<p>The Office Manager is a forward facing role that actively seeks to create positive relationships with staff and families. The Office Manager is essential to the smooth operation of a school building in ensuring that key staff members have the tools needed to succeed each day.</p> <p>Salary: $55,000-$60,000</p> <p>Hours: 7:15am - 3:45pm (Full-Time, Monday-Friday)</p> <p>Type: On-site - 12-month</p> <p>Location: 211 Sherman Ave. Jersey City, NJ</p> <p>OUR SCHOOL</p> <p>Empowerment Academy is a dynamic and successful charter school that truly supports its teachers and staff. Empowerment has three of its own campuses, and BelovED is our "sister school." We serve a mix of students that are among the most diverse in America while enjoying the cultural vibrance of Jersey City, Hoboken and New York City. Our staff is a dedicated group of individuals passionate about closing the achievement gap and providing a quality educational program.</p> <p>RESPONSIBILITIES</p> <p>Manage Front Office</p> <ul> <li>Ensure that front office is kept in orderly condition </li><li>Common forms for staff and families are readily available </li><li>Filing is completed in an organized and timely manner </li><li>Answer inbound phone calls, check voicemail, and faxes </li><li>Maintain archives of files from various departments </li><li>Update front office bulletin boards and monitors to provide a warm and welcoming environment </li><li>Ensure that confidential files are shredded and drawers are locked with sensitive information </li><li>Stay up-to-date on the staff and student newsletters/calendars information to support families </li><li>Track all incoming student payments for various activities and support parents with payment procedures </li></ul> <p>Administrative Support</p> <ul> <li>Provide support to the School Registrar with enrolling new students, assisting families with registration, issuing transfer cards, filing report cards and student documents </li><li>Provide support to the Instructional Leadership by sending out school wide communications electronically and by mail to both staff and families </li><li>Support with large administrative printing jobs </li><li>Data entry for various projects </li><li>Keep website updated as requested </li><li>Support with student and staff onboarding and offboarding as requested by the Principal and Head Office Manager </li></ul> <p>Supply Ordering & Inventory Management</p> <ul> <li>Maintain inventory of toner cartridges for printer and copiers </li><li>Maintain a supply closet of standard office supplies for leaders and teachers </li><li>Ensure that the school maintains a paper supply at all times </li><li>Copiers are filled daily </li><li>Track all incoming deliveries and packages, matching up packing slips with purchase orders in accordance with protocols from the Business Administrator </li><li>Place building supply orders for all staff, creating a common list items, and vendors with the lowest price. </li></ul> <p>Food Services Support</p> <ul> <li>Make weekly contact with parents regarding excessive lunch balances </li><li>Explain to parents how to set up an online account to pay for student meals </li><li>Under the supervision of the Head Office Manager support with the processing and tracking of student meal applications. </li><li>Support with the maintenance of the Master Eligibility List </li><li>Support with summer meals distribution and tracking, including SafeServ training </li><li>Serve a liaison with Buildings Food Service Vendor </li></ul> <p>Attendance</p> <ul> <li>Support with student attendance tracking and updating as requested by the Dean of Students and Principal </li><li>Track staff attendance, PTO, Sick Days, etc. </li><li>Support with staff and student ID distribution as requested. Oversee students swiping in each day. </li></ul> <p>Special Events</p> <ul> <li>Manage building events calendar, tracking the request and usage for reserved spaces </li><li>Coordinate procurement of light refreshment, supplies and services with event planner </li><li>Attend a minimum of 3 after school events and/or weekend events planned to promote the schools educational program </li></ul> <p>Student File Management</p> <ul> <li>Keep Student Information System up-to-date with parent contact information and transportation information </li><li>Handle all building report card and transcript requests </li><li>Master reporting functions in Student Information System to provide on demand reports to school leaders </li><li>Work with other departments to keep Information System up-to-date </li></ul> <p>Additional Information</p> <p>Additional responsibilities will be as assigned by the Director of Operations or Head Office Manager.</p> <p>INDSUPPORT</p>