<p>HIRING: Administration Assistant</p> <p>Location: New York City (In Person 5 days a week)</p> <p>Schedule: Full-time, Monday-Friday</p> <p>Compensation: $60,000-$70,000 annually</p> <p>Position Summary</p> <p>We are seeking a highly organized, proactive Administrative Assistant who is a team player and comfortable taking initiative. Reporting directly to the Program Manager, the Administrative Assistant provides administrative and operational support to a team of 3-4 staff members, ensuring program deliverables remain on schedule and aligned with program goals and objectives.</p> <p>Key Responsibilities</p> <p>Responsibilities include, but are not limited to:</p> <ul> <li>Maintain and manage the program calendar, including workshops, assessments, growth goals, one-on-one sessions, and events; provide a one-month look-ahead for all program trainings and activities </li><li>Coordinate and manage workshop logistics, including inviting mentor firms, tracking attendance and no-shows, sending reminders to non-responsive participants, and confirming attendance via phone one day prior to workshops </li><li>Develop workshop quizzes in collaboration with Subject Matter Experts (SMEs); distribute quizzes within one day post-workshop, grade submissions, and report results to mentor firms and the client </li><li>Track quiz performance, monitor mentors scoring below 70%, and administer makeup quizzes as needed; maintain a running progress report for all mentors </li><li>Coordinate with the BDD administrative team to reserve conference rooms, arrange refreshments, and provide final attendee counts, including access lists requiring official/government ID </li><li>Develop and distribute post-workshop surveys to assess engagement, content effectiveness, and SME presentation quality; compile and tabulate results for monthly reporting </li><li>Prepare and manage workshop equipment, including uploading approved presentations, charging devices, and ensuring microphones, cameras, and related equipment are fully operational </li><li>Conduct equipment dry runs at the Bravo Office and, when necessary, at the SCA location prior to workshops; coordinate with SCA IT regarding system updates and compatibility </li><li>Print presentation materials and Run of Show (ROS) documents for SCA VIP staff </li><li>Take detailed notes during workshops, track participant questions, and assist with follow-up responses </li><li>Capture short (1-2 minute) videos of SME interactions for use in future training modules and quizzes </li><li>Upload attendance sheets to the shared drive and submit copies to SCA, including summary statistics (attendance, no-shows, and total counts) </li><li>Communicate with no-show participants to reinforce attendance commitments per Participation Agreements, copying SCA as required </li><li>Send post-workshop follow-ups to graduate mentor firms, including quizzes, unanswered questions, and surveys; track completion and maintain records by workshop </li><li>Schedule and track SME one-on-one sessions, coordinating in-office or virtual meetings and providing public transportation travel guidance from Bradford Headquarters when applicable </li></ul> <p>Skills & Qualifications</p> <ul> <li>Strong command of written and spoken English </li><li>Excellent interpersonal and communication skills </li><li>Minimum of 2 years of experience providing administrative support to a team of two or more </li><li>Strong typing and organizational skills with attention to detail </li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Constant Contact </li><li>Ability to work effectively with diverse cultures, ethnicities, and religions </li><li>Strong critical thinking skills; self-motivated and able to work independently </li><li>Bachelor's degree preferred; relevant professional experience may substitute for formal education </li></ul> <p>Job Type & Location</p> <p>This is a Permanent position based out of New York, NY.</p> <p>Pay and Benefits</p> <p>The pay range for this position is $40.00 - $61.00/hr.</p> <p>Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)</p> <p>Workplace Type</p> <p>This is a fully onsite position in New York,NY.</p> <p>Application Deadline</p> <p>This position is anticipated to close on Mar 13, 2026.</p> <p>About Actalent</p> <p>Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.</p> <p>The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.</p> <p>If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.</p>