<p>Ohio Department of Public Safety - Ohio State Highway Patrol</p> <p>Report In Location - 1970 W Broad Street, Columbus OH 43223</p> <p>Provide general secretarial assistance to Office of Investigative Services (OIS) staff by performing routine administrative tasks:</p> <ul> <li> <p>Independently provide explanation of Divisions duties & responsibilities either orally or by written correspondence;</p> </li><li> <p>Research & respond to internal &/or external inquiries;</p> </li><li> <p>Coordinate daily work flow of office;</p> </li><li> <p>Update &/or maintain office manuals &/or notebooks;</p> </li><li> <p>Serve as primary entry point for visitors &/or incoming calls to OIS by answering, screening &/or directing calls to appropriate staff or taking messages; Provide routine information & assistance via telephone, email or in person to internal & external customers;</p> </li><li> <p>Utilize various databases to input, update &/or retrieve information;</p> </li><li> <p>Maintain inventory & order office equipment & supplies; Assign investigative equipment & supplies to investigators;</p> </li><li> <p>Enter monthly weights for OIS staff & compile report;</p> </li><li> <p>Complete clothing allowances;</p> </li><li> <p>Enter training expenses, tuition & travel reimbursement requests; Update training &/or instructor records;</p> </li><li> <p>Maintain & update read & sign, & Law Enforcement Automated Data System (LEADS) materials;</p> </li><li> <p>Utilize personal computer to create &/or update records, databases, spreadsheets, files, form letters interoffice communications, etc.;</p> </li><li> <p>Establish & maintain efficient filling systems containing confidential records, personnel files, correspondence, &/or other information for OIS;</p> </li><li> <p>Proofread communications &/or other materials for errors & make necessary corrections;</p> </li><li> <p>Perform related clerical tasks (e.g., copy & distribute written material; prepare reports; schedule, attend, &/or draft minutes of meetings; sort & distributes mail; retrieve copier meter readings; update phone list; maintain information on vehicle inspections, assignments, mileage, & service history by entering relevant data into the Fleet Ohio System etc.);</p> </li><li> <p>Track Ohio Department of Rehabilitation & Corrections (ODRC) Log, Case Management System (CMS), Federal Bureau Investigation (FBI) & Executive Protection Unit hours;</p> </li><li> <p>Process court related documents &/or subpoenas (e.g., forward subpoenas, confirm court dates, check on disposition of cases, etc.);</p> </li><li> <p>Maintain OIS follow-up files;</p> </li><li> <p>Create & update on-call schedule;</p> </li><li> <p>Assist with completion of forfeiture case audit;</p> </li><li> <p>Prepare records for retention;</p> </li><li> <p>Review credit card log for accuracy & completeness;</p> </li><li> <p>Update & maintain status reports for red jacket, Governor, & National Crime Information Center (NCIC) cases &/or validations;</p> </li><li> <p>Track daily, monthly, & yearly numbers for yearend reports;</p> </li><li> <p>Make computer entries & modifications under supervisory direction;</p> </li><li> <p>Assist in coordinating OIS participation in the Ohio State Fair;</p> </li><li> <p>Track & ensure updates of disturbance plans are in place;</p> </li><li> <p>Fill in for other support staff in their absence;</p> </li><li> <p>Performs other related duties as assigned.</p> </li></ul> <p>1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.</p> <p>For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.</p> <ul> <li>Or equivalent of Minimum Class Qualifications For Employment noted above </li></ul> <p>Job Skills - Administrative Support/Services</p>