<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 07/15/25</p> <p>Applications Due09/30/25</p> <p>Vacancy ID192454</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPNo</p> <p>AgencyAssembly Majority, NYS</p> <p>TitleAdministrative Assistant-Office of the Counsel to the Majority</p> <p>Occupational CategoryClerical, Secretarial, Office Aide</p> <p>Salary GradeNS</p> <p>Bargaining UnitM/C - Managerial/Confidential (Unrepresented)</p> <p>Salary RangeFrom $45000 to $55000 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Permanent</p> <p>Jurisdictional Class Non-competitive Class</p> <p>Travel Percentage 0%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 35</p> <p>Workday</p> <p>From 9 AM</p> <p>To 5 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? No</p> <p>County Albany</p> <p>Street Address NYS Capitol</p> <p>City Albany</p> <p>StateNY</p> <p>Zip Code12248</p> <p>Duties Description Duties Description:</p> <p>The Office of Counsel to the Majority (OCTM) acts as in-house counsel to the New York State Assembly majority conference, which includes advising Assembly Members and Assembly employees on legal matters pertaining to their respective positions, as well as providing overall legal support to the institution.</p> <p>The duties of the Administrative Assistant include, but are not limited to:</p> <ul> <li>Routine administrative responsibilities: </li></ul> <p>o Receiving and routing telephone requests</p> <p>o Maintaining various file systems</p> <p>o Preparing documents (form letters, item requisitions, memoranda)</p> <p>o Routine clerical operations (inventory supply and ordering, routing mail)</p> <ul> <li>Support the work of O.C.T.M, including but not limited to: </li></ul> <p>o Reviewing and responding to Freedom of Information Law (FOIL requests)</p> <p>o Reviewing legislation for compliance with constitutional requirements</p> <p>o Monitoring litigation</p> <ul> <li>Maintain confidentiality of both intra-office and interoffice communications, regarding litigation or other sensitive materials </li><li>Perform any additional tasks as may be necessary for the proper functioning of the office </li></ul> <p>This is a full-time (Monday through Friday, 9am-5pm) in-office position requiring some evening and occasional weekend availability during the legislative session (as well as special session in the event it is convened).</p> <p>Minimum Qualifications Minimum Qualifications:</p> <ul> <li>Prior experience in administrative support or similar roles requiring effective communication and organizational skills </li><li>Proficiency in Microsoft Office programs, including web-based and desktop applications </li><li>Ability to learn and navigate legislative applications </li></ul> <p>Additional Comments Additional Comments:</p> <p>The ideal candidate will be well-organized, have good interpersonal communication skills, exercise good judgment, and be able to work in an environment that is at times fast paced and busy. Prior experience as a legal secretary or a paralegal is a plus.</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Rebecca Mudie</p> <p>Telephone 518-455-4191</p> <p>Fax</p> <p>Email Address mudier@nyassembly.gov</p> <p>Address</p> <p>Street NYS Capitol</p> <p>City Albany</p> <p>State NY</p> <p>Zip Code 12248</p>