<p>The Position</p> <p>Under general direction, assists in planning, organizing, coordinating, and managing the staff and operations of the City Clerk Division within the City Manager's Office, including preparation of City Council agendas, minutes, actions, ordinances, and resolutions, maintaining official documents, and records, election management, and legislative functions; coordinates assigned activities with those of other City departments, City management and staff; provides complex and responsible support to the City Clerk in areas of expertise; assumes the responsibilities of the City Clerk on a relief basis; and performs related duties as assigned.</p> <p>DISTINGUISHING CHARACTERISTICS</p> <p>This classification is responsible for assisting the City Clerk with the administration and daily operations of the City Clerk's Division programs, functions, and activities. Incumbents are responsible for performing diverse, specialized and complex work involving significant accountability and decision-making responsibilities. Employees serve as a specialist and liaison for assigned programs and activities, with regular contact and interactions with City management staff, other public and private agencies, and members of the public. The nature, scope, and diversity of responsibilities assigned to this classification require a broad understanding of City functions and the capability of relieving the City Clerk of day-to-day office administrative and coordinative duties, as well as fulfilling some of the duties of the City Clerk in the latter's absence.</p> <p>SUPERVISION EXERCISED AND RECEIVED</p> <p>Exercises technical and functional direction over and provides training to administrative support staff. Receives general direction from the City Clerk.</p> <p>Duties and Responsibilities</p> <p>EXAMPLES OF TYPICAL JOB FUNCTIONS</p> <p>The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.</p> <ul> <li>Assists in overseeing and performing functions of the day-to-day operations of the City Clerk's Division, including the maintenance of administrative files, resolutions, ordinances, contracts, agreements, and other official documents; performs mandated and other City Clerk duties in the absence of the City Clerk. </li><li>Monitors staff, operations, and activities of assigned programs; recommends improvements and modifications and prepares various reports on operations and activities; coordinates and integrates program services and activities with other agencies and City departments. </li><li>Plans, manages, and implements the City's records management program; sets and ensures legal compliance with retention schedules for City records; develops and updates records retention policies and procedures. </li><li>Participates in the development, administration, and/or oversight of the division budget; collects and analyzes division financial data; creates and monitors data tracking and reporting systems. </li><li>Ensures compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for records; ensures that all public records are open to inspection at all times during office hours and that every person's right to inspect any public record of the City is upheld. </li><li>Provides assistance to the public and City staff by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act. </li><li>Performs other related duties as assigned. For more detailed information, visit: Deputy City Clerk. </li></ul> <p>Qualifications</p> <p>Experience and Education Guidelines:Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:</p> <p>Education: Equivalent to an associate degree from an accredited college or university with major coursework in public administration, business administration, or a related field.</p> <p>Experience:Four (4) years of increasingly responsible administrative support experience in a municipal government agency. Experience in a municipal clerk's office is preferred.</p> <p>Licenses, Certificates and Other Requirements</p> <ul> <li>Possession of, or ability to obtain within twelve (12) months of hire, certification as a Notary Public in the State of California, to be maintained throughout employment. </li><li>Possession and continued maintenance of a valid class "C" California driver's license if operating a motor vehicle is necessary to perform the essential functions of the position. </li></ul> <p>Additional Information</p> <p>Wondering what to expect during the recruitment process? Visit the City'sJob Opportunitiespage.</p> <p>SELECTION PROCESS</p> <p>The following dates aretentativeand subject to change based on the needs of the hiring department:</p> <p>Deadline to applyApril 22, 2026 at 5:00 pmReview of ApplicationsOngoingPanel InterviewsWeek of May 10, 2026</p> <p>Information contained herein is subject to change without notice.</p> <p>The City of San Leandro is an Equal Opportunity Employer. For more information regarding ADA accommodations or Veteran's preference, please visit theCity's FAQ page.</p>