Office Assistant - Language Acquisition Department (Full-Time) Gurnee,IL

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Office Assistant - Language Acquisition Department (Full-Time)

Woodland School District 50 Gurnee, IL

Days Posted: 8 days

Experience Level:Not Specified

Employment Type:Not Specified

Pay Range: $12.86/hr - $22.80/hr (Estimated)

Office Assistant - Language Acquisition Department (Full-Time) JobID: 2635 Position Type: Secretarial/Clerical/Office Assistant Date Posted: 5/28/2025 Location: Educational Support Center Date Available: 07/01/2025 Closing Date: When filled &nbsp&nbspAdditional Information: Show/Hide ____ Position Title: Office Assistant - Language Acquisition Department (Full-Time) Applicants are instructed to address in their application/resume their experiences directly related to each section noted in the posting. Only completed/submitted online applications with supporting documents will be screened. Position Type: Non-Licensed Support Staff Date Posted: May 28, 2025 Location: Educational Support Center Date Available: July 1, 2025 QUALIFICATIONS: <ul> <li> License: N/A </li><li> Education: </li><li> Required - High school diploma or equivalent. </li><li> Experience: </li><li> Required - One (1) year experience providing office support, including answering phone calls. Working with parents and students required. Spanish speaking required </li><li> Preferred - One (1) year experience providing office support, including answering phone calls. Experience working with parents and students required. Spanish speaking required. Experience in handling these duties in a public-school office. setting preferred. </li></ul> ESSENTIAL PERFORMANCE RESPONSIBILITIES: <ul> <li> Assists the Director of Language Acquisition by supporting the Language Acquisition program. </li><li> Assists the Director of Language Acquisition in maintaining documentation for grant compliance. </li><li> Provides office support for the department including printing, filing, and mailing reports as well as communicating with administration, teachers, and parents. </li><li> Responsible for filling supply requisitions and inventory of supply orders for the department. </li><li> Types and files purchase orders as requested by the Director of Language Acquisition. </li><li> Contacts various vendors for quotes, purchasing of materials, inventory of materials, and disposition of materials. </li><li> Performs data entry in various data platforms/programs. </li><li> Assists with maintaining data so that the department's budget remains accurate. </li><li> Assists with the Dual Language lottery placements. </li><li> Assists with Registration of new students, welcoming families, review of records, and student placement. </li><li> Sends records of transferring students to requesting school. </li><li> Assists the department with student assessments. </li><li> Assists with the coordination of evening events and participates in these events, as needed. </li><li> Coordinates the logistics of night classes. </li><li> Distributes papers to teachers and students. </li><li> Distributes mail to teachers and staff. </li><li> Assists with managing the TRIN (Translators and Interpreters) program. </li><li> Assists the ELL Coordinator and the Spanish Interpreter, Translator and Community Outreach Specialist as needed. </li><li> Assists the Director of Educational Supports and Innovation in maintaining 504 compliance and Record Keeping </li><li> Tracking and monitoring timely submission of 504s </li><li> Review for document completion </li><li> Maintaining 504 data by building </li><li> Entering and updating data in data systems </li><li> General record keeping </li><li> Assists the Director of Educational Supports and Innovation in overseeing Attendance/Truancy Support in partnership with school-based attendance and truancy staff. </li><li> Assists the Director of Educational Supports and Innovation in monitoring Home/Hospital records </li><li> Maintains student records </li><li> Assists with logging and processing timesheets </li><li> Provides translation and interpretation as needed. </li></ul> OTHER PERFORMANCE RESPONSIBILITIES: <ul> <li>Assist in other areas as needed. </li><li>Complete other duties as needed. </li></ul> KNOWLEDGE, SKILLS AND ABILITIES: Technical: Must be proficient in utilizing data networking programs and printers to perform the work. Must be able to use the district email system, Google platforms, Microsoft Office, and the district's attendance system. Interpersonal: Must be able to develop and maintain positive relationships with staff, parents, students, businesses and community. Must have strong organization, communication and interpersonal skills; and a strong sense of teamwork. Must be able to cope with deadline pressures; make difficult decisions that impact the organization in a positive sense; work harmoniously with the community, students, parents, staff, and administration, etc.; communicate effectively with students, parents and staff; exhibit sound judgment in dealing with people; and follow directives given by Administration. Must also be a creative problem solver; and empathetic, humanistic and open-minded. DISTRICT CORE COMPETENCIES: <ul> <li>Support the establishment of mutual respect and equal human dignity across the entire school community. </li><li>Welcomes inclusion, equity and diversity. </li><li>Have an unwavering commitment to the success of all students. </li><li>Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students. </li><li>Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them. </li><li>Willingly anticipate, identify and adopt change. </li><li>Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner. </li><li>Communicate with styles that are approachable and respectful. </li><li>Participate in professional development and training to become more effective and efficient. </li><li>Take initiative to manage multiple tasks. </li><li>Effectively organize work to be as productive as possible. </li></ul> PHYSICAL DEMANDS: Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordination performance. Physical Effort: Work requires handling average weight materials or equipment, but not for sustained periods. Working Conditions: Some exposure to definitely disagreeable elements may exist, i.e., temperature changes, use of steps/stairs, walking long distances throughout the building, etc. Must be able to travel within and outside of the district. Must be available for evenings and weekend work/events. TERMS OF EMPLOYMENT: 260 Days, Union Non-Exempt position SALARY RANGE: Minimum $15.64 per hour EVALUATION: Conducted annually HOW TO APPLY: Internal applicants should apply online at www.dist50.net and attach a resume to the online application. External applicants should apply online at www.dist50.net and attach three letters of recommendations, resume and transcript(s) to the online application. All applicants must be willing to interview in person and demonstrate skills through a situational analysis. Applicants will be contacted within three weeks if invited for an interview. Minority candidates are encouraged to apply. Further information regarding this position may be obtained by contacting: CONTACT PERSON: Mrs. Elizabeth Sanchez Szepesi Director of Language Acquisition eszepesi@dist50.net (847) 596-5623 APPLICATION DEADLINE: Applications reviewed upon receipt Woodland School District 50 is an Equal Opportunity Employer with established policies prohibiting discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, age, ancestry, marital status, arrest record, military status, order of protection status, unfavorable military discharge, citizenship status provided the individual is authorized to work in the United States, use of lawful products while not at work, being a victim of domestic or sexual violence, genetic information, physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation, pregnancy, childbirth, or related medical conditions, or other legally protected categories. The Associate Superintendent of Educational Services (847-596-5631) addresses questions regarding student discrimination and serves as the Districts Title IX Coordinator, and the Executive Director of Human Resources (847-596-5640) answers questions concerning employment discrimination. EP1-FY26-2635

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