<p>Peabody Campus is comprised of four academic departments including Classical and Religious Studies, History of Art and Architecture, and the Political Science Department. Peabody Campus has over 60 full-time faculty members that teach an array of course and work extensively on research projects. The Departments host several lecture series with prestigious guests through the academic year, as well as various workshops and seminars.</p> <p>The Administrative Specialist is part of Peabody Campus in the College of Arts and Science at Vanderbilt University and is responsible for assisting with the financial activities of the Classical and Religious Studies, History of Art and Architecture, and the Political Science Department. The Administrative Specialist reports directly to the Administrative Manager on Peabody Campus. The Administrative Specialist performs complex administrative duties requiring high-level decision-making skills and sound judgment. The position requires a thorough understanding of university policies and procedures.</p> <p>Key Functions and Expected Performance:</p> <ul> <li>Processes Procurement purchases and payments within the department and programs. </li><li>Handles One Card transactions to include office supplies and equipment. </li><li>Assists faculty and students with expense and travel reimbursements. </li><li>Responsible for FedEx mailings. </li><li>Orders exam blue books. </li><li>Maintains, purchases, and organizes office supplies; responsible for copier supplies and requesting repairs. </li><li>Orders keys and maintains key log. </li><li>Handles copy jobs, printing, and other administrative tasks as needed by faculty and staff. </li><li>Responsible for assisting with classroom AV/support. </li></ul> <p>Other:</p> <ul> <li>Other tasks, as needed. </li></ul> <p>Vanderbilt University has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University recently announced that students, faculty, and staff are required to be vaccinated against COVID. As a prospective and/or a new employee at Vanderbilt, you will be required to comply with the University's vaccination protocol. Effective, August 1, 2021, proof of full vaccination or an approved accommodation will be required before the start of employment in order to work at Vanderbilt University.</p> <p>Accommodations for medical and religious exemptions can be requested with the Equal Opportunity and Access Office https://www.vanderbilt.edu/eoa/.</p> <p>Education and Certifications:</p> <ul> <li>A High School diploma or GED is required. </li><li>An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred. </li></ul> <p>Experience and Skills:</p> <ul> <li>Strong organizational & analytical skills is necessary. </li><li>Resourceful and detail-oriented is necessary. </li><li>Excellent interpersonal written & oral communications skills is necessary. </li><li>Ability to plan, develop, and coordinate multiple projects is necessary. </li><li>Ability to work both as a member of a team & independently is necessary. </li><li>Microsoft Office proficiency (including Word and Excel) is necessary. </li></ul> <p>Adobe Professional is necessary.</p>