<p>Description</p> <p>The City of Fremont's Maintenance Operations Department is recruiting for</p> <p>Office Specialist II (Fleet Maintenance Division)</p> <p>VIEW OUR RECRUITMENT BROCHURE</p> <p>The Department</p> <p>Maintenance Operations is a team dedicated to maintaining City streets, parks, buildings, and the City's fleet of vehicles. The crews fix streets, potholes, and sidewalks, abate graffiti on public right-of-way and City facilities, maintain parks, clean up illegal dumping on public property, and clear downed trees on streets and sidewalks.</p> <p>Application Deadline</p> <p>The application deadline is on April 9, 2026, at 12:00 PM, or when the first 150 applications are received. Interested applicants are encouraged to apply immediately. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.</p> <p>To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.</p> <p>Selection Process</p> <p>The process may include an online multiple-choice exam (tentatively scheduled for the week of 4/14/2026), individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.</p> <p>Reasonable Accommodation</p> <p>Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.</p> <p>Contact Us</p> <p>For additional information, please contact Human Resources Department at: humanresources@fremont.gov</p> <p>The information contained herein is subject to change and does not constitute either an expressed or implied contract.</p> <p><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>____</strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></p> <p>CLASS SPECIFICATION</p> <p>Performs a wide variety of general clerical duties in support of specific functions and programs within the department assigned.</p> <p>Class Characteristics</p> <p>Office Specialist II: This is the journey level class within the series and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise. Incumbents receive general supervision from an assigned supervisor. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. This class is distinguished from the Senior Office Specialist in that the latter performs advanced journey level work requiring a high level of independence and specialized knowledge, and/or provides lead direction over assigned staff.</p> <p>Some positions within this classification may be permanently assigned at the Office Specialist I level based on the level and the nature of the duties assigned.</p> <p>Essential Functions</p> <p>Position exists in a variety of departments. Not all functions are essential in all departments depending on department needs.</p> <ul> <li>Performs a wide variety of routine clerical work including filing, billing, checking, tracking, recording information on records, and processing personnel, payroll, purchasing, and training information. </li><li>Sorts and files documents and records, maintaining alphabetical index and cross-reference files. </li><li>Acts as a receptionist. </li><li>Answers the telephone and assists the general public and City staff, giving information on department and assigned program policies and procedures. </li><li>Screens calls and visitors, and refers inquiries as appropriate. </li><li>Schedules meetings, inspections and appointments as assigned. </li><li>Makes referrals to services and programs available through other City departments/divisions and outside agencies. </li><li>Receives, issues, and processes various applications, licenses, permits and other forms. </li><li>Receives, sorts and distributes incoming and outgoing correspondence and mail. </li><li>Maintains and updates mailing lists. </li><li>Types or enters data, proofreads and processes a variety of documents including general correspondence, memos, and statistical charts from rough draft, audio recordings or verbal instruction using computer software applicable to assignment. </li><li>Operates standard and specialized office equipment including computer equipment. </li><li>Receives and responds to questions and problems related to the operation of computers, software, printers, and other office equipment. </li><li>May develop and maintain spreadsheets, databases and other automated systems. </li><li>Composes routine correspondence independently. </li><li>Compiles and formats information and data from a variety of sources for statistical and financial reports. </li><li>Maintains ledger of expenses and revenues. </li><li>Calculates, collects and processes fees, charges and donations. </li><li>Issues receipts and balances related accounts. </li><li>Receives checks by mail and processes and balances accordingly. </li><li>Records or posts information, data or figures. </li><li>Audits accounts receivable. </li><li>Reviews and reconciles bank statements. </li><li>Conducts research of records, programs, processes, procedures, office