<p>Are you looking for limitless career opportunities with a company that values growth, innovation, and teamwork? At Ntiva, we're more than a Managed Services Provider, we're a community dedicated to helping each other, our clients, and their businesses thrive both personally and professionally. Ntiva is a culture of people who are passionate about the work…and each other.</p> <p>Our clients view us as an essential part of their teams, relying on us for strategic guidance, fast solutions to complex challenges, and proactive support. With strategic locations across the U.S. and leadership from our founder, Steven Freidkin, we're on the front lines of a fast-paced industry, facing cybersecurity threats and rapid technology changes together.</p> <p>If you thrive in a dynamic, supportive environment and enjoy going above and beyond, we'd love to meet you. Come explore one of our many opportunities and grow with us!</p> <p>How you'll make an Impact</p> <p>As the Payroll Specialist you will be responsible for processing payroll, ensuring compliance with relevant laws and regulations, and providing excellent support to our employees. This role requires strong attention to detail, excellent organizational skills, and the ability to handle sensitive information with confidentiality.</p> <p>Location and Work Expectations</p> <ul> <li>This is a remote position; however, team members should be willing and able to travel if the need arises, though such travel is expected to be infrequent </li></ul> <p>What you will be doing</p> <ul> <li>Process semi-monthly payroll for all employees, ensuring accuracy and compliance with company policies and legal requirements. </li><li>Ensure compliance with federal, state, and local payroll laws and regulations. </li><li>In-depth knowledge of multistate payroll regulations and compliance. </li><li>Maintain and update employee payroll records, including new hires, terminations, and changes in status into the payroll system (UKG). </li><li>Calculate and process deductions, benefits, and other payroll-related adjustments. </li><li>Manage deductions for taxes, benefits, and other withholdings. </li><li>Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. </li><li>Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments. </li><li>Communicates payroll deductions to retirement administrators for 401(k) plans and other pre-taxation savings plans. </li><li>Coordinate with Finance Team to assist with monthly, quarterly, or year-end calculations of commissions/bonuses and other salary-based compensation. </li><li>Coordinate with Finance Team for On Call Pay and expense reimbursement. </li><li>Collaborate with HR and Finance departments to ensure accurate and timely payroll processing. </li><li>Respond to employee inquiries regarding payroll issues and resolve discrepancies in a timely manner. </li><li>Participate in audits and provide necessary documentation as required. </li><li>Assist with year-end payroll processes, including W-2 review and analysis. </li><li>Maintains employee confidence and protects payroll operations by keeping information confidential. </li><li>Reviews and responds to payroll tax notices for compliance. </li><li>Collaborate with payroll tax agencies to maintain employer accounts. </li><li>Assist with opening new and closing existing state payroll accounts as needed. </li><li>Continuously seek opportunities to improve payroll processes and systems. </li></ul> <p>You'll be successful in this role if you have</p> <ul> <li>High school diploma required; associate's degree preferred </li><li>3 years of previous payroll experience required </li><li>Proficiency in payroll software (e.g., UKG, Paychex) </li><li>Advance skills in Microsoft Excel, including pivot tables, VLOOKUP, and other </li><li>Strong knowledge of accounting principles and payroll laws and regulations </li><li>Excellent attention to detail and organizational skills </li><li>Strong analytical and problem-solving abilities </li><li>Ability to handle sensitive information with confidentiality </li><li>Excellent communication and interpersonal skills </li><li>Ability to work independently and as part of a team </li><li>Excellent data entry skills </li><li>Deadline-driven </li><li>Flexibility and adaptability </li></ul> <p>Required language skills</p> <ul> <li>Ability to communicate professionally, in English, both written and orally </li><li>Ability to write business correspondence and process procedures </li><li>Ability to effectively present information and respond to questions from groups of managers, clients, and the general public </li></ul> <p>Bonus points for</p> <ul> <li>Bachelor's degree in accounting, Finance, Business Administration, or a related field </li><li>Fundamental Payroll Certification (FPC) or the Certified Payroll Professional (CPP) a plus </li></ul> <p>Benefits and Perks</p> <ul> <li>Medical, Dental and Vision coverage for employee and family </li><li>401k + company-matched contributions 4% match on 5% contribution - no vesting period! (Employee and Company contribute after 90 days) </li><li>Group Term Life and Accidental Death and Dismemberment coverage (company provided) </li><li>Short-Term (voluntary enrollment) and Long-Term Disability coverage (company provided) </li><li>Health Savings Account (HSA) Options / PPO Options </li><li>Employee Assistance Program </li><li>Paid Time Off (PTO) + Volunteer Time Off (VTO) + 8 Paid Holidays + 3 Floating Holidays </li><li>Education Reimbursement Program </li><li>Generous Employee Referral Program - cash bonus for successful referrals! </li><li>Dynamic Recognition and Rewards </li><li>Clear Promotion and Advancement Tracks </li><li>Work with Industry-Leading Talent </li></ul> <p>The base pay range for this position is expected to be between $60,000 and $65,000 per year, plus an annual on-target bonus if applicable, not all roles are subject to a bonus. The base pay offered may vary depending on multiple non-discriminatory factors including, but not limited to, market location, job-related knowledge, skills, and experience. The total compensation package for this position also includes medical benefits, 401(k) eligibility, and PTO. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment.</p> <p>FLSA Status: Salaried, Exempt</p> <p>Work Authorization Criteria</p> <p>We welcome applicants who are U.S. persons. At this time, we are unable to offer sponsorship or assume sponsorship of an employment visa.</p> <p>Workspace Requirements and Remote Work Policy</p> <p>Team members must establish a dedicated safe workspace that is free from distractions, hazards, and that is secure from unauthorized access. This includes following Ntiva's IT User and Security Policies that include but are not limited to password-protecting all equipment, keeping confidential and proprietary documents secure, refraining from using public Wi-Fi, having adequate arrangements in place to avoid significant interruptions from caregiving responsibilities during work hours (except in emergency situations with manager approval). Any remote work away from a team member's normal expected dedicated safe workspace must be requested by team member, is subject to review by management, and must adhere to Ntiva policies and procedures.</p> <p>Our Commitment to a Diverse Workforce</p> <p>At Ntiva, we are committed to creating and maintaining a diverse, inclusive, and welcoming work environment for all employees and job applicants. We firmly believe that a diverse workforce fosters a wider range of perspectives, experiences, and ideas that lead to increased creativity, innovation, and problem-solving capabilities. As an equal opportunity employer, we actively seek to recruit and retain a diverse workforce that reflects the communities we serve. We prohibit discrimination of any kind, including but not limited to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, age, hair length, protective hairstyles, organ donor status, disability, veteran status, or any other legally protected status and comply with all applicable laws governing nondiscrimination in employment.</p> <p>Application Deadline: The sooner you apply, the sooner we can get to know you! Submit your resume today! Applications will be accepted until 9/5/2025.</p>