<p>Westfield Public Schools seeks qualified applicants for the following opening:</p> <p>JOB GOAL:</p> <p>To assist the School Business Administrator with tasks necessary for the efficient operation of the school district.</p> <p>PERFORMANCE RESPONSIBILITIES:</p> <p>PURCHASE ORDERS:</p> <ul> <li>Work with all staff to complete the ordering process and resolve problems. </li><li>Report discrepancies to School Business Administrator. </li><li>Enter requisitions. </li><li>Convert requisitions to Purchase Orders. </li><li>Send purchase orders to vendors and departments. </li><li>Assume duties of other Account Payable staff when needed. </li><li>Print and monitor open purchase order reports. </li></ul> <p>INVOICES:</p> <ul> <li>Review and prepare invoices. </li><li>Match invoices to purchases and enter into the financial software system. </li><li>Post all invoices and liquidate purchase orders to create preliminary warrant. </li><li>Understand city contracts, check pricing and terms when creating invoices. </li><li>Work directly with vendors to obtain prices, information on contracts, and resolve discrepancies. </li><li>Process, audit, and track all employee expense vouchers, and vendor statements and accounts. </li><li>Prepare weekly warrants and work directly with City auditor's office to ensure accurate invoice creation, clarify purchases and resolve issues. </li><li>Work with outside auditors. </li></ul> <p>INTER-DEPARTMENT CHARGES:</p> <ul> <li>Review/process payments for department heads/principals when needed. </li><li>Resolve discrepancies, balance reports. </li><li>Process and keep records of expended transfers. </li></ul> <p>GENERAL DUTIES:</p> <ul> <li>Maintain accurate invoice and purchase order files for each site/department. </li><li>Review and process invoices. </li><li>Responsible for effectively researching, tracking and resolving accounting problems and discrepancies. </li><li>Answer and provide documentation for inquiries from employees, vendors and the City Auditor's office. </li><li>Act as business office liaison with assigned schools/departments. </li><li>Knowledge of spreadsheet software, MUNIS, and MS Word, Excel and Outlook. </li><li>General office duties. </li><li>Any other duties as assigned by the School Business Administrator or his/her designee. </li></ul> <p>Also responsible for "Position Descriptors."</p> <p>REPORTS TO:</p> <p>School Business Administrator</p> <p>TERMS OF EMPLOYMENT:</p> <p>The salary and terms of employment shall be commensurate with the AFSCME 346 collective bargaining agreement.</p> <p>EVALUATION:</p> <p>Performance on this job will be evaluated in accordance with provisions of the Westfield School Committee's policy on evaluation.</p>