<p>Job Title: Contracts Administrator</p> <p>Location: Birmingham AL, USA</p> <p>Position Reports To: President</p> <p>Job Classification: Full Time</p> <p>Company: Electra Grid Solutions</p> <p>electragridsolutions.com</p> <p>Job Summary</p> <p>The Contracts Administrator role is responsible for managing, reviewing, and overseeing contracts made with customers, vendors, and strategic partners. This role ensures that all contracts are accurate, legally compliant, and aligned with organizational goals. The Administrator helps minimize risk while fostering strong relationships with clients, vendors, and stakeholders. The Contract Administrator plays a key role in mitigating risks and maintaining positive business relationships.</p> <p>Job Duties and Responsibilities</p> <ul> <li>Initiate and manage purchase orders with designated vendors. </li><li>Presents cost proposals and bids with pricing information to the leadership team. </li><li>Evaluates vendor proposals to ensure that all requirements are met. </li><li>Track and manage contract performance, ensuring deliverables and deadlines are met. </li><li>Ensure contracts comply with company policies, legal regulations, and applicable laws. </li><li>Assist in resolving any disputes or compliance issues related to contracts with attorneys, commercial risk management, and workers' compensation. </li><li>Ability to review and comprehend construction bid packages, general and supplemental conditions, and key contract documents for the bid and the leadership team. </li><li>Coordinate and lead bid project teams and discussions. </li><li>Implement contract and compliance processes to ensure EGS is compliant with all RFI and RFP submittals. </li><li>Understand relationships, roles, and responsibilities of the bid project related to subcontractors and contractors. </li><li>Act as the primary liaison between EGS and the client's Construction Manager and Officer. </li><li>Manages contract rate entry into bookkeeping software for crews, employees, and storm crews </li><li>Performs other duties as assigned </li></ul> <p>Requirements</p> <ul> <li>Ability to work independently with minimal </li><li>Excellent verbal and written communication skills. </li><li>Excellent interpersonal and customer-focused skills. </li><li>Excellent organizational skills and attention to detail. </li><li>Works well in a team environment. </li><li>Excellent time management skills with a proven ability to meet deadlines. </li><li>Ability to function well in a high-paced and at times stressful environment. </li><li>High level of professionalism and integrity </li><li>Strong interpersonal skills with the ability to maintain a professional demeanor. </li><li>Ability to maintain strict confidentiality regarding sensitive employee and company information. </li><li>Ability to travel for contract bidding and meetings upon request. </li></ul> <p>Working Conditions</p> <ul> <li>Work is primarily office-based with standard use of computers and office equipment. </li><li>May require occasional travel as required </li><li>May require occasional lifting (up to 20 lbs.) and extended periods of sitting or computer use. </li><li>Substantial movements of the hands, wrists, and/or fingers </li><li>Required to have close visual acuity to perform activities such as preparing and analyzing data and figures, or viewing a computer screen. </li></ul> <p>Education and Experience</p> <p>Required</p> <ul> <li>High School Diploma or equivalent is required </li><li>3-5 years of contract administration experience </li><li>Intermediate proficiency in the Microsoft Office Suite </li></ul> <p>Preferred</p> <ul> <li>Bachelor's degree in Business Administration, Law, or Engineering, or a related field preferred. </li><li>At least three to five years of Contract Management Administration experience preferred. </li><li>CPCCM or CCCM certification </li><li>Familiarity with construction contracts and public procurement processes </li><li>Experience with RFI/RFP response processes </li><li></li></ul> <p>Key Attributes</p> <ul> <li>Self-Motivated - Demonstrates initiative by proactively identifying tasks and taking ownership of responsibilities. </li><li>Team-Oriented - Collaborates effectively with colleagues, fostering a supportive and respectful work environment. </li><li>Customer-Focused - Prioritizes customer and employee satisfaction by delivering timely, accurate, and helpful responses. </li><li>Safety-Minded - Consistently adheres to company safety policies and procedures. </li></ul> <p>Additional Notes</p> <ul> <li>This job description is not intended to be all-inclusive. Other duties may be assigned as needed to meet the ongoing operational goals of Electra Grid Solutions. </li></ul> <p>Join Our Team</p> <p>At Electra Grid Solutions, we are committed to safety, operational excellence, and strengthening the infrastructure that powers our communities. If you're a detail-oriented and reliable contract professional who thrives in a fast-paced environment and values integrity, compliance, and operational excellence-we invite you to join the Electra Grid Solutions team.</p>