<p>Job Summary</p> <p>Under general supervision, supervises, organizes, reviews, evaluates, and participates in the work of assigned staff involved in procuring materials, supplies, services, and equipment; develops, reviews, and evaluates complex bids, requests for proposals, and contracts for City departments; and provides highly-responsible and complex assistance to the Procurement Manager.</p> <p>Representative Duties</p> <p>Supervises and mentors an assigned team of purchasing professionals, including assigning, planning, coordinating, and reviewing work; evaluating work performance and completing performance evaluations; maintaining work standards; assisting in new employee selection and hiring; recommending and implementing employee discipline; and providing training and assistance on tools and processes as needed.</p> <p>Recommends and assists in the implementation of division goals and objectives; participates in the development of Citywide purchasing policies and procedures; and provides highly-responsible and complex assistance to the manager.</p> <p>Provides professional procurement consultation, assistance, and training to City employees at all organizational levels.</p> <p>Assigns requisitions to other buyers and approves routine requisitions and purchase orders in the absence of the manager; and establishes schedules and methods for the performance of professional procurement duties including a system of metrics.</p> <p>Implements policies and procedures related to procurement systems.</p> <p>Evaluates operations, activities, and assigned responsibilities and recommends improvements.</p> <p>Prepares various reports on operations and activities.</p> <p>Implements a strategic and comprehensive procurement plan.</p> <p>Prepares Request for Proposals (RFPs), advertising, and posting requirements.</p> <p>Processes complex procurement activities in compliance with established laws, ordinances, policies, and ethical principles.</p> <p>Determines appropriate methods of procurement.</p> <p>Assists end users with the development of specifications and develops terms and conditions.</p> <p>Solicits competitive bids; identifies and selects suppliers and monitors supplier performance; evaluates and analyzes bids and proposals; and negotiates and develops contracts.</p> <p>Manages bid distribution including plan holder lists, addenda, and other contract modifications.</p> <p>Oversees and conducts bid openings, job walk-throughs, and pre-bid/proposal conferences; and meets with consultants, vendors, and end users.</p> <p>Prepares detailed and complex written reports and makes recommendations to management and City Council.</p> <p>Arranges vendor demonstrations and/or interviews for products or services offered to the City.</p> <p>Serves as the division representative at various meetings; and may assume the duties of the Procurement Manager in his/her absence.</p> <p>Supports contract negotiation and the development of contract strategy.</p> <p>Performs other duties as required.</p> <p>Requirements</p> <p>KNOWLEDGE, SKILLS, AND ABILITIES</p> <p>Knowledge of:</p> <p>Principles and practices of supervision, training, and performance evaluation</p> <p>Principles and practices of safety management</p> <p>Pertinent local, State and federal laws, ordinances, and rules</p> <p>Grant funding requirements at the federal, State and local level as they apply to procurement</p> <p>Public works bidding requirements in the State of California</p> <p>Accounts payable procedures and practices</p> <p>Principles and practices of customer service</p> <p>Methods of developing contracts and/or service agreements, leases, or other written legal agreements</p> <p>Market and economic trends and conditions that affect procurements</p> <p>Industry standards and practices for delivering products and services</p> <p>Contract development and administration practices</p> <p>Office methods, procedures, software, and equipment</p> <p>Purchasing methods and procedures, contract development, and sources of supply.</p> <p>Principles and practices of bid review</p> <p>City policies and procedures related to the procurement of supplies, materials, and professional and contractual services</p> <p>Ability to:</p> <p>Select, motivate, and train staff</p> <p>Plan, coordinate, and evaluate staff work</p> <p>Organize, implement, and direct procurement activities</p> <p>Interpret and explain pertinent City and department policies and procedures</p> <p>Prepare a variety of technical and administrative reports and correspondence</p> <p>Write complex bid documents, specifications, contracts, and reports</p> <p>Analyze and compare complex or detailed quotations, bids, and proposals</p> <p>Identify applicable contract elements based on product/service being purchased</p> <p>Negotiate contracts for the acquisition of supplies, materials, equipment, and services</p> <p>Develop objectives and measures to evaluate supplier performance</p> <p>Understand and comply with all legal requirements for the advertisement of bids</p> <p>Prepare draft