategic planning, and adherence to guidelines; tracks grant project related expenditures over the life of the grant; conducts equipment inventory of awarded equipment; prepares formal reports to reflect the current status of grant projects; assists with responding to grant audit requests and annual audits.</p> </li><li> <p>Assists in the research for grant opportunities and preparation for grant applications; researches and analyzes relevant local statistics and available funding sources; collects data on available grants to find grants that may be applicable to County needs; coordinates with relevant departments to gather information relevant to grant application; assists with analyzing grant rules and regulations to determine requirements for applications including grant submission deadlines; assists with creating solicitations for grants; assesses and edits grant applications for adherence to grant mandates; ensures that submitted documents have the correct supporting documentation and comply with grant submission terms; submits grant applications.</p> </li><li> <p>Serves as a liaison for grant and contract related communications between other departments and agencies involved in grant projects; updates appropriate parties with status updates of grant projects; coordinates with assigned agencies and/or communities regarding grant procurement needs; works with review committees in the approval processes for projects; acts as a resource for internal and external agency staff on grant application and procurement procedures; provides technical assistance to other agencies on grant writing, preparation, and management; responds to inquiries from sub- recipients and project partners.</p> </li><li> <p>Performs supporting administrative responsibilities; responds to emails and phone calls; attends trainings and meetings to improve job knowledge and performance; participates in weekly meetings, department monthly meetings, and strategic planning meetings; creates and maintains electronic and hard copy files to provide proper documentation necessary to seek grant reimbursement.</p> </li></ul> <p>Minimum Requirements</p> <ul> <li> <p>Bachelor's degree in business administration or related field with one (1) year of grant writing, grant coordination, or related experience; or any equivalent combination of education, training, and experience.</p> </li><li> <p>Ability to operate a variety of office machines and equipment including a computer and multifunction printer.</p> </li><li> <p>Ability to operate a variety of software including email software (Microsoft Outlook), spreadsheet software (Microsoft Excel), and word processing software (Microsoft Word), enterprise management system software (Infor Lawson), and database software (OnBase, Grants Management Systems, System for Award Management, etc.).</p> </li><li> <p>Ability to add, subtract, multiply, divide, calculate decimals and percentages, and perform routine statistics.</p> </li><li> <p>Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and problem solve. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships.</p> </li><li> <p>Ability to comprehend a variety of informational documents including grant applications, grant guidance, grant announcements, grant funding allocation, various reports (i.e. - quarterly reports, monthly reports, fiscal reports, payroll reports), contract documents, vendor proposals, vendor services contracts, audit requests, vouchers, equipment specifications, formal bid specifications, fiscal reimbursement requests, invoices, and other reports and records.</p> </li><li> <p>Ability to comprehend a variety of reference books and manuals including the Employee Handbook, procurement guidelines, grant guidance, diversity requirements, Ohio Revised Code, Code of Federal Regulations 200, and grant allocation procedures</p> </li><li> <p>Ability to prepare grant applications, vendor contracts, municipal agreements, requisitions, purchase orders, vouchers, requests for reimbursement, various reports (i.e. - programmatic reports, fiscal report), grant tracking documents, grant solicitation, correspondence, memorandums, budget worksheets, and other job-related documents using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.</p> </li><li> <p>Ability to convince and influence others, to record and deliver information, to explain procedures, and to follow instructions.</p> </li><li> <p>Ability to use and interpret basic accounting and related legal terminology and language.</p> </li><li> <p>Ability to communicate effectively with directors, supervisors, co-workers, administrators, sub-recipients, vendors, State and Federal points of contact, committee members, grant program points of contact, and other County employees</p> </li></ul> <p>Application Process</p> <p>This is a competitive, classified position. The Personnel Review Commission (PRC) will check your application to make sure you meet the minimum qualifications. If you do, the PRC will invite you to take a civil service examination. The exam is specific to this position. Everyone who passes the exam goes on an eligibility list. To fill this opening, the PRC sends the hiring department and Human Resources (HR) a certified eligibility list with the top 25% candidates (or at least the ten highest scoring candidates, whichever is greater). HR helps the hiring department decide who from the certified list to follow up with for interviews and then a job offer.</p> <p>Most of our communication with candidates is through email. Regularly check the email address you gave us in your job profile. Watch your Spam folder, just in case.</p> <p>If we offer you a job, you must pass a drug screen and background check before the offer becomes final. Prior criminal convictions do not automatically disqualify you from employment; the County looks at criminal convictions on a case-by-case basis using the guidelines in Chapter 306 of the County Code.</p> <p>EQUAL OPPORTUNITY EMPLOYER</p> <p>Cuyahoga County is committed to fostering a diverse and inclusive workforce, which includes building an environment that respects the individual, promotes innovation and offers opportunities for all employees to develop to their full potential. A diverse workforce helps the County realize its full potential. The County benefits from the creativity and innovation that results when people with different experiences, perspectives, and cultural backgrounds work together.</p> <p>The County is committed to providing equal employment opportunities for all individuals regardless of race, color, ancestry, national origin, language, religion, citizenship status, sex, age, marital status, sexual preference or orientation, gender identity/expression, military/veteran status, disability, genetic information, membership in a collective bargaining unit, status with regard to public assistance, or political affiliation.</p> <p>If you need assistance applying or participating in any part of the candidate experience, contact Human Resources at 216-443-7190 and ask to speak with a talent acquisition team member.</p>