equipment and supplies, office services, and resources. </li><li>Arranges for the repair of equipment and orders office supplies and equipment. </li><li>May scan, index and verify records for digital imaging. </li><li>Retrieves and prepares obsolete records for destruction. </li><li>May receive and index materials submitted for records retention. </li><li>Maintains records, transfer logs and storage inventories of records in offsite retention. </li><li>May assist in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, and typing minutes of meetings as assigned. </li><li>May coordinate or participate in the preparation for meetings, presentations and events. </li><li>May receive and process contracts and other documents. </li><li>May scan records, such as documents, files, large plans. </li><li>May coordinate file inventory/retention. </li><li>May pickup and deliver all city mail (incoming and outgoing) including lifting and carrying large packages, loading mail bags and trays into carts. </li><li>May support a code enforcement function. </li><li>May post and maintain information on department/division intranet and/or internet website pages. </li><li>Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service. </li></ul> <p>Marginal Functions</p> <ul> <li>Other duties as assigned. </li></ul> <p>Minimum Qualifications</p> <p>Incumbents of the entry (I) level are expected to acquire the following, while incumbents of the journey (II) level are expected to possess:</p> <p>Knowledge of: Applicable laws, rules and regulations; English usage, spelling, grammar, and punctuation; modern office practices and procedures; computer equipment and software applications related to assignment; basic mathematics; research methods.</p> <p>Ability to: Perform a variety of responsible clerical duties in support of department operations including maintenance of appropriate records and preparation of general reports; provide exceptional customer service to both internal and external customers; sit at a desk and/or stand at a counter for long periods of time; intermittently twist and reach office equipment; operate a variety of office equipment such as a calculator, computer and software applicable to assignment; write and use keyboard to communicate through written means; learn to use a variety of software systems; type at a speed necessary for successful job performance; review documents related to department operations; perform basic mathematical calculations; verify and check files and data; research and resolve discrepancies; track projects; may lift or carry light to moderately heavy items; run errands; work independently with limited supervision and effectively in a team environment; use initiative and sound independent judgment within established guidelines; prioritize work and coordinate several work activities; learn organization, procedures and operations of the city as necessary to assume assigned responsibilities; understand, interpret, apply and explain department policies, procedures and rules; learn services and resources available to the public; explain, observe, identify and problem solve office operations and procedures for the public and with staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.</p> <p>Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.</p> <p>Education/Experience</p> <p>Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying.</p> <p>Office Specialist I: A typical way to obtain the required knowledge and skills would be: completion of the twelfth grade or equivalent.</p> <p>Office Specialist II: In addition to the above, two years of general clerical experience.</p> <p>Licenses/Certificates/Special Requirements</p> <p>Possession of, or ability to obtain by time of appointment, a valid California driver's license may be required.</p> <p>Physical and Environmental Demands</p> <p>Please note: physical demands vary for specific departments.</p> <p>Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%</p> <p>Sitting: Frequent</p> <p>Walking: Occasional</p> <p>Standing: Occasional</p> <p>Bending (neck): Occasional to Frequent</p> <p>Bending (waist): Occasional</p> <p>Squatting: Rare - to access low drawers</p> <p>Climbing: Rare - stairs/step stool</p> <p>Kneeling: Rare</p> <p>Crawling: Never</p> <p>Jumping: Never</p> <p>Balancing: Never</p> <p>Twisting (neck): Occasional</p> <p>Twisting (waist): Occasional</p> <p>Grasp - light (dominant hand): Up to Frequent</p> <p>Grasp - light (non-dominant): Occasional</p> <p>Grasp - firm (dominant hand): Rare - general position - see notes below</p> <p>Grasp - firm (non-dominant): Rare - general position - see notes below</p> <p>Fine manipulation (dominant): Frequent - keyboard, writing</p> <p>Fine manipulation (non-dominant): Occasional - keyboard</p> <p>Reach - at/below shoulder: Occasional</p> <p>Reach - above shoulder level: Rare</p> <p>Push/pull:</p> <p>Up to 10 lbs. Rare</p> <p>11 to 25 lbs. Rare</p> <p>26 to 50 lbs. Never</p> <p>51 to 75 lbs. Never</p> <p>76 to 100 lbs. Never</p> <p>Over 100 lbs. Never</p> <p>Lifting:</p> <p>Up to 10 lbs. Rare</p> <p>11 to 25 lbs. Rare</p> <p>26 to 50 lbs. Never</p> <p>51 to 75 lbs. Never</p> <p>76 to 100 lbs. Never</p> <p>Over 100 lbs. Never</p> <p>Carrying:</p> <p>Up to 10 lbs. Rare</p> <p>11 to 25 lbs. Never</p> <p>26 to 50 lbs. Never</p> <p>51 to 75 lbs. Never</p> <p>76 to 100 lbs. Never</p> <p>Over 100 lbs. Never</p> <p>Coordination:</p> <p>Eye-hand: Required</p> <p>Eye-hand-foot: Not-Required</p> <p>Driving: Required (some departments)</p> <p>Vision:</p> <p>Acuity, near: Required</p> <p>Acuity, far: Required</p> <p>Depth perception: Required</p> <p>Accommodation: Required - when driving</p> <p>Color vision: Required - when driving</p> <p>Field of vision: Required - when driving</p> <p>Talking:</p> <p>Face-to-face contact: Required</p> <p>Verbal contact w/others: Required</p> <p>Public: Required</p> <p>Hearing:</p> <p>Normal conversation: Required</p> <p>Telephone communication: Required</p> <p>Earplugs required: Not required</p> <p>Work environment:</p> <p>Works indoors, works outdoors (when driving), exposure to extreme hot or cold temperature (outdoors), working at unprotected heights (ladder for record retention), exposure to slippery or uneven walking surfaces (outdoor), using computer monitor, works around others, works alone, works with others.</p> <p>Class Code: Level II: 8380</p> <p>FLSA: Non-exempt</p> <p>EEOC Code: 6</p> <p>Barg. Unit: CFEA</p> <p>Probation: 12 months</p> <p>Rev.: 11/15</p> <p>The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.</p> <p>To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary</p> <p>01</p> <p>Please be specific in answering the Supplemental Questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Select "Yes" to reflect that you have read and understand this statement.</p> <ul> <li>Yes </li><li>No </li></ul> <p>02</p> <p>What is your highest level of education?</p> <ul> <li>Did not complete high school or equivalent </li><li>High school diploma or equivalent </li><li>Some college </li><li>Associate's degree </li><li>Bachelor's degree or higher </li></ul> <p>03</p> <p>How many years of professional experience do you have performing general clerical duties (e.g. maintaining and organizing records, fast and accurate data entry, creating and proofreading correspondences, front counter responsibilities)?</p> <ul> <li>None </li><li>Less than 1 year </li><li>1 year </li><li>2 years or more </li></ul> <p>04</p> <p>How many years of professional, clerical experience do you have working for a municipality (City) or other public agency?</p> <ul> <li>None </li><li>Less than 1 year </li><li>1 year </li><li>2 years or more </li></ul> <p>05</p> <p>What is your skill level in Microsoft Excel?</p> <ul> <li>No proficiency </li><li>Beginning </li><li>Intermediate </li><li>Advanced </li><li>Expert </li></ul> <p>06</p> <p>Describe your experience and proficiency using programs with Microsoft Office Suite, such as Microsoft Word, Excel, Outlook and databases.</p> <p>07</p> <p>How many years of full-time customer service and/or administrative support experience do you have in a fleet maintenance or public works environment?</p> <ul> <li>None </li><li>Less than 1 year </li><li>1-3 years </li><li>4-9 years </li><li>10 or more years </li></ul> <p>08</p> <p>In 100 words or less, describe your customer service experience.</p> <p>09</p> <p>In 100 words or less describe how you would remain organized when managing several tasks and reporting to several people at the same time.</p> <p>10</p> <p>Discuss your experience with computerized fleet or maintenance management systems. In your response, describe how you have used these systems to create work orders, post billing information, and generate reports.</p> <p>11</p> <p>Please detail your knowledge of automotive repair services and parts terminology as they pertain to vehicles and equipment, along with your experience in coordinating maintenance and repair schedules. If you do not have this experience, please list "N/A".</p> <p>12</p> <p>The Office Specialist II position requires in person attendance Monday through Friday, a typical schedule would be 6:30 a.m. to 3:00 p.m. or 7:00 a.m to 3:30 p.m. Are you able and willing to commit to this schedule to support the operational needs of the Fleet Maintenance Division?</p> <ul> <li>Yes </li><li>No </li></ul> <p>Required Question</p> <p>Employer City of Fremont</p> <p>Address 3300 Capitol Ave., Bldg B</p> <p>Fremont, California, 94538</p> <p>Phone 510-494-4660</p> <p>Website http://www.fremont.gov/cityjobs</p>