<p>Definition</p> <p>IN-HOUSE ONLY: This position is open to internal (permanent and temporary) Coast Community College District (CCCD) employees to apply. External candidates are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.</p> <p>About Golden West College</p> <p>Located in beautiful Huntington Beach, California, Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).</p> <p>D.E.I.A - Diversity, Equity, Inclusion and Accessibility</p> <p>At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:</p> <ul> <li>Mission, Vison and Values </li><li>GWC Vision 2030 Comprehensive Master Plan </li><li>GWC Employee-Student Demographics </li><li>Student Equity and Achievement Program </li></ul> <p>Summary</p> <p>Performs a variety of technical clerical, record keeping, data profiling, and reporting or other support to include monitoring of contracts, budgets, and administrative aspects of projects.</p> <p>Distinguishing Career Features</p> <p>The Administrative Clerk - Senior represents the second level position within a generalist clerical career path. Advancement to Administrative Clerk - Senior requires three years in the capacity of Administrative Clerk or equivalent and enough knowledge of program and record keeping for monitoring contracts such as those for student engagement, process departmental or program costs, and/or monitor grant performance against budget reports. The Administrative Clerk - Senior may be used in a partial leadership or coordinating role, or in a more specialized capacity.</p> <p>Essential Duties and Responsibilities</p> <p>Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:</p> <ul> <li>Composes routine letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts, or verbal instructions. Prepares handbooks, schedules, brochures, and other program materials. </li><li>Processes documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function such as contracts and vendor arrangements. </li><li>Monitors contractual provisions. Sets up files and critical events and dates for internal, interim, and year-end reviews. Aids with contract documents by adapting district-approved formats and facilitating content and approvals. </li><li>Compiles statistical data for use by others in research and reports. Maintains departmental information in established data entry formats. Searches out information in departmental records and files. </li><li>Maintains financial records for a fund or program with activities that include processing of expenditures, documentation of inventory, and preparation of mandated reports. </li><li>Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment. </li><li>Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures. </li><li>Ensures the timely distribution and receipt of a variety of records and reports. Requests or provides information as necessary to ensure completeness and accuracy. </li><li>Reviews and prepares documents for entry of information into electronic data processing system. Follows up as necessary to complete documents. Enters and updates information into system according to standard formats. Extracts data from existing databases and converts to other formats. </li><li>Maintains privacy for student, health, and other information processed or received during performing assigned duties. </li><li>Assists with the coordination of programs, workshops and meetings between program staff, managers, administrators or the general public. </li><li>Assists with event and incident action plans for large scale campus events. </li><li>Collects money from campus parking dispensers and delivers collected monies to the college Bursar's office. </li><li>Assists coordinator and/or manager with monthly campus emergency task force meetings. </li><li>May receive, sort and distribute incoming mail. </li><li>May participate in selecting, training and assigning work to regular staff and short term and student assistants. </li><li>May receive cash payments and provide receipts. Places cash in cash drawer and conducts daily counts and slips. </li><li>May coordinate the workflow for a high-volume customer-service oriented office. </li><li>May serve as a resource for other Administrative Clerks, filling into balance workload, solving difficult transactions, and researching files and records to resolve discrepancies. </li><li>May work with the Public Safety Dispatch Center. </li><li>Performs other related duties as assigned that support the objective of the position. </li><li>Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics. </li></ul> <p>Qualifications and Physical Demands</p> <p>Knowledge and Skills</p> <ul> <li>The position requires an in-depth working knowledge of the practices and techniques used in the assigned organization unit. </li><li>Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone etiquette and techniques, letter and report writing. </li><li>Requires a working knowledge of the procedures used in accounting, budget, purchasing, and payroll transaction processing, and statistical record keeping. </li><li>Requires a working knowledge of personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and specialized database software used in education. </li><li>Requires sufficient mathematics skills to compute sums and statistics. </li><li>Requires sufficient knowledge of the