<p>Overview</p> <p>POSITION SUMMARY:</p> <p>Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant II coordinates and performs a variety of confidential and complex administrative duties independently with minimal direction.</p> <p>Responsibilities</p> <p>ESSENTIAL FUNCTIONS:</p> <ul> <li>Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures. </li><li>Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc. </li><li>Record, prepare, and distribute minutes </li><li>Maintain calendar(s) </li><li>Assist employees with onboarding, training, and answer operational questions within the scope of duties </li><li>Assist with the processing of payroll, personnel action, and other human resource related forms </li><li>Perform data entry and generate reports </li><li>Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases </li><li>Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms. </li><li>Maintain travel records </li><li>Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities </li><li>Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement </li><li>Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary </li><li>Answer phones and screen calls. Provide information independently and respond to complex questions </li><li>Greet visitors; ascertain their needs and provide information </li><li>Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly </li><li>Order and maintain office and other department supplies </li><li>Answer e-mails and respond to routine correspondence </li><li>Perform other duties as required. </li></ul> <p>Qualifications</p> <p>REQUIRED QUALIFICATIONS:</p> <ul> <li>HS Diploma or equivalent </li><li>5-7 years of related experience </li><li>Proficient in Microsoft Office products and software </li><li>Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel </li><li>Ability to prioritize and problem solve </li></ul> <p>Additional Information</p> <p>The work location for this position is Corrigan Mental Health Center in Fall River, MA. This is a hybrid position with the opportunity to work 4 days per week in the office and 1 day per week at home.</p>