<p>Performs a variety of general secretarial and administrative/support functions for Building, City Manager, CID, Engineering, Fleet, Human Resources, Legal & Risk Management, Library, MPO, Parks & Recreation, Planning, Police, Purchasing, Senior Center, Cultural Arts, Streets & Sanitation, Transit, and Water/Sewer.</p> <p>When assigned to Parks & Recreation:</p> <ul> <li>Provides administrative support to advisory committee; </li><li>Assists with preparation of marketing material and publicity, grants and special project materials, and maintains manuals; </li><li>Manages cash drawers, receipts, and deposit processes. </li></ul> <p>Applicable to all assignments:</p> <ul> <li>Performs a variety of secretarial/administrative support work for assigned staff, supervisory and/or management personnel including takes and screens calls, writes letters, and assists visitors;  </li><li>Schedules meetings/appointments;  </li><li>Organizes and maintains files/records, provides follow up of pending issues/concerns;  </li><li>Composes/types routine letters and other correspondence;  </li><li>Develops estimate sheets and obtains necessary approvals;  </li><li>Helps develop division budget and monitors budget status. </li><li>Prepares and processes purchase orders/requisitions to facilitate the purchasing process for department;  </li><li>Inventories/orders standard and non-standard office supplies and materials;  </li><li>Maintains calendars/schedules, makes travel arrangements;  </li><li>Provides information and assistance to a variety of incoming telephone calls and in person requests;  </li><li>Enters and retrieves department information from computerized files. </li><li>Performs research of specific department information or general information;  </li><li>Compiles a variety of data for administrative and annual operational/budgetary reports;  </li><li>Formats, and compiles materials for special departmental informational bulletins/brochures;   </li><li>Maintains departmental payroll records, enters timesheet records of actual hours including leave/overtime;  </li><li>Performs a variety of routine office support tasks including copying, filing, distribution of mail and updates to manuals. </li><li>Knowledge of the operations and functions of the specific department;  </li><li>Knowledge of general bookkeeping practices and procedures;  </li><li>Knowledge of general office management principles and practices;  </li><li>Skill in maintaining confidential information and in the application of judgment in release of information to authorized persons;  </li><li>Skill in preparing a variety of records, reports and correspondence;  </li><li>Skill in establishing and maintaining effective working relationships with other departmental personnel, outside vendors and the general public;  </li><li>Skill in maintaining filing and record systems;  </li><li>Skill in following oral and written instructions, policies and procedures;  </li><li>Skill in the use of MS Office including word processing, spreadsheets and presentation applications;  </li><li>Skill in operating a variety of office equipment, including personal computer, telephone, copier, FAX and computer terminal. </li></ul> <p>High school graduate or high school equivalent; plus, experience equivalent to three years full-time secretarial/office support work OR completion of a post high school education in Office Management or closely related area may substitute for one year required experience.</p>