<p>Job Description</p> <p>$38,920-$58,380.00 DOE</p> <p>JOB SUMMARY</p> <p>Provides administrative support functions for the Division.</p> <p>MINIMUM QUALIFICATIONS</p> <p>Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.</p> <p>Due to the nature of this position, the successful applicant must pass a required pre-employment background check.</p> <p>Employees must successfully pass current "jail pass" requirement and annual complete all training requirements.</p> <p>ESSENTIAL FUNCTIONS</p> <ul> <li>Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of </li><li>Composes a variety of correspondence, documents, and reports; formats, proofreads, and </li><li>Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and </li><li>Maintains calendars and </li><li>Acts as an administrative liaison to other County agencies and external </li><li>Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the </li><li>Serves as Records Coordinator complying with GRAMA and all related policies and </li><li>Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents. </li><li>Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental </li><li>Coordinates all aspects of assigned events and </li><li>Collects, researches, analyzes, and organizes materials and information for projects and </li><li>Acts as back up support to office clerical </li></ul> <p>KNOWLEDGE, SKILLS AND ABILITIES (KSA)</p> <p>Knowledge of:</p> <ul> <li>Business English and mathematics </li><li>Advanced word processing and spreadsheet software applications </li><li>Record and report preparation, maintenance, archiving, and filing </li><li>Professional telephone and customer service etiquette </li><li>Filing methods and techniques </li></ul> <p>Skills and Abilities to:</p> <ul> <li>Mentor administrative support staff </li><li>Follow verbal and written procedures and instructions </li><li>Communicate effectively both verbally and in writing </li><li>Organize workloads and prioritize tasks to adhere to deadlines </li><li>Work independently under minimal supervision </li><li>Develop, implement, and maintain filing and recordkeeping systems </li><li>Interpret and apply policies and procedures </li><li>Operate standard office equipment </li></ul> <p>WORKING CONDITIONS AND PHYSICAL REQUIREMENTS</p> <p>This position may require lifting up to 30 lbs (office paper and various office supplies)</p>