<p>Bookmark this Posting Print Preview | Apply for this Job</p> <p>Announcement</p> <p>Details</p> <p>Open Date 04/22/2026 Requisition Number PRN44828B Job Title Administrative Assistants Working Title Administrative Assistant Career Progression Track S00 Track Level S4 - Highly Skilled, S3 - Skilled FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary</p> <p>Monday-Friday 8:00 am - 5:00 pm</p> <p>VP Area President Department 00318 - University Union (Day Staff) Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $24.00-$26.00/hr depending on experience Close Date 07/22/2026 Priority Review Date (Note - Posting may close at any time) Job Summary</p> <p>The A. Ray Olpin University Union serves as the community center for the University of Utah. We cultivate an environment that values diversity and promotes a safe and welcoming atmosphere. As the community center, we are the home for everyone. We are the facility that provides programs and services, as well as offering numerous ways for students to get involved in campus life. The Union Administration Office is many things to many people. While a variety of services are offered in our office, we also serve as empathetic ears for students, encourage their involvement, and have fun! The individual in this role provides administrative support to upper level management while also working daily to cultivate community. Our office is a funloving, active, loud, and high-energy space; therefore, interested candidates should want to work in this type of environment. We are looking for a special individual to join our team.</p> <p>Learn more about the great benefits of working for University of Utah: benefits.utah.edu</p> <p>The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.</p> <p>Responsibilities</p> <ol> <li> <p>Assists department with business planning and goal setting.</p> </li><li> <p>Assists with the development of department budgets.</p> </li><li> <p>Schedules, plans and coordinates work actions of support staff.</p> </li><li> <p>Maintains budget records, such as reconciling accounts and preparing expenditure</p> </li></ol> <p>statements.</p> <ol start="5"> <li> <p>Collects, organizes and analyzes data for specialized reports.</p> </li><li> <p>Coordinates the collection and preparation of operating reports.</p> </li><li> <p>Assists with the implementation of department and University policies and</p> </li></ol> <p>procedures.</p> <ol start="8"> <li>Provides administrative support to upper-level department management by </li></ol> <p>scheduling appointments, coordinating meetings and conferences and maintaining</p> <p>and ordering office supplies.</p> <p>This job description is not designed to contain or be interpreted as a comprehensive</p> <p>inventory of all duties, responsibilities and qualifications required of employees</p> <p>assigned to the job.</p> <p>This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.</p> <p>Work Conditions</p> <p>Nearly continuously: office environment</p> <p>Work Environment and Level of Frequency typically required</p> <p>Nearly Continuously: Office environment.</p> <p>Physical Requirements and Level of Frequency that may be required</p> <p>Nearly Continuously: Sitting, hearing, listening, talking.</p> <p>Often: Repetitive hand motion (such as typing), walking.</p> <p>Seldom: Bending, reaching overhead.</p> <p>Minimum Qualifications</p> <p>EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).</p> <p>Department may hire employee at one of the following job levels:</p> <p>Administrative Assistants, III: Requires 3+ years of related experience.</p> <p>Administrative Assistants, IV: Requires 5+ years of related experience.</p> <p>Preferences Type Benefited Staff Special Instructions Summary Additional Information</p> <p>The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.</p> <p>This position may require the successful completion of a criminal background check and/or drug screen.</p> <p>The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.</p> <p>Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.</p> <p>Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.</p> <p>To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.</p> <p>Online reports may be submitted at https://oeo.utah.edu</p> <p>https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.</p> <p>As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.</p> <p>Posting Specific Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>What is your highest level of completed education? </li></ul> </li><li> <p>None</p> </li><li> <p>High School Diploma or Equivalent</p> </li><li> <p>Associate Degree</p> </li><li> <p>Bachelor's Degree</p> </li><li> <p>Master's Degree</p> </li><li> <p>Doctorate Degree</p> </li><li> <ul> <li>How many years of related work experience do you have? </li></ul> </li><li> <p>Less than 2 years</p> </li><li> <p>2 years or more, but less than 4 years</p> </li><li> <p>4 years or more, but less than 6 years</p> </li><li> <p>6 years or more, but less than 8 years</p> </li><li> <p>8 years or more, but less than 10 years</p> </li><li> <p>10 years or more, but less than 12 years</p> </li><li> <p>12 years or more, but less than 14 years</p> </li><li> <p>14 years or more</p> </li><li> <ul> <li>How many years of clerical/administrative experience do you have? </li></ul> </li><li> <p>Less than 2 years</p> </li><li> <p>2 year or more, but less than 4 years</p> </li><li> <p>4 years or more, but less than 6 years</p> </li><li> <p>6 years or more, but less than 8 years</p> </li><li> <p>8 years or more</p> </li><li> <ul> <li>Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.) </li></ul> </li><li> <p>Basic</p> </li><li> <p>Intermediate</p> </li><li> <p>Advanced</p> </li><li> <ul> <li>Do you have previous work experience in a college/university environment? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume </li><li>Cover Letter </li></ul> <p>Optional Documents</p>