<p>The Waldinger Corporation, a growing mechanical, electrical, plumbing, and Sheet Metal industry leader is looking for a dependable and detailed Office Manager to join our team! This position will oversee the day to day operations of the administration department ensuring accurate and timely financial reporting. As an Office Manager, you will supervise a team of administrative professionals, manage accounting activities and support service operations leadership in financial decision-making. Are you ready to learn and GROW with us?</p> <p>Responsibilities:</p> <ul> <li> <p>Supervising</p> </li><li> <p>Supervises and trains the service department administrative staff.</p> </li><li> <p>Assigns primary and backup responsibilities and identifies opportunities to increase productivity.</p> </li><li> <p>Takes an active role in the development of employees for future operations including completing performance appraisals.</p> </li><li> <p>Approves timecards for weekly employees.</p> </li><li> <p>Accounts Receivable</p> </li><li> <p>Assists in calling on past due accounts after 30 days.</p> </li><li> <p>Pulls documentation when requested and assists the manager in resolving disputed charges.</p> </li><li> <p>Service Craft Payroll Admin Back Up</p> </li><li> <p>Inputs, reviews, & transmits branch craft payroll for service department.</p> </li><li> <p>Performs the time keeping, timecard/service report reconciliation, and job number assignment.</p> </li><li> <p>Billing Back Up</p> </li><li> <p>Compiles all work order costs and verifies customer billing requirements.</p> </li><li> <p>Tracks all workorders for accurate and timely billing.</p> </li><li> <p>Researches and resolves any rejections or disputes.</p> </li><li> <p>Accounting</p> </li><li> <p>Oversees service accounts payable, business licenses, vendor credit applications, and assists with reports from Corporate.</p> </li><li> <p>Customer Service</p> </li><li> <p>As required, answers incoming calls.</p> </li><li> <p>Maintains good customer relations and provides clear communication to all external and internal customers.</p> </li><li> <p>Back Up Duties</p> </li><li> <p>Assists the Service Department as needed with duties to be determined by the Manager such as answering roll over service calls</p> </li></ul> <p>Requirements:</p> <ul> <li>2-3 years of progressive Accounting experience </li><li>Capable of managing a large number of diverse tasks with persistence and cooperation </li><li>Strong computer and organizational skills </li><li>Ability to interact with customers and co-workers professionally </li><li>Excellent phone and communication skills </li></ul> <p>We Offer:</p> <ul> <li>Paid holidays </li><li>Health, dental and vision insurance </li><li>Growth potential with a stable company </li><li>Paid vacation </li><li>Wellness reimbursement program </li><li>401k with company match and profit-sharing </li><li>Continuing education and advancement opportunities </li><li>Tuition reimbursement </li><li>Term, AD&D and Dependent Life insurances </li><li>Prepaid Legal </li></ul> <p>The Waldinger Corporation is a full-service mechanical, electrical, sheet metal and service contractor operating under a people-first approach. The Waldinger Corporation has branches throughout the Midwest United States and has built a reputation of success since 1906.</p> <p>The Waldinger Corporation is an EOE, including disability/vets.</p> <p>The Waldinger Corporation participates in E-Verify.</p>