<p>Executive Assistant - Primary Care Administration</p> <p>Shift: Full Time - 40 Hours - Day Shift</p> <p>Location: Henry Ford Corporate Office - One Ford Place, Detroit, MI 48202</p> <p>General Summary:</p> <p>We are seeking an experienced and highly professional Executive Assistant to provide comprehensive administrative and personal support to a Senior Level Executive or Henry Ford Medical Group Chair. This role requires exceptional organizational skills, discretion, and the ability to anticipate and manage the needs of a dynamic executive office. The Executive Assistant will handle a wide range of confidential and complex administrative responsibilities, serving as a key partner in ensuring the smooth operation of executive-level functions.</p> <p>Key Responsibilities:</p> <ul> <li>Provide high-level administrative support, including preparing correspondence, reports, and presentations in final form. </li><li>Manage calendars, scheduling meetings, conferences, and appointments while prioritizing competing demands. </li><li>Coordinate domestic and international travel arrangements and prepare detailed itineraries. </li><li>Organize and oversee events and executive meetings, ensuring seamless execution. </li><li>Receive and interact with internal and external visitors, maintaining a professional and welcoming presence. </li><li>Coordinate and oversee special projects, gathering and analyzing data to prepare confidential reports. </li><li>Perform data entry and management, maintaining accurate records and files. </li><li>Monitor budgets, track expenses, and perform semi-complex calculations for reporting purposes. </li><li>Draft and proofread correspondence, ensuring accuracy, clarity, and confidentiality. </li><li>Handle sensitive information with the utmost confidentiality, exercising sound judgment at all times. </li></ul> <p>Core Competencies:</p> <ul> <li>Communication: Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization. </li><li>Time Management: Ability to manage multiple priorities and meet deadlines in a fast-paced environment. </li><li>Organization: Strong organizational skills to maintain order, anticipate needs, and streamline processes. </li><li>Technical Proficiency: Advanced skills in Microsoft Office Suite, Google Workspace, email/calendar management systems, and other office technologies. </li><li>Calendar Management: Expertise in prioritizing and coordinating complex executive calendars. </li><li>Project Management: Skilled in leading and coordinating special assignments, ensuring timely and successful completion. </li></ul> <p>EDUCATION/EXPERIENCE REQUIREMENTS:</p> <ul> <li>Required: High School Diploma/GED. </li><li>Preferred: Associate's Degree in Business, Secretarial Science, or related field. </li><li>5-7 years of progressively responsible administrative experience supporting senior-level leadership. </li><li>Strong ability to draft, proof, and edit reports, correspondence, and presentations. </li><li>Proficient typing skills (50+ w.p.m.) and advanced knowledge of Microsoft Office and related software. </li><li>Excellent interpersonal and communication skills to interact with a wide range of influential internal and external stakeholders. </li><li>Strong analytical and organizational skills, with the ability to manage multiple priorities and deadlines. </li><li>Proven ability to exercise discretion and maintain confidentiality in handling sensitive matters. </li></ul> <p>Additional Information</p> <ul> <li>Organization: Corporate Services </li><li>Department: Administration </li><li>Shift: Day Job </li><li>Union Code: Not Applicable </li></ul>