reports to Council recommending bid and contract awards</p> <p>Apply good judgment and make sound purchasing decisions</p> <p>Understand and comply with all federal, State and local laws, policies, procedures and regulations relevant to each purchase</p> <p>Maintain records, logs, and databases</p> <p>Operate a computer using word processing and business software and other office equipment</p> <p>Establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public</p> <p>Communicate effectively, orally and in writing</p> <p>Work independently and as a team member; recognize and set priorities; and meet deadlines</p> <p>Observe safety principles and work in a safe manner</p> <p>REQUIREMENTS</p> <p>Minimum Qualifications:</p> <p>Option A:</p> <p>Graduation from an accredited college or university with a bachelor's degree in purchasing, accounting, marketing, public administration, business administration, or related field; AND</p> <p>Four years of increasingly responsible purchasing experience involving the preparation of bid solicitation documents, specifications, and reports for highly complex purchases, including two years of supervisory and/or lead supervisory experience. One year of supervisory and/or lead experience and successful completion of the City of Santa Monica's Pre-Supervisory Academy may substitute for the required two years of supervisory or lead experience.</p> <p>Option B:</p> <p>Graduation from an accredited college or university with any bachelor's degree; AND</p> <p>Five years of increasingly responsible purchasing experience involving the preparation of bid solicitation documents, specifications, and reports for highly complex purchases, including two years of supervisory and/or lead supervisory experience. One year of supervisory and/or lead experience and successful completion of the City of Santa Monica's Pre-Supervisory Academy may substitute for the required two years of supervisory or lead experience.</p> <p>Licenses and Certificates:</p> <p>Possession of or the ability to obtain and maintain a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.</p> <p>Certification as a Public Purchasing Buyer (CPPB), Accredited Purchasing Practitioner (APP), Certified Professional Purchaser (CPP), or equivalent certification is desirable but not required.</p> <p>The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and priority enrollment consideration at Hill & Dale Family Learning Center, Marine Park Child Development Center, and Santa Monica Early Childhood Lab School.</p> <p>01</p> <p>The Principal Buyer position requires graduation from an accredited college or university with a Bachelor's degree. Do you meet this requirement? (If YES, you must submit a copy of your college level transcripts or diploma with your on-line application. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma or transcripts. You must attach a scanned copy of your transcripts or diploma (and equivalency verification if applicable) to your on-line application. Failure to do so will result in your application being disqualified.)</p> <ul> <li>Yes </li><li>No </li></ul> <p>02</p> <p>The Principal Buyer position has a desirable qualification of Public Purchasing Buyer (CPPB), Accredited Purchasing Practitioner (APP) or Certified Professional Purchaser (CPP). Do you meet this qualification? (Note: If YES, please submit a copy of your certificate. You must upload a scanned copy to your online application. Failure to do so will result in your application being disqualified.)</p> <ul> <li>Yes </li><li>No </li></ul> <p>03</p> <p>Describe your experience supervising and/or coordinating the work of others and building a team. In your response, describe the type of supervision you exercised, how you approached employee development, whether or not you were responsible for writing employee performance evaluations, and how you have been effective at creating a collaborative environment and motivating a diverse work unit. Please be specific, listing the organization title, and number of years of experience. If you have no such experience, mark N/A.</p> <p>04</p> <p>Describe your professional experience with the formal procurement process, including cost analysis and negotiations. Please include your specific responsibilities. If you have no such experience, mark N/A.</p> <p>05</p> <p>Describe your experience with federal procurement regulations and contract administration.</p> <p>06</p> <p>Describe your experience in utilizing automated purchasing systems and other software to aid in the procurement process. If you have no such experience, mark N/A.</p> <p>07</p> <p>Describe your experience with Equitable and Inclusive Procurement. In your response, please describe the programs you have led or participated in. If you have no such experience, mark N/A.</p> <p>Required Question</p> <p>Employer City of Santa Monica</p> <p>Address 1685 Main Street, Room 101</p> <p>P.O. Box 2200</p> <p>Santa Monica, California, 90401</p> <p>Phone 310-458-8697</p> <p>Website https://www.santamonica.gov/departments/human-resources</p>