English language, grammar, spelling, punctuation, proofreading, and editing, to prepare original correspondence. </li><li>Requires enough human relations skills to orient and train others, convey technical information to others, and use patience in dealing with a diverse population. </li></ul> <p>Abilities</p> <ul> <li>Requires the ability to perform the essential responsibilities and functions of the position. </li><li>Requires the ability to perform the duties of the position efficiently and effectively, under general supervision. </li><li>Requires the ability to learn, interpret, explain, and apply knowledge of District and department organization, operations, programs, functions, and special department terminology when performing assignments. </li><li>Requires the ability to prepare financial summaries. </li><li>Requires the ability to prepare presentation quality charts, written materials, and spreadsheets. </li><li>Requires the ability to operate standard office machines and equipment. </li><li>Requires the ability to maintain records and prepare reports. </li><li>Requires the ability to maintain confidentiality of private and sensitive information. </li><li>Requires the ability to communicate with peers and other staff or public in a manner reflecting positively on the department and District. </li></ul> <p>Physical Abilities</p> <ul> <li>The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. </li><li>Essential functions will vary by position. </li><li>As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. </li></ul> <p>Minimum Qualifications:Education, Experience, D.E.I.A</p> <p>The position requires a High School diploma supplemented by post-secondary course work in general office skills and 4 years of general clerical and keyboarding experience in a customer service-oriented environment. Additional post-secondary education may substitute for some experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.</p> <p>AND</p> <p>Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.</p> <p>Licenses and Certificates</p> <p>May require a valid driver license.</p> <p>Working Conditions</p> <p>Work is performed mainly indoors where minimal safety considerations exist.</p> <p>Conditions of Employment</p> <p>This is an IN-HOUSEONLY, regular, full-time, 12 month per year classified position. The normal hours of work are 8:00 a.m. to 5:00 p.m., Monday through Friday. Hours will vary and may include nights and/or weekends in order to meet the needs of the department. The effective date of employment will be arranged with the supervisor.</p> <p>ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) (Download PDF reader) (Download PDF reader) to check if your application may be impacted. Additionally,applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.</p> <p>Application Requirements</p> <p>To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline:11:59 pm, Friday, August 22, 2025.</p> <p>Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).</p> <p>A complete application packet includes:</p> <ul> <li>A complete Coast Community College District Online Employment Application. </li><li>A Current Resumeof professional and educational background and experience. </li><li>A Cover Letterdetailing your experience related to the role. </li><li>Detailed responses to all Supplemental questions. </li></ul> <p>Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.</p> <p>Pay Philosophy</p> <p>Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.(Salary Range EE-111)</p> <p>Benefits</p> <p>This position is eligible for the following benefits. Please visit the benefits tab above for additional information.</p> <ul> <li>Generous medical, dental, vision and life insurance plans for employees and dependents </li><li>21 paid holidays </li><li>Cumulative sick leave </li><li>Paid vacation </li><li>Longevity salary programs </li><li>PERS/STRS retirement plans </li><li>Deferred compensation/457 plans </li><li>Employee Assistance Program </li></ul> <p>Employment Information</p> <ul> <li>Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. </li><li>The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) </li><li>The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. </li></ul> <p>The SELECTED CANDIDATE is required to complete the following prior to employment:</p> <ul> <li>Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment). </li><li>Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment). </li><li>Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND </li><li>Participate in a new hire onboarding appointment with an Employment Services Representative. </li></ul> <p>Additional Information</p> <p>Coast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We arecommitted to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.The Coast Community College District is a multi-college district that includesCoastline, Community College,Golden West College,andOrange Coast College.</p> <p>Coast Community College District Title IX:</p> <p>https://prod.cccd.edu/employees/hr/title9/index.html</p> <p>This direct link2024 Coast Community College District Annual Security and Fire Safety Report(Download PDF reader)is the 2024 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018 - 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.